REGULAR CTY COUNCL MEETNG MNUTES SEPTEMBER 11,2000 Call to Order: Mayor Jordan called the Regular City Council meeting to order at 6:00 PM, at the Ocean Shores Convention Center. Council present: Mayor Jordan, Councilmembers Veitz, Creighton, Samuels, and Snyder. City Staff present: City Manager Mike Wilson, City Attorney Jo-Ellen Thomas, Public Works Director/City Engineer John Gow, City Planner Pat Smith, Librarian Judy Stull, and City Clerk Diane Gilnett Outside Consultant Present: Fred Tharp with the Washington State Department of Transportation, and Ron Cameron and Nancy Lockett with Gray & Osborne. Consent Agenda: Mayor Jordan removed the December 13, 1999 Regular City Council Meeting minutes from the consent agenda to approve it separately. The Consent Agenda with the December 13, 1999 Council Meeting minutes removed passed unanimously. The Consent Agenda included the following: 1. Approval of minutes for the Regular City Council Meeting on August 28, 2000. 2. Approval of Claim Warrants: #35670 through #35792 in the amount of $270,758.31 for September 11, 2000. 3. Approval of Payroll Claims: #26521 through #26730 in the amount of $389,604.34 for September 11, 2000. Councilmembers Snyder and Samuels excused themselves from approving the minutes for the December 13,1999 Council Meeting as they were not present. The Consent Agenda including only the December 13, 1999 Regular City Council Meeting minutes was passed unanimously. 4. Regular City Council Meeting on December 13, 1999. Public Communications: Public Communication from written requests. Public Communication from the Citizen Sign-n Sheet. Harry Sperling commented on the increase in standby utility charges and whether there will be a reduction after the obligation is paid. Nita Pruitt commented on the article in the North Coast News quoting Councilmember Snyder regarding the garbage patrol volunteers. Councilmember Snyder apologized and stated that he was misquoted. Old Council Business: Report: Pt. Brown Bridge Construction' Department of Transportation's progress report on the construction of Pt. Brown Bridge. Fred Tharp with Washington State Department of Transportation reported that a pile system and drilled shaft foundation designs are being evaluated for the bridge. The drainage plan is complete and ready for City staff review. NEPA should be completed by November. Report: Ocean Shores Boulevard Feasibility Study Ocean Shores Boulevard Feasibility Study progress report by Gray & Osborne. Mr. Gow provided history on the Ocean Shores Boulevard Feasibility Study. The storm drain plan will be included in the study. Gray & Osborne will offer cost alternatives for the Boulevard. Ron Cameron presented six alternatives. DG 09.11.2000 Page 1 of4
REGULAR CTY COUNCL MEETNG MNUTES SEPTEMBER 11,2000 Old Council Business Report: Ocean Shores Boulevard Feasibility Study Chip seal, $9 million Overlaying, $8.3 million Pulverize pavement and overlay, $9.3 million Dig up the pavement 4 feet, pre-level with fabric, and overlay, $9.3 million Excavate out 4 feet, removing logs, line with a fabric liner, refill, and pave the road, $6.8 million Build a concrete road, $8 million The costs figured are for 20 years and include drainage, with four-lanes from Point Brown to Pacific, and two lanes from Pacific to Sportsman. Gray & Osborne recommended the fifth alternative, to excavate out 4 feet and pave the roadway, as was done on Point Brown Avenue. There were Council questions and discussion. Tapel,#1636 - Councilmember Creighton moved to approve a change in the scope of work for Gray and Osborne on the Ocean Shores Boulevard Feasibility Project for submittal to Council. Councilmember Samuels seconded the motion. Councilmember Creighton withdrew his motion. Councilmember Samuels withdrew his second. Tape 1, #1677 - Councilmember Creighton moved to direct staff to work with Gray & Osborne to bring back an amended scope of work on the Ocean Shores Boulevard restoration project. Councilmember Samuels seconded the motion. New Council Business Ordinance No. 694: Sign Code An Ordinance repealing Section 15.34, Sign Code, in its entirety and adding a new Section 15.34, Sign