City of East Palo Alto ACTION MINUTES CITY COUNCIL SPECIAL MEETING - 6:30 P.M. CITY COUNCIL REGULAR MEETING - 7:30 P.M. TUESDAY, DECEMBER 16, 2014 EPA Government Center 2415 University Ave - First Floor - City Council Chamber 1. CALL TO ORDER Mayor Gauthier called the special meeting to order at 6:35 p.m. ROLL CALL: PRESENT Rutherford, Gauthier, Martinez ABSENT Abrica (arrived at 6:36 p.m.) Moody (arrived 6:40 p.m.) 2. APPROVAL OF THE AGENDA (Government Code section 54957.7(a)) Action: Upon motion by Vice Mayor Rutherford, and seconded by Council Member Martinez. The City Council voted to approve the special meeting agenda. Ayes: Absent: Rutherford, Gauthier, Martinez Abrica, Moody 3. EAST PALO ALTO WATER SAFETY STRATEGY BLUEPRINT (City Manager s Office) Recommendation Accept and File the Water Safety Strategy Blueprint, and provide direction to staff regarding the blueprint planned priorities and schedule Interim City Manager Carlos Martinez provided a PowerPoint presentation related to the East Palo Alto Water Safety Strategy Blueprint. City Council discussion followed. Action: Upon motion by Vice Mayor Rutherford, and seconded by Council Member Abrica. The City Council unanimously approved to accept and file the Water Safety Strategy Blueprint. 4. PUBLIC COMMENT(S) There were three speakers who spoke on the Water Safety Strategy Blueprint item. 5. ADJOURNMENT The City Council adjourned from the special meeting at 7:42 p.m. to convene into regular City Council meeting.
1. CALL TO ORDER Mayor Gauthier called the regular City Council Meeting to order at 7:43 p.m. ROLL CALL: PRESENT Abrica, Rutherford, Gauthier, Martinez, Moody ABSENT 2. APPROVAL OF THE AGENDA Action: Upon motion by Council Member Martinez, and seconded by Vice Mayor Rutherford. The City Council unanimously voted to approve the agenda. Mayor Gauthier announced that the public hearing which was noticed to be heard this evening regarding the 1994 Historic Resources Report as the City of East Palo Alto Local Register of Historic Resources, will not be heard. It will be re noticed to be heard on January 6, 2015. If anyone would like to speak on this item, they may do so during community forum. 3. PUBLIC COMMENT REGARDING CONSENT CALENDAR ITEMS There were no speakers. 4. APPROVAL OF CONSENT CALENDAR Action: Upon motion by Council Member Martinez, and seconded by Council Member Abrica. The City Council unanimously voted to approve the consent calendar as indicated minus item 4J. A. Claims There were no claims to be approved. B. Minutes (Office of the City Clerk) 1. November 5, 2014 Special City Council Meeting Action Minutes 2. November 18, 2014 Regular City Council Meeting Action Minutes 3. December 2, 2014 Regular City Council Meeting Action Minutes 4. December 4, 2014 Special City Council Meeting Action Minutes. C. Proclamations: There were no proclamations. D. Written Communications: There was no written communications. E. Adopt a Resolution to accept a Grant in the amount of $8,600,000 from the California Department of Transportation (Caltrans) Active Transportation Program (ATP), Cycle 1 Program, for the construction of the new Highway 101 Pedestrian/Bicycle Overcrossing (POC) Project and authorize the Interim City Manager to execute all agreements and sign all documents needed to accept the awarded grant funds as required by Caltrans. (Community and Economic Development Department) Adopted Resolution 4574 2
F. By motion, authorize the Interim City Manager to execute a letter of interest in support of Foster City s Peninsula SunShares Program, a residential bulk solar procurement program sponsored by the City of Foster City, and to execute all necessary documents, in a form approved by the City Attorney, to participate in the Program. (Community and Economic Development Department) G. Accept and file the attached staff report on the impacts of the Federal Emergency Management Agency s Costal Flood Risk Study Process on flood insurance requirements. (Community and Economic Development Department) H. Accept and file the General Plan Update Quarterly Progress Report (Community and Economic Development Department) I. Adopt a Resolution amending the City s Conflict of Interest Code for Designated City Officers and Employee Classifications as required by the Political Reform Act. (City Attorney s Office and Office of the City Clerk) Adopted Resolution 4575 J. Adopt a resolution: 1) amending the City s Classification Plan by adding the job classification title and specifications for a Temporary Employee; and 2) amending the City s Compensation Schedule establishing the compensation for the classification. (Human Resources) Adopted Resolution 4576 Item J was pulled by Vice Mayor Rutherford for discussion and clarification. City Council comments and questions followed, Human Resources Manager Russell Brunson provided additional information and responded to questions. Action: Upon motion by Vice Mayor Rutherford, and seconded by Council Member Martinez. The City Council unanimously voted to approve staff s recommendation. 