Regular Meeting Lake Helen City Commission MINUTES CALL TO ORDER Mayor called to order the Regular Meeting of the Lake Helen City Commission 7:05pm. Present: Mayor Commissioner Commissioner City Attorney Lonnie Groot Vice Mayor Commissioner City Administrator KC Cichon City Clerk Nancy Wilson INVOCATION OR MOCIFICATIONS TO AGENDA Invocation and Pledge of Allegiance was led by Lewis Long. DELETIONS OR MODIFICATIONS TO AGENDA Mayor requested to combine 7b and 8b as they are similar. City Administrator KC Cichon announced the change of item 7b to read Consideration of Resolution Ordinance 2013-02 repealing Ordinance number 81-2. COMMISSION ANNOUNCEMENTS: Commissioner asked when the contract with Milestone would end. City Administrator KC Cichon answered at the end of the month (September). 2. Consent Agenda a. Bills paid through September 6, 2013 Discussion between Mayor and Vice Mayor regarding the bills. The suggestion of a workshop to discuss limiting expenditures. MOTION by Commissioner to approve the Bills paid through September 6, 2013. SECOND by Commissioner. b. CAC sales report Regular City Commission Meeting Page 1
MOTION by Commissioner to establish a day for a workshop regarding City of Lake Helen Bills to be set by the City Administrator. SECOND by Commissioner c. Mayor s Proclamation recognizing Constitution Week Mayor read the Proclamation recognizing Constitution Week 3. Presentation Ed Blackman was running late. MOTION by Commissioner to postpone the presentation Ed Blackman arrived. MOTION RESCINDED by Commissioner to postpone the presentation Mr. Ed Blackman presented to the City Commission an illustration of the Lake Helen entry sign placement and presented the artist rendering. He explained the logistics to the City Commission. MOTION by Commissioner to approve a letter be written to the Department of Transportation on behalf of the City and the League for Better Living for erection of the entry sign. SECOND by Commissioner 4. Monthly Report a. City Engineer b. Local Planning Agency (PLDRC) c. Parks and Recreation Board d. Event Coordinator Johnnie Chavis, City of Lake Helen events coordinator gave her report to the Commission. She discussed the community choir for the Celebration of Unity, the 9/11 Memorial Ceremony with approximately 100 attendee as well as the Ivy Hawn Second grade class. She informed the commission of an upcoming Chit Chat brunch for Shuffleboard club on September 18 th from 11:00am to 1:00pm. She also announced a Breast Cancer Awareness Program October 5, 2013. Commissioner asked about the art work for the time capsule. Commissioner recommended talking to Daisy. Johnnie Chavis said that she would provide the information to Commissioner. Regular City Commission Meeting Page 2
Mayor announced the October 27, 2013 City Celebration and encouraged citizen involvement and contribution to City events. He announced his appreciation for Johnnie. 5. Public Forum Caryn Long announced an upcoming play at the Shoestring Theater on October 25 and 26 which would be about Lake Helen s Beginnings. She announced a muisical event on October 20 at the First Congregational Church at 5:00pm and the cost would be $7.00. A Wine and Cheese social would be held after the event. She informed the group that the money raised from the 125 th Celebration fund raisers will go to Movie in the Park Equipment. Vincent from Boy Scout Troop 590 requested to post signs around town for their annual Haunted House fund raiser. The 8x10 signs will be posted from October 18 until October 31 and removed by November 1. He announced that the funds from the event will allow them to attend summer camp. Mayor and City Attorney Lonnie Groot presented Vincent with a pocket size US Constitution. 6. Public Hearing: none 7. Commission Consideration a. Consideration of request by Teresa Lane et al. to host the annual Christmas Ball at Hopkins Hall Commissioner presented the request for holding the Christmas Ball on December 13, 2013 and requests a waiver of the rental fee. They request a celebratory toast as they have done in the past and to expand the event to outside with a guitar player for approximately two hours. MOTION by Commissioner to approve the request of holding the Christmas Ball on December 13, 2013, waive the rental fee, allow for a celebratory toast and expand the event to outside with a guitar player for approximately two hours. SECOND by Commissioner. Motion carried 4-1 with Vice Mayor voting no on the celebratory toast. b. Consideration of Resolution Ordinance 2013-02 repealing Ordinance number 81-2 Regular City Commission Meeting Page 3
Consolidation of Item 7b Consideration of Resolution Ordinance 2013-02 repealing Ordinance number 81-2 and Item 8b Discussion regarding the fire millage imposed by the Volusia County Fire District. The Commission discussed taxes and fire services. Tura Schnebly (N. Lakeview) spoke on the topic and suggested remaining with County Fire s= Services for Fiscal Year 2014 and to spend the next year conducting an analysis. She reminded the group that the County Fire Services rate has remained the same. MOTION by Vice Mayor to not schedule a public hearing for Ordinance 2013-02. SECOND by Commissioner. Commissioner announced the next budget hearing scheduled for September 25, 2013 and encouraged citizens to attend. c. Consideration of Resolution 2013-14 related to the duties and responsibilities of the City Administration with regard to the management of city government City Administrator KC Cichon explained that he would prefer to spend more time reviewing the resolution and conducting research before moving forward. City Attorney Lonnie Groot clarified that that the resolution is not needed and authority can be given to the City Administrator on an ad hoc basis. He gave a history and explanation of the City Charter and the city s form of government. MOTION by Commissioner to table the Resolution SECOND by Commissioner Lewis Long suggested giving KC the confidence and authority to represent the City. d. Consideration of FY 2013-2014 Volusia TPO Membership Assessment & Funding Agreement MOTION by Vice Mayor to approve the FY 2013-2014 Volusia TPO Membership Assessment & Funding Agreement. SECOND by Commissioner. Regular City Commission Meeting Page 4
8. Commission Discussion a. Discussion regarding the 185 foot communication tower with the proposed location east of I-4 and south of Main Street. The Commissioners discussed the 185 foot communication tower with the proposed location east of I-4 and south of Main Street with Public Input from Lewis Long, Robert Feather, Caryn Long, and Roger Sonnenfeld. Mayor suggested that interested parties may attend the County Council meeting to provide their view and allow the County Council to make the final determination. The Item was consolidated with Item 7b Consideration of Ordinance 2013-02 repealing Ordinance number 81-2 and Item 8b Discussion regarding the fire millage imposed by the Volusia County Fire District. b. Discussion regarding the fire millage imposed by the Volusia County Fire District 9. Staff Reports a. City Attorney City Attorney Lonnie Groot discussed Representative Santiago s request for shovel ready projects. He reminded the group that polling the commission is illegal and the City Administrator cannot poll the Commissioners. b. Police Chief - none c. City Administrator - none d. Code Enforcement Officer none 10. Mayor s Report and Commissioners Reports by Zone Vice Mayor relayed a question regarding the Blake portables and asked when they would be removed. Mayor informed the group that the four units would be removed by September 25. Commissioner, Commissioner and Commissioner had no reports. 11. Adjournment Mayor adjourned of the September 12, 2014 Regular Meeting of the Lake Helen City Commission at approximately 10:25 pm. The end. Regular City Commission Meeting Page 5