Code, to the Ocean Shores Municipal Code, containing provisions for the regulation of signage within the corporate limits of the City of Ocean Shores. Mr. Wilson gave the second reading of the Sign Code Ordinance by title. Tape 1, #1876 - Councilmember Veitz moved to amend the Sign Ordinance to a five foot set back for real estate signs. Councilmember Snyder seconded the motion. Tape 1, # 1921 - Councilmember Samuels moved to authorize political signs for a certain number of days in the downtown area on the median. The Motion died for a lack of a second. Tape 1, #1956 - Councilmember Veitz moved to allow two real estate signs on waterways or golf course property. Councilmember Samuels seconded the motion. The Motion passed with four yes votes and one no vote by Mayor Jordan. Mayor Jordan directed the City Manager to move the word "height" on the first page to follow the word "size". There was public comment. Tape 1, #2172 - Councilmember Snyder moved to approve the Sign Code Ordinance as written with the amendments made tonight. Councilmember Creighton seconded the motion. The Motion passed with four yes votes and one no vote by Councilmember Samuels. DG 09.11.2000 Page 2 of4
REGULAR CTY COUNCL MEETNG MNUTES SEPTEMBER 11,2000 New Council Business Ordinance No 695' Solid Waste ' ' P j,,., ecyc ng An Ordinance dealing with Solid Waste Collection and Recycling, ai *d amending certain portions of Title 8, Chapter 8.06 of the Ocean Shores Municipal Code. ^r- Wilson gave the second reading of the Solid Waste Collection Ordinance by title. Mr. Wilson noted two language changes to the Ordinance. Tape 1, #2488 - Councilmember Snyder moved to amended Section 5 l.(b) to include the purchase of a garbage bag every seven (7) days during the camping permit and not less than one bag per permit. Councilmember Samuels seconded the motion. There was further Council discussion. There was public comment. Tape 1, #3340 - Councilmember Samuels moved to allow a one year trial mandatory garbage collection. Councilmember Veitz seconded the motion. The Motion failed with three no votes and two yes votes by Councilmembers Samuels and Veitz. Tape 1, #3 3 82 - Councilmember Creighton moved to approve the Solid Waste Collection Ordinance as written with the above change. Councilmember Snyder seconded the motion. The Motion passed with three yes votes and two no votes by Councilmembers Samuels and Veitz. Ordinance: 1 st Reading Amending Chapter 15.08 Ocean Shores Municipal Code and Adopting the UBC An Ordinance of the City Council of the City of Ocean Shores amending Chapter 15.08 of the Ocean Shores Municipal Code and readopting the Uniform Building Code. Ms. Thomas gave the first reading and explained the purpose of the Ordinance. There was no public comment. The Mayor recessed the Regular City Council meeting at 7:28 PM. The Mayor reconvened the Regular City Council Meeting 7:39PM. Report: Public Works, Storm Water, Litter, and Other Operations The year 2000 second quarterly report for Public Works on storm water, litter, and other Public Works operations. Mr. Gow reported on the Street Department. Canal Drive is being repaired. The reconstruction of Ocean Shores streets will be done along with the storm drains. Mr. Gow is in the process of contracting a consultant to provide a Storm Drain Master Plan. Pat Smith reported on the activities of the Planning Division of Public Works and the Planning Commission. Ms. Smith stated that they are currently revising the scope of work for the flood plain grant to upgrade the City's flood plain maps. Planning is reviewing arid revising the SEPA procedures, and Title 17 Zoning. Ms. Smith commented that the Planning Commission is involved in the public process for the Weatherwax property. The next meeting on the Weatherwax Property is September 21, 2000. The Planning Commission will have a retreat on October 11, 2000. Mr. Gow discussed erosion control. He noted map corrections to the moratorium area in Divisions 19 and 19A. DJG09.11.2000 Page 3 of4
