REGULAR MEETING September 19, 2016 Lake Middle School / Large Group Instruction Room President Bailey called the meeting to order at 7:30 p.m. for the purpose of conducting business with the following members present: Anderson Bailey Cain Poling VanderKaay All members present. The next regular meeting of the Lake Board of Education will be Monday, October 17, 2016 at 7:30 p.m. at the Lake Middle School (Large group instruction room), 511 Market Avenue South, Hartville, Ohio 44632. The Pledge of Allegiance to the Flag was led by the Board of Education. There were no additions or deletions to the agenda. 121:16 Motion by Mr. VanderKaay, second by Mr. Poling to adopt the agenda of September 19, 2016 as presented. ROLL CALL: Mr. Bailey yes, Mrs. Cain yes, Mr. Poling yes, Mr. VanderKaay yes, Mrs. Anderson - yes. All yes. President declared the motion Hearing of Individuals and/or Delegation Representatives on agenda items - none Board Communications/Reports Superintendent Tobin and Facility Project Manager McAllister gave a facility project update. Vice President Poling was presented a framed certificate for his 15 years service as a Board Member. Report of the Treasurer 122:16 Motion by Mrs. Cain, second by Mrs. Anderson that the following minutes be approved: Minutes 1) August 15, 2016 - Regular Meeting Please note the audio minutes are posted after the adoption of the minutes at lakelocal.org>departments>board of Education>Board Meeting audio
ROLL CALL: Mrs. Cain yes, Mr. Poling yes, Mr. VanderKaay yes, Mrs. Anderson yes, Mr. Bailey yes. All yes. President declared the motion 123:16 Motion by Mr. VanderKaay, second by Mr. Poling to accept the financial report as follows: 1) August, 2016 - Financial Report ROLL CALL: Mr. Poling yes, Mr. VanderKaay yes, Mrs. Anderson yes, Mr. Bailey yes, Mrs. Cain yes. All yes. President declared the motion 124:16 Motion by Mrs. Cain, second by Mr. VanderKaay that the Permanent Appropriations for fiscal year 2016-2017 and estimated receipts as presented to the Board be adopted. ROLL CALL: Mr. VanderKaay yes, Mrs. Anderson yes, Mr. Bailey yes, Mrs. Cain yes, Mr. Poling yes. All yes. President declared the motion 125:16 Motion by Mr. VanderKaay, second by Mrs. Anderson that the Board approve the transfer of funds in accordance with Ohio Revised Code Section 5705.14 from the General Fund to Fund-SCC 020-9206, After School Programs, in the amount of $10,690.37 to close the Fund SCC. ROLL CALL: Mrs. Anderson yes, Mr. Bailey yes, Mrs. Cain yes, Mr. Poling yes, Mr. VanderKaay yes. All yes. President declared the motion 126:16 Motion by Mrs. Anderson, second by Mr. VanderKaay that the Board approve the transfer of funds where the activity has ended to the General Fund from Fund 009, Uniform School Supplies, totaling $6,749.09 to close the fund. Old Business none ROLL CALL: Mr. Bailey yes, Mrs. Cain yes, Mr. Poling yes, Mr. VanderKaay yes, Mrs. Anderson yes. All yes. President declared the motion Member VanderKaay expressed it is a good idea to clean this up.
