Township Board Proceedings Dry Grove Township, McLean County, IL The Board convened for a regular monthly meeting in the Township Community Building at 7:00 p.m. on Tuesday, October 14, 2014. 1. Call to Order: Supervisor, Jim Phillips, called the meeting to order at 7:00pm and the Pledge of Allegiance was recited. Supervisor Phillips directed the Clerk to call the roll for attendance and the following Board members answered present: Trustees: Supervisor: Absent: David Bevans Paul Rutledge Terry Woith Greg Yoder Jim Phillips None Road Commissioner Chris Hauptman was present. Clerk Greg Kallevig was present. Electors/Guests present: 10 (see list of names attached to printed minutes) 2. Approval of Previous Meeting Minutes: September 9, 2014 Monthly Township Meeting Motion by Trustee Rutledge, seconded by Trustee Bevans, to approve as printed the minutes of the September 9, 2014 Monthly Township Meeting. 3. Road District Report Road Commissioner Hauptman reported that preparations are being made for winter operations, and that grading work is being performed. Trustee Rutledge asked about the power line work in the township that has resulted in mud on the roads and damaged ditches. Road Commissioner Hauptman has been in contact with the crews performing the power line work and will monitor that activity. Page 1 of 4
4. Audit Road District Bills for Approval Road District Bills were presented to the Board as follows: Road and Bridge Fund $ 7,876.54 Permanent Road Fund $ 3,975.00 Building and Equip. Fund $ 331.16 Joint Bridge Fund $15,995.62 Insurance Fund $ 0.00 Audit Fund $ 0.00 Total $28,178.32 Following an audit of the Road District bills, motion by Trustee Woith, seconded by Trustee Bevans, to approve the Road District bills. 5. Supervisor Report Supervisor Phillips gave report of township financial account balances and noted the TOI Conference is scheduled for November 9 through11. 6. Audit Township Bills for Approval Township bills were presented as follows: Community Building Fund $ 291.80 Town Fund $ 2,374.22 IMRF Fund $ 624.50 Audit Fund $ 0.00 Insurance Fund $ 0.00 General Assistance Fund $ 0.00 Total $ 3,290.52 Following an audit of the Township bills, motion by Trustee Rutledge, seconded by Trustee Bevans, to approve the Township bills. Page 2 of 4
7. Old Business A motion was made by Trustee Bevans, seconded by Trustee Woith, to suspend the regular business and allow an open discussion with the public regarding the MJ Rhymer Nature Preserve. After a discussion of whether there was any benefit to opening a discussion without the topic having been on the agenda to notify interested persons to attend, the Supervisor directed the Clerk to call the roll which resulted in the following: Ayes: Trustees Bevans, Woith, and Supervisor Phillips. Nays: Trustees Rutledge, Yoder. Suzanne Schwoerer requested clarification of statements made in a letter from the Township Attorney to the Board that self-dealing may have occurred when the Preserve Board approved a lease to a relative of Ms. Schwoerer s husband while she was a member of the Preserve Board. Trustee Bevans and Supervisor Philips confirmed that it was the Township Board that approved the lease and Ms. Schwoerer was not involved in any self-dealing regarding the lease arrangement. There was much agreement that the Preserve is an asset to the Township and that the Preserve Board is making good and proper improvements at the Preserve. There was discussion of what the decisions and practices of past Boards, both Town and Preserve, may have been regarding payment of bills and hiring of maintenance work. Past Town Boards had paid insurance bills for the Preserve, but some on the current Board want the Preserve to pay its own bills. Supervisor Phillips noted that past actions were of less importance than what changes need to be made going forward to account for which entity pays the different insurance bills and how correctly filing paperwork with the Assessor office affects the tax exempt status of the rental home at the Preserve and how additional tax burdens that may arise will be paid. Cathy Winters asked by what amount the insurance premium increased when the Township added the Preserve, and Suzanne Schwoerer asked what changes in Preserve payments and hiring practices would be acceptable to the Board going forward, no definitive answers were offered but Supervisor Phillips agreed to provide information about what the insurance bill amounts were. Nancy Boitnott assured the Board that all Preserve funds paid to vendors and suppliers must be approved through oversight of the Illinois Prairie Community Foundation. Motion made by Trustee Bevans, seconded by Trustee Woith, to return to regular business. 