REGULAR CTY COUNCL MEETNG MNUTES SEPTEMBER 11,2000 Public Communication Public Communication from the Citizen Sign-n Sheet Continued. Murray Casler presented the Council a referendum petition for Ordinance No. 691 and Ordinance No. 692. Mr. Wilson accepted the petition. City Manager's Report: Mr. Wilson reported that the rocks for the jetty maintenance project should be arriving at the end of September. 2001 Budget dates were set as follows: (The time for the Budget Study Sessions was set for 6:00 PM at the Convention Center.) October 2 the City Council will receive the preliminary 2001 budget. October 23 the public hearing for the 2001 revenue and property taxes. November 3, Friday, Budget 2001 Study Session. November 6, Monday, Budget 2001 Study Session. November 8, Wednesday, Budget 2001 Study Session. November 10, Friday, Budget 2001 Study Session. November 13, First Public Hearing on the 2001 Budget. November 27, Second Public Hearing on the 2001 Budget. December 11, Adoption of the 2001 Budget. Announcements: Appointments: Executive Session: Mr. Wilson announced that he would be vacationing in reland starting tomorrow. Mayor Jordan recessed the Regular City Council Meeting at 8:30 PM, to go into an Executive Session to evaluate the qualifications of an applicant for public employment. The Executive Session will last approximately thirty minutes. Mayor Jordan reconvened into the Regular City Council Meeting at 9:05 PM. Councilmember Creighton moved to approve the use ofl & for the electrical inspections in the City of Ocean Shores. Councilmember Snyder seconded the motion. Councilmember Creighton amended the motion to include that staff members \vouldnot be permitted to train for electrical inspector. Councilmember Snyder amended his second. Adjourn: Mayor Jordan adjourned the Regular City Council Meeting at 9:08 PM. SGNED: ATTEST: t, City Clerk DJG09.11.2000 Page 4 of4
TOWN MEETNG MNUTES SEPTEMBER 18,2000 Call to Order: Mayor Jordan called the Town Meeting to order at 6:00 PM. Open Discussion: Councilmembers present: Mayor Jordan, Councilmembers, Veitz, Creighton, Samuels, and Snyder. City Staff present: Assistant City Manager Rich McEachin, City Attorney/Director of Administration Jo-Ellen Thomas, Public Works Director/City Engineer John Gow, Librarian Judy Stull, Fire Marshall Jim Hodges, and City Clerk Diane Gilnett. Open Discussion and Citizens Questions. Councilmember Creighton moved to suspend the rules. Councilmember Veitz seconded the motion. There were discussions regarding mandatory garbage collection, utility rate increase, the standby utility lawsuit, storm drain master plan, the City working together, and repair of Canal Drive. Mayor Jordan recessed the Town Meeting at 7:10 PM. Mayor Jordan reconvened the Town Meeting at 7:20 PM. Discussion continued regarding a building fund for the nterpretive Center, using the lake to supply fresh water, the library belonging to the Timberland Regional Library system and the library hours, and including the agendas and minutes on the City Website. Tape 1, #3807 - Councilmember Veitz moved to reinstate the rules. Councilmember Snyder seconded the motion. Tape 1, #3820 - Councilmember Veitz moved to adjourn the Town Meeting. Councilmember Snyder seconded the motion. The Motion passed unanimously. Adjourn: SGNED: Mayor Jordan adjourned the Town Meeting at 7:52 PM. ATTEST: Peter B. Jordan, Mayor Diane J. Gilnetf; City Clerk DJG 09.18.2000 Page 1 of 1
REGULAR CTY COUNCL MEETNG MNUTES SEPTEMBER 25,2000 Call to Order: Mayor Jordan called the Regular City Council meeting to order at 6:00 PM, at the Ocean Shores Convention Center. Council present: Mayor Jordan, Councilmembers, Veitz, Creighton, and Samuels. Councilmember Snyder was excused. City Staff present: City Manager Mike Wilson, City Attorney Jo-Ellen Thomas, Public Works Director/City Engineer John Gow, CAD Tech Max Selin, City Planner Pat Smith, Librarian Judy Stull, and City Clerk Diane Gilnett Outside Consultant Present: Alan Dashen Financial Advisor, Jane Towery Vice President of BancAmerica Securities, and Dennis Lefevre Executive Director Council of Governments. Consent Agenda: Mayor Jordan called for the approval of Consent Agenda A-l. Tape 1, #37 - Consent Agenda A-l passed unanimously. Consent Agenda A-l included the following: 1. Approval of minutes for the Regular City Council Meeting on September 11,2000. 