New Business 127:16 Motion by Mrs. Cain, second by Mr. Poling that the Board of Education acknowledges the recommendation of the OFCC and Sol Harris/Day Architecture to accept and fund the GMP Amendment #2.1 for the Construction Manager at Risk Contract as submitted in AMENDMENT #1 for early site at 2-6 building. ROLL CALL: Mrs. Cain yes, Mr. Poling yes, Mr. VanderKaay yes, Mrs. Anderson yes, Mr. Bailey yes. All yes. President declared the motion 128:16 Motion by Mr. VanderKaay, second by Mrs. Anderson that the Board of Education acknowledges the recommendation of the OFCC and Sol Harris/Day Architecture to accept and fund the GMP Amendment #3.1 for the Construction Manager at Risk Contract as submitted in AMENDMENT #2 for playground at Uniontown Elementary. Vice President Poling asked if we had bid day savings for this piece. Answer yes it will be used for soft surface and the rest back to the project. ROLL CALL: Mr. Poling yes, Mr. VanderKaay yes, Mrs. Anderson yes, Mr. Bailey yes, Mrs. Cain yes. All yes. President declared the motion 129:16 Motion by Mr. Poling, second by Mr. Bailey that the Board authorize the Treasurer to enter into a contract with CCG for Aerco boiler replacement at Lake Middle School in accordance with state cooperative purchasing. President Bailey appreciated the research to find a used piece. Was this boiler not needed when we did the HB.264 project? Answer correct. ROLL CALL: Mr. VanderKaay yes, Mrs. Anderson yes, Mr. Bailey yes, Mrs. Cain yes, Mr. Poling yes. All yes. President declared the motion D. Policies for a First Reading It is recommended that the following policies be submitted to the Board of Education for a first reading as presented. Policy BBFA Board Member Conflict of Interest Policy DECA Administration of Federal Grant Funds Policy EHA Data and Records Retention Policy GBE Staff Health and Safety Regulation GBE-R Staff Health and Safety
Superintendent s Report Policy GBL Personnel Records Policy GBP Drug Free Workplace Policy IGBA Programs for Students with Disabilities Regulation IGBA-R Program for Students with Disabilities Policy IGBM Credit Flexibility Regulation IGBM-R Credit Flexibility Regulation IGCH-R College Credit Plus (also LEC-R) Policy IGEE Awarding of High School Diplomas to Veterans of War Policy JEA Compulsory Attendance Ages Policy JEG Exclusions and Exemptions from School Attendance Policy JHCB Immunizations Policy JO Student Records Policy KBA Public s Right to Know Regulation LEC-R College Credit Plus (also IGCH-R) 130:16 Motion by Mr. VanderKaay, second by Mrs. Cain recommended that the High School overnight field trip to Washington, D.C. for an extensive visit to the United States Holocaust Memorial Museum, National Art Museum, and Smithsonian Native American Museum be approved for November 18-19, 2016. Cost is approximately $200.00 per student and will be paid by the students. This is approved with the understanding that if the trip is canceled the school will help in facilitating a refund but it will not be responsible for non-reimbursed funds. ROLL CALL: Mrs. Anderson yes, Mr. Bailey yes, Mrs. Cain yes, Mr. Poling yes, Mr. VanderKaay yes. All yes. President declared the motion 131:16 Motion by Mrs. Cain, second by Mr. Bailey that the following class trip be approved. The cost of the trip will be paid by the students. The date of the trip is May 4, 5 and 6, 2017. This is approved with the understanding that if the trip is canceled the school will help in facilitating a refund but it will not be responsible for non-reimbursed funds. 1) Grade 8 - Philadelphia/Gettysburg (cost $385.00) ROLL CALL: Mr. Bailey yes, Mrs. Cain yes, Mr. Poling yes, Mr. VanderKaay yes, Mrs. Anderson yes. All yes. President declared the motion 132:16 Motion by Mr. Poling, second by Mr. VanderKaay that the remainder of the Superintendent s Report be accepted:
C. Personnel Non Certified-Resignation It was recommended that the following non-certified resignation be accepted as presented effective September 1, 2016: 1) Jill Yoder Cook D. Personnel - Non-certified Employment/Replacement It was recommended that the following individuals be issued a one-year, limited, non-certified contract as noted for the 2016-2017 school year in accordance with the negotiated agreement, board policy and pending all appropriate credentials are submitted to the Lake Local Administrative Office: 1) Kristen M. Conti Aide / Uniontown Elementary School 2) Emily E. Criswell Aide / Hartville Elementary School 3) Jeanette R. Keith Transportation Aide / Bus Garage 4) Anna Slabaugh Bus Driver E. Personnel Certified Employment It was recommended that the following individuals be issued a one-year, limited, certified contract as noted for the 2016-2017 school year in accordance with the negotiated agreement, board policy and pending all appropriate credentials are submitted to the Lake Local Administrative Office: 1) Jared Komo Biology / Lake High School 2) Tammy Pohto Intervention Specialist / Lake Middle And Lake High School F. Personnel Supplemental Contracts WHEREAS, this Board then advertised the following positions as being available to any individual with such a license or certificate who is qualified to fill it and who is not employed by the Board and no such person who is qualified to fill the position has applied for, been offered and accepted such positions; and BE IT THEREFORE RESOLVED, that the following nonlicensed/non-certificated persons be employed as indicated, pending completion of all legal requirements:
DEPARTMENT HEADS DISTRICT Jeff Wertman Andrea Yost Physical Education K-12 split stipend Physical Education K-12 split stipend DEPARTMENT HEAD LAKE MIDDLE SCHOOL Daniel DeGeorge Social Studies GRADE LEVEL COORDINATORS - HARTVILLE ELEMENTARY SCHOOL Brian Collins Karla Nalepa Grade 1 split stipend Grade 1 split stipend GRADE LEVEL COORDINATORS - LAKE ELEMENTARY SCHOOL Jennifer Obourn Sarah Wernet Theresa Warnick Melissa Krukow Alissa Milini Mallory Wickham Grade 4 split stipend Grade 4 split stipend Grade 4 split stipend Grade 5 split stipend Grade 5 split stipend Grade 5 split stipend ACTIVITIES LAKE HIGH SCHOOL Stefanie Tippel Freshman Class Advisor ACTIVITIES LAKE MIDDLE SCHOOL Rebecca McElroy Jody McCulley Barbara Tschantz Lori Tipton Cristina Jones Staci Lisy Beth Ann Martin Courtney Miller Student Council Advisor split stipend Student Council Advisor split stipend Power of the Pen Advisor split stipend (Community Coach) Power of the Pen Advisor split stipend Science and Engineering Club Science and Engineering Club Spelling Bee Coordinator Junior Academic Team Advisor ACTIVITIES LAKE ELEMENTARY SCHOOL Julie Jones Newspaper Advisor - split stipend
Melissa Krukow Marisa Stropoli Kathy Tobin Newspaper Advisor - split stipend Student Council Advisor - split stipend Student Council Advisor - split stipend MENTOR TEACHERS Debra Bordo Holly Collins Alison DeGeorge Melissa Dills Tricia Eichler Lori Fahey Kristy Howard David Hudson Kristin Manolas Angela Massa Ramona Moore Cheri Napholz Andrea Schafer Sonya Wartman Ken Wolfe SUPPORT TEACHERS Julie Jones Melissa Krukow Frank Pilato Arleen Scott LPDC Julie Soduk Hilary Quior Thom Grubb LPDC Chair Uniontown Elementary School Lake High School ATHLETICS Joy Kapas Brittany Keller Douglas McManus Abigail Hymes Assistant High School Cheerleading Coach split stipend Assistant High School Cheerleading Coach split stipend (Community Coach) Volunteer Football Coach 7 th Grade Cheerleading Coach / Winter (Community Coach)
Joseph Anderson Michael Hagy Head Baseball Coach Head Softball Coach (Community Coach) Pending pupil activity permit and BCI and FBI fingerprinting process. Member VanderKaay welcome and welcome back! ROLL CALL: Mrs. Cain yes, Mr. Poling yes, Mr. VanderKaay yes, Mrs. Anderson yes, Mr. Bailey yes. All yes. President declared the motion Hearing of Individuals and/or Delegation Representative - none Discussion Items/Announcements a) Parent/Teacher conferences b) September 29 Fall Homecoming Parade at 6:30 p.m. There being no further business to come before the Board of Education 133:16 Motion by Mr. VanderKaay, second by Mrs. Anderson to adjourn the September 19, 2016 regular meeting at 8:08 p.m. ROLL CALL: Mr. Poling yes, Mr. VanderKaay yes, Mrs. Anderson yes, Mr. Bailey yes, Mrs. Cain yes. All yes. President declared the motion President Treasurer