8. New Business Trustee Rutledge suggested the snow plows be moved from their current location in the parking prior to the election, and also asked if the mini hoe setting along the Township road belonged to the Township. The Road Commissioner stated the mini hoe is a rental being used by the Road District to clear trees, brush and silt away from 3 bridges in the Township. Page 3 of 4
9. Public Comment Nancy Boitnott inquired about the audit that was past due to be filed with the County Clerk. Supervisor Phillips stated an extension of time has been filed with the Comptroller and the County Clerk. Ms. Boitnott would also like to see that the Township bank statements are being reconciled each month. Cathy Winters stated her dissatisfaction that the petition presented by electors of the Township to have a Special Meeting did not result in a meeting being scheduled. If the petition had errors there should have been an effort to find a way to hold the meeting rather than find a way to deny the meeting. Trustee Rutledge stated the Board is trying their best to do the job and wants all motives out in the open. 10. Adjourn With no further business, a motion was made by Trustee Rutledge, seconded by Trustee Bevans, to adjourn the meeting at 8:49pm. Respectfully submitted by Dry Grove Township Clerk Greg Kallevig Supervisor: Trustees: Page 4 of 4
Dry Grove Township Road Commissioner Report Date: October 14, 2014 Road and Bridge Description Code Total TOI Conference 51060 140.00 Wherry Repair 51217 419.37 JX Peterbilt Repair 51217 52.92 Evergreen FS Custome turf Seed 51223 475.52 McLean Cty Hwy Dept Supplies 51223 807.91 Midwest Construction Supplies/Rental 51223 320.15 Connie Bellas mailbox 51223 50.99 McLean Cty Asphalt Salt/Cinders 51225 1,701.60 McLean Cty Asphalt Salt/Cinders 51225 1,737.00 Culligan water 51226 10.00 Evergreen FS fuel 51227 227.91 Evergreen FS fuel 51227 247.19 Evergreen FS fuel 51227 973.46 Fuel Voucher fuel 51227 591.02 Evergreen FS Grease 51229 121.50 Total Road and Bridge 7,876.54 Permanent Road Fund Descripton Code Total Dan Flynn Tree Removal 53214 3,900.00 Martin Equipment Rental 55013 75.00 Total Permanent Road 3,975.00 Building and Equipment Description Code Total Corn Belt power 52202 81.16 Bobcat of Peoria Equipment 53420 250.00 Total Building and Equipment 331.16 Joint Bridge Descripton Code Total McLean Cty Asphalt Materials 53219 318.33 McLean Cty Asphalt Materials 53219 148.40 McLean Cty Asphalt Materials 53219 450.43 McLean Cty Asphalt Materials 53219 1,037.83 McLean Cty Asphalt Materials 53219 2,117.15 McLean Cty Asphalt Materials 53219 457.87 McLean Cty Asphalt Materials 53219 92.14 McLean Cty Asphalt Materials 53219 566.94 McLean Cty Asphalt Materials 53219 70.78 McLean Cty Asphalt Materials 53219 205.76 McLean Cty Asphalt Materials 53219 171.76 Lembke, Inc Hauling 53219 290.72 Lembke, Inc Rock 53219 3,628.32 Lembke, Inc Hauling 53219 1,620.00 Lembke, Inc Rock 53219 733.32 Payroll payroll 62000 3,763.00 Payroll Tax Expense tax 61100 322.87 Total Joint Bridge 15,995.62 Road Comm Town Clerk 28,178.32
DRY GROVE TOWNSHIP BILLS SUBMITTED TO BE PAID October, 2014 Community Building Henson Disposal 53200 150.00 Cornbelt Electric 53192 55.24 ACH PMT Township tax liability 61100 6.56 PAYROLL Jeanie Ellsworth 63000 80.00 check TOTAL COMMUNITY BUILDING 291.80 PAYROLL Town Fund Road Commissioner 61030 2117.00 check Township tax liability 61100 257.22 check TOTAL TOWN FUND 2374.22 IMRF Fund Retirement fund 64200 624.50 ONLINE TOTAL IMRF 624.50 TOTAL TOWNSHIP EXPENSE 3290.52 Supervisor James Phillips Clerk Greg Kallevig