2. Approval of Claim Warrants: #35793 through #35891 in the amount of $115,135.00 for September 25, 2000. 3. Resolution establishing imprest cash accounts. Councilmembers Samuel was excused from approving Consent Agenda A-2 as he was not seated on the Council for the Meeting. Mayor Jordan called for the approval of Consent Agenda A-2. Tape 1, #44 - Consent Agenda A2 passed unanimously. Consent Agenda A-2 included the following: 1. Regular City Council Meeting on November 16,1999. Public Communications: Public Communication from written requests. Public Communication from the Citizen Sign-n Sheet. Old Council Business: New Council Business: Financial Report: Weatherwax Property and Water/Sewer Bond Anticipation Notes Financial recommendation on the Weatherwax Property and Water and Sewer Bond Anticipation Notes. Allan Dashen discussed the City's bond issues and the financial position of the City. Jane Towery discussed the City's outstanding debt. Alan Dashen commented that the issues, which complicate the City's financial position, are the lawsuit for standby charges, 1-695, and 1-722. There was public comment. Report: Council of Grays Harbor Council of Governments Preliminary Budget for the Governments 2001 year 2001 Report. Preliminary Budget Dennis Lefevre, Council of Governments Executive Director, reported on the projects in the year 2000 and proposed projects for the year 2001. He also discussed the dues allocation formula for the agency members. The City of Ocean Shores membership dues for the year 2001 will be $15,866. DJG 09.25.2000 Page 1 of4
REGULAR CTY COUNCL MEETNG MNUTES SEPTEMBER 25,2000 New Council Business Mr. Lefevre commented that there should be a Vehicle Ferry Project meeting in October. There was Public comment. Ordinance No.: Amending Chapter 15.08 and Readopting the Uniform Building Code An Ordinance of the City Council of the City of Ocean Shores amending Chapter 15.08 of the Ocean Shores Municipal Code and Readopting the Uniform Building Code. Mr. Wilson recommended that Council continue the Ordinance to the October 9, 2000 Regular Council Meeting. Tape 1, #1922 - Councilmember Veitz moved to continue the Ordinance to October 9, 2000. Councilmember Creighton seconded the motion. Ordinance 1 s * Reading: Threshold Levels for Environmental Reviews Under (SEPA) An Ordinance dealing with threshold levels for Environmental Reviews Under the State Environmental Policy Act (SEPA). Pat Smith stated that the Ordinance provides changes in the SEPA review process by raising the threshold levels. Ms. Thomas gave the first reading of the Ordinance for SEPA review process by title. There was no public comment. Ordinance 1 Reading: Civil nfractions to Title 7 st An Ordinance of the City Council of the City of Ocean Shores adding an additional section relating to Civil nfractions to Title 7, Criminal Code, of the Ocean Shores Municipal Code. Jo-Ellen Thomas gave the first reading of the Ordinance regarding Civil nfractions by title. Ms. Thomas explained that presently the City has no civil infraction ordinance therefore all infractions have been considered criminal offenses. There was no Council discussion. There was no public comment. Agreement: Department of Transportation to Perform High Cost Bridge nspections An Agreement between the City of Ocean Shores and Washington State Department of Transportation to perform High Cost Bridge nspection work at no cost to the City. Max Seline presented the agreement with Washington State Department of Transportation to allow DOT to perform high cost bridge inspections for the City of Ocean Shores. She explained that when the City reaches a population of 5,000 the City will be responsible for perform their own high cost bridge inspections. There was no Council discussion. There was no public comment. Tape 1, #2420 - Councilmember Creighton moved to approve the agreement as presented. Councilmember Veitz seconded the motion. DG 09.25.2000 Page 2 of4