5. SPECIAL PRESENTATIONS (Government Code 54954.3(b)): A. Housing Endowment And Regional Trust Presentation (Mark Moulton, Executive Director of HEART) 6. ORAL REPORTS Mark Moulton, Executive Director of the Housing Endowment and Regional Trust provided a brief special presentation to the City Council as the City of East Palo Alto has been a long-time member of the housing trust. City Council comments and questions followed. A. Report Out of Special Meeting Closed Session There was no closed session for report out. 3
B. Staff Reports Human Resources Manager Russell Brunson provided a brief update related to the current recruitment taking place for Director of Finance. He mentioned that currently he is finalizing negotiations with an interim Finance Director. The Finance Director recruitment is running concurrent with the City Manager recruitment and would hope to have them both begin in the month of March. Acting Community and Economic Development Director Sharon Jones announced that on January 8, 2015 the City will host a Town Hall Workshop for the General Plan update at the Senior Center from 6:30 p.m. to 9:00 p.m. related to Public Health and Quality of Life. Community Programs Manager Emily Pharr provided a brief update on the storm preparation efforts that was done prior to the storm arriving. Chief Pardini provided additional information related to the Police Departments efforts in preparation of the storm. Chief Pardini reported attending the 79 th class of Police Explorers for San Mateo County graduation on Wednesday, December10, 2014 at 7:00 p.m. at Capuchino High School. He was very proud to announce that they had three Explorers graduate (Laura Arrayga-Gonzalez, Eduardo Flores, and Jesus Medina) and two of the three were recipients of awards in specific categories: Laura Arrayga-Gonzalez was awarded third place for physical fitness in the women s category and Eduardo Flores was awarded First place for physical fitness in the men s category. He concluded his report announcing two upcoming events: Thursday, December 18, 2014 from 7:30 a.m. at the Senior Center the Police officers will be serving breakfast to the seniors; and on Sunday, December 21, 2014 a Toy Drive will be taking place at noon in the community room. C. City Council Reports Council member Rutherford reported attending the San Mateo County Mosquito and Vector Control Field Day with the Trustees. Council Member Martinez reported the current recruitment to fill vacancies on the City s Boards and Commissions (2 seats on the Planning Commission, one seat on the Public Works and Transportation Commission, and one seat on the Rent Stabilization Board), deadline to submit an application is January 9, 2015 by 5:00 p.m. Council Member Moody reported supporting the Black Student Union of the Sequoia High School District on Saturday at their Pancake fundraiser at Applebee s in Redwood City from 7:30 a.m. to 9:30 a.m. He briefly highlighted some of the conversations that were had with these youth; he mentioned that they will have another fundraiser on January 15 and encouraged the community to be supportive of the youth in pursuit of their education. Mayor Gauthier announced four upcoming Toy Give- Away Events in the community: 1) Saturday at the YMCA at noon. Three on Sunday 2) Police Toy Give Away mentioned by Chief Pardini at noon at City Hall; 3) Senior Center at 2:00 p.m.; 4) St. Samuel Church at 4:00 p.m. at their location. Ms. Gauthier also announced the annual City Council retreat which will be held on February 24, 2015 from 8:30 a.m.-3:00 p.m. she indicated that there 4