ADDENDUM #1 RESOLUTION BY THE SCHOOL DISTRICT BOARD TO ACCEPT GUARANTEED MAXIMUM PRICE AMENDMENT WHEREAS, the Board of Education of the Lake Local School District, Stark County, Ohio, met in regular session on September 19, 2016, and adopted the following Resolution; and WHEREAS, the Ohio Facilities Construction Commission (OFCC) has approved the School District to participate in the Classroom Facilities Assistance Program (CFAP) and executed a Project Agreement in August 2015; and WHEREAS, the CFAP Master Plan scope is to build one new elementary school to house grades 2-6; renovations and additions to Uniontown Elementary School to house grades PK - 1; renovations/addition/partial demolition (1979 Original (80,416 sf) & 1980 Third Floor Addition (14,111 sf)) of Lake High/Middle School to house grades 7-12 & Career Tech; and an allowance to abate and demolish Hartville/Lake Elementary School; and WHEREAS, Sol Harris/Day Architecture and their consultants, designed the Early Site Work for the new 2 6 elementary as set forth in the 75% complete Construction Documents and accompanying specifications and narratives; and Hammond Construction, Inc., as Construction Manager at Risk, have developed their Guaranteed Maximum Price (GMP) submission #2.1 based upon the above mentioned 75% complete Construction Documents; NOW, THEREFORE, BE IT RESOLVED by the Board of Education of the Lake Local School District, Stark County, Ohio, that the School Board hereby acknowledges the recommendation of the OFCC and Sol Harris/Day Architecture to accept and fund the GMP Amendment #2.1 for the Construction Manager at Risk Contract as submitted. Upon the roll call on the passage of the Resolution, the vote was as follows:, President, Vice President The foregoing is a true and correct excerpt from the minutes of the Regular Board Meeting held on September 19, 2016, of the Board of Education of the Lake Local School District, Stark County, Ohio showing the passage of the resolution set forth., 2016 Nicole Nichols, Treasurer Date
ADDENDUM #2 RESOLUTION BY THE SCHOOL DISTRICT BOARD TO ACCEPT GUARANTEED MAXIMUM PRICE AMENDMENT WHEREAS, the Board of Education of the Lake Local School District, Stark County, Ohio, met in regular session on September 19, 2016, and adopted the following Resolution; and WHEREAS, the Ohio Facilities Construction Commission (OFCC) has approved the School District to participate in the Classroom Facilities Assistance Program (CFAP) and executed a Project Agreement in August 2015; and WHEREAS, the CFAP Master Plan scope is to build one new elementary school to house grades 2-6; renovations and additions to Uniontown elementary school to house grades PK - 1; renovations/addition/partial demolition (1979 Original (80,416 sf) & 1980 Third Floor Addition (14,111 sf)) of Lake High/Middle School to house grades 7-12 & Career Tech; and an allowance to abate and demolish Hartville/Lake Elementary School; and WHEREAS, Sol Harris/Day Architecture and their consultants, designed the Early Site Playground Addition for the Uniontown elementary as set forth in the 75% complete Construction Documents and accompanying specifications and narratives; and Hammond Construction, Inc., as Construction Manager at Risk, have developed their Guaranteed Maximum Price (GMP) submission #3.1 based upon the above mentioned 75% complete Construction Documents; NOW, THEREFORE, BE IT RESOLVED by the Board of Education of the Lake Local School District, Stark County, Ohio, that the School Board hereby acknowledges the recommendation of the OFCC and Sol Harris/Day Architecture to accept and fund the GMP Amendment #3.1 for the Construction Manager at Risk Contract as submitted. Upon the roll call on the passage of the Resolution, the vote was as follows:, President, Vice President The foregoing is a true and correct excerpt from the minutes of the Regular Board Meeting held on September 19, 2016, of the Board of Education of the Lake Local School District, Stark County, Ohio showing the passage of the resolution set forth., 2016 Nicole Nichols, Treasurer Date