REGULAR CTY COUNCL MEETNG MNUTES SEPTEMBER 25,2000 New Council Business Bid Award: Minard Water Main Extension Minard Water Main Extension Project Bid Award. Mr. Wilson recommended that Council continue the bid award to the October 9, 2000 Regular City Council Meeting. Tape 1, #2454 - CouncilmemberVeitz moved to continue the bid award to the next Regular Council Meeting. Councilmember Creighton seconded the motion. Request: Public Works Department Surplus tems Report: Ocean Shores Airport City Manager's Report: Announcements: Staff request the approval of Council to Surplus items from the Public Works Department. John Gow requested two revisions to the surplus list. Establish a minimum price for the John Deere dozer, and if the amount is not received the dozer will be pulled from the list. Add a 1984 Dodge Y 2 ton pickup unit #144 from the Street Division to the list. There was public comment. Tape 1, #2735 - Councilmember Veitz moved to approve the surplus list as presented with an exception to allow the Public Works Director to set a minimum price, as established by the John Deere representative he has contacted. Councilmember Creighton seconded the motion. t was commented that the sale of City Surplus items will be advertised and posted around the City. Ocean Shores Airport Year 2000 Quarterly Report. Pat Hegge gave a history on the Ocean Shores Airport and discussed projects for airport improvements. Councilmember Veitz announced that the Chamber of Commerce Board suggested a 30-Year Anniversary Celebration for the City. Councilmember Veitz reported on the Workshop she attended for Creating the Future Downtown. Ms. Thomas returned the referendum petition regarding Ordinance Numbers 691 and 692 to Murray Casler with a written legal opinion from Foster, Pepper & Shefelman, PLLC. Mr. Casler accepted the material and commented on the return of the referendum petition. There was Council discussion regarding a public vote on the issues in Ordinance numbers 691 and 692. Tape 2, #459 - Mayor Jordan entertained a motion to put the issue on the October 9, 2000 Agenda for Council action. A vote was called for. t failed due to a tie vote with Councilmembers Veitz and Samuels voting yes and Mayor Jordan and Councilmember Creighton voting no. Appointments: DJG 09.25.2000 Page 3 of4
REGULAR CTY COUNCL MEETNG MNUTES SEPTEMBER 25,2000 Executive Session: Executive Session Mayor Jordan recessed the Regular City Council Meeting at 7:45 PM, to go into an Executive Session to review contract negotiations of public employees. The Executive Session will last approximately ten minutes. Mayor Jordan reconvened into the Regular City Council Meeting at 8:01 PM. Councilmember Veitz moved to approve the Fire Department Union agreement with the exception of Article 32 language change. Councilmember Creighton seconded the motion. Adjourn: Councilmember Creighton moved to adjourn the Regular City Council Meeting. Councilmember Samuels seconded the motion. Mayor Jordan adjourned the Regular City Council Meeting at 8:05 PM. SGNED: Peter B. Jordan, Ma ATTEST: Q J. Oime^City Clerk i DJG 09.25.2000 Page 4 of4
SPECAL CTY COUNCL MEETNG MNUTES SEPTEMBER 29,2000 Call to Order: Mayor Jordan called the Special City Council Meeting to order at 3:08 PM, at the Ocean Shores Convention Center. Council present: Mayor Jordan, Councilmembers Veitz, Creighton, and Samuels. Councilmember Snyder was excused. City Staff present: City Manager Mike Wilson, and City Attorney/Director of Administration Jo-Ellen Thomas. Councilmember Creighton moved to go into an executive session. Councilmember Samuels seconded the motion. Executive Session: Executive Session to Discuss with Legal Counsel Potential Litigation. Special City Council Meeting: City Council discussion of the Water Rights ssue. Mayor Jordan reconvened the Special City Council Meeting at 3:30 PM. Councilmember Veitz moved to have the City Manager direct staff to retain legal counsel to work on the water rights issue. Councilmember Creighton seconded the motion. Adjourn: SGNED: Councilmember Veitz moved to adjourn the Special City Council Meeting. Councilmember Creighton seconded the motion. Mayor Jordan adjourned the Special City Council Meeting at 3.37 PM. Peter B. Jordan, Ma ( ATTEST: lane J. Gilne'tf, City Clerk DJG 09.29.2000 page 1 of 1