will be a portion where the public is welcome to attend to provide comments. She announced that she and Vice Mayor Rutherford will be going to Sacramento to discuss water issues. She acknowledged staff for their work during the storm. She announced that Rotary Club of East Palo Alto is having a salsa fundraiser on December 18, 2014 at 6:00 p.m.to provide prosthetic legs to patients in India. She apologized for the inconvenience of the parking lot Solar Panel project. In conclusion she reported meeting with Stanford students and EPA High students who are engaged and eager to have a discussion and protest/rally around the things going on around our country right now. This will take place sometime in January she will return with date and time. Council Member Abrica briefly spoke about the storm and acknowledged interim City Manager Carlos Martinez and staff for providing regular updates to the City Council related to the storm efforts. Mr. Abrica reminded everyone that in case of an emergency folks need to be prepared and have a plan. He concluded his report by announcing that the attended the West Side and General Plan Advisory Committee meeting on Monday and the City s Annual Employee Luncheon. 7. COMMUNITY FORUM There were nine speakers who spoke on various subject matters. 8. PUBLIC HEARINGS: A. Public Hearing to Adopt an Interim Urgency Ordinance Extending Urgency Ordinance No. 382 Enacted Pursuant to California Government Code Section 65858(f) that Placed a New Temporary Moratorium on Certain New Land Use Entitlements West of U.S. Highway 101 (Community and Economic Development Department and City Attorney s Office) Adopted Resolution 4577 Adopted Ordinance 383 Recommendation 1. Adopt a resolution that accepts and issues the report prepared by staff pursuant to California Government Code section 65858(d); and 2. By motion, adopt an interim urgency ordinance extending Urgency Ordinance No. 382 that placed a new temporary moratorium on certain land use entitlements west of U.S. Highway 101, by at least a four-fifths vote, pursuant to California Government Code section 65858(b). Action: Upon motion Council Member Martinez, and seconded by Vice Mayor Rutherford. The City Council unanimously voted to open the public hearing. City Attorney John Nagel and Deputy City Attorney John Le provided a brief overview of the Public Hearing to Adopt an Interim Urgency Ordinance Extending Urgency Ordinance No. 382 Enacted Pursuant to California Government Code Section 65858(f) that placed a New Temporary Moratorium on Certain New Land Use Entitlements West of U.S. Highway 101. City Council comments and questions followed. Planning Division Manager Brent Butler provided some additional information and responded to questions. 5
Action: Upon motion Council Member Martinez, and seconded by Vice Mayor Rutherford. The City Council unanimously voted to close the public hearing. Action: Upon motion Council Member Abrica, and seconded by Council Member Martinez. The City Council unanimously voted to adopt a resolution that accepts and issues the report prepared by staff pursuant to California Government Code section 65858(d). Action: Upon motion by Vice Mayor Rutherford, seconded by Council Member Abrica. The City Council unanimously voted to adopt an interim urgency ordinance extending Urgency Ordinance No. 382 that placed a new temporary moratorium on certain land use entitlements west of U.S. Highway 101, by at least a four-fifths vote, pursuant to California Government Code section 65858(b). 9. POLICY AND ACTION ORDINANCES, RESOLUTIONS, INFORMATIONAL REPORTS A. East Palo Alto Large Measure C Collaborative Grants-2007 Crime Fighting Act Recommendation By motion, allocate Measure C Large Collaborative Grant funds for two Priority Strategy Areas and approve entering into grant agreements with the following organizations: At-Risk Strategy Area: Ravenswood City School District, for an amount not to exceed $162,700 Re-entry Strategy Area: Job Train, for an amount not to exceed $129,500 Council Member Abrica disclosed that he is on the Board for JobTrain and the Boys and Girls Club therefore recused himself from participating in the discussion of this item and left the dais. Mayor Gauthier disclosed that she is on the Board for Live in Peace and recused herself from participating in the discussion of this item and left the dais. Community Programs Manager Emily Pharr and interim Measure C Program Coordinator Karla Prince-Cheng provided a brief overview of this item followed by City Council discussion. There were eight speakers who spoke on this item and City Council discussion ensued. Action: Upon motion by Council Member Martinez, and seconded by Vice Mayor Rutherford. The City Council voted to support the recommendation for the At-Risk Strategy Area: Ravenswood City School District for the amount of $162,700 and the Reentry Strategy Area: Job Train for the amount of $129,500, and make an additional award to Youth Community Service for the amount of $163,333. 6
Ayes: Rutherford, Martinez, Moody Noes: 0 Abstain: Abrica, Gauthier 10. ADJOURNMENT The City Council of the City of East Palo Alto adjourned at 9:49 p.m. Minutes Recorded, Prepared and Respectfully Submitted by, Nora Pimentel, CMC Deputy City Clerk. 7