MINUTES OF THE ANNUAL GENERAL MEETING OF CONDOMINIUM CORPORATION NO. 0514332 (Red Haus Condominiums) HELD AT THE ROYAL OAK VICTORY CHURCH, 450 ROYAL OAK DRIVE NW, CALGARY, ALBERTA, ON MONDAY, THE 1 st DAY OF MAY, 2017 AT THE HOUR OF 7:00 O CLOCK P.M. ELECTION OF CHAIRMAN The Meeting was called to order at 7:08 PM by KELLY VARNS, the Community Manager of the Corporation. UPON MOTION DULY MADE (Unit 302, Bldg 20) AND SECONDED (Unit 101, Bldg 20) IT WAS UNANIMOUSLY RESOLVED that KELLY VARNS would Chair the 2017 AGM. KELLY VARNS introduced KAREN WINKELMANN who completed the sign in for the meeting and MADDISON MCEWAN who acted as Secretary and recorded the Minutes of the Meeting. INTRODUCTION OF HEAD TABLE AND GUESTS The Chairman welcomed the Owners to the Annual General Meeting of the Corporation and asked the head table to introduce themselves: Clare McWilliams Shawn Brisbin Nazia Saghir Michael Fitz Joy Mohrbutter President Vice - President Treasurer/Secretary Member at Large Member at Large ESTABLISHMENT OF QUORUM The Chairman asked KAREN WINKELMANN to advise whether there was a quorum of persons entitled to vote at the Meeting. KAREN WINKELMANN advised that a quorum appeared to be present by virtue of the fact that: (a) 99 Units were represented by the personal appearance of the Owners thereof; 1
(b) 42 Units were represented by proxy; A total of 141 Units being represented at the Meeting for voting purposes, the Chairman declared a quorum to be present in accordance with Clause 5.6 of the Bylaws of the Corporation which states that Save as in this By-law otherwise provided, no business shall be transacted at any General Meeting unless a quorum of persons entitled to vote is present at the time when the meeting proceeds to business and one-quarter of the persons entitled to vote present in person or by proxy shall constitute a quorum. NOTICE OF MEETING The Chairman read the Notice of the Annual General Meeting that was delivered to each Unit Owner and each registered mortgagee who had given notice of its interest to the Corporation on the 11 th day of April 2017 in compliance with the requirements of and the time specified in the By-laws of The Corporation: TAKE NOTICE THAT THE ANNUAL GENERAL MEETING OF CONDOMINIUM CORPORATION NO. 0514332 (RED HAUS CONDOMINIUMS) WILL BE HELD AT PLACE: Royal Oak Victory Church 450 Royal Oak Drive NW Calgary, AB DATE: Monday, May 1, 2017 TIME: 7:00 pm ADOPTION OF THE MINUTES OF THE 2016 AGM KELLY VARNS asked for a motion from the floor adopting the Minutes of the May 2nd, 2016 Annual General Meeting. UPON MOTION DULY MADE (Unit 343, Bldg 20) AND SECONDED (Unit 442, Bldg 20) IT WAS UNANIMOUSLY RESOLVED that the Minutes of the May 2, 2016 Annual General Meeting be adopted. FINANCIAL REPORT SHAHID NAQI presented the Audited Financial Statement for the year ending November 30, 2016, a copy of which is attached. 2
Owner Question: Is it a typo that we only budgeted $2,600.00 for the phone lines? Answer: No, that was the number that was budgeted. The way the budget was created by Rancho and by C-Era resulted in varying numbers, as the line items were divided differently. MANAGEMENT REPORT KELLY VARNS presented the AGM report. Each Owner in attendance was provided with a copy of the report. A copy has also been attached to these Minutes for the Minute Book. KELLY VARNS asked ownership to hold their questions until the presentation of the reports were completed and all questions would be addressed at that time. PRESIDENTS REPORT CLARE MCWILLIAMS presented the Presidents report. A copy has also been attached to these Minutes for the Minute Book. QUESTIONS Owner Question #302-20: What is a deck membrane? Answer: It s the flooring of the deck. Owner Question #218-60: When doing the Building 60 renovations, are they going to address the plug in situations? The plug in can be moved about an inch to either side. Answer: Yes, all of that will be taken care of in the upcoming project. In the meantime, we can send an electrician to inspect it and ensure it is not a safety concern. Owner Question # 302-20: It is very dusty in the garage area, what is being done about this? Answer: The exhaust fans were inspected last week to ensure proper function; we have a parkade sweep scheduled for June 1 st and are looking at having it done twice a year to help alleviate the build up. Owner Question #101-20: Has the Board budgeted for the carbon tax? Answer: Yes, the carbon tax was factored into this year s budget. 3
Owner Question #302-20: The $73,000 arrears, what has been done about this? Answer: The Corporation has collected $61,000. The balance is in the process of being collected. Owner Question #107-70: Where is the reserve fund money being held? Answer: Currently the account is held in the National Bank. The Board of Directors will be looking at different options for investments. Owner Question: When marijuana becomes legal are people going to be able to smoke on the deck? Answer: Marijuana will likely be treated much like smoking cigarettes. Owner Question #219-70: Is fire covered under the insurance? Answer: Yes, it would be covered under all other losses. Owner Question: Where will the additional pathways be located? Answer: The Board cannot make any changes to the landscaping until Streetside is officially removed from the Property. The Board has looked at putting a pathway in the circle between Bldg 20 & Bldg 70 and another one between Bldg 20 & Bldg 70 for access to the bus stop. Owner Question: The ground in the courtyard of building 60 is sinking, what is being done about that? Answer: The Board has hired a contractor, Abris, to come out and look at that as well as other issues around building 60 as it is no longer under the Developer warranty. Owner Question #302-20: There was a question in the 2016 AGM Minutes that was not answered which was can you have hanging plants on the balcony? Answer: You cannot have a plant hanging off the balcony as this increases the liability to the Corporation as it may fall on a Resident. There s also the issue of water running onto the balconies below, which is why you may only have potted plants that sit on the balcony floor and keep excess water contained. BLU PLANET COMPOSTING PRESENTATION Nelson from Blu Planet gave a presentation on Composting and gave each attending Owner a personal collection bin for their Unit. The following items were highlighted: The program accepts all plant and animal waste products. There are currently 3x64 Gallon bins in each of the garbage rooms. Owner Question #302-20: The way the bins were set up in the garbage room are now blocking the recycling bins. 4
Answer: This will be adjusted to suit the needs of the owners. Owner Question: What about attracting pests like flies and mice? Answer: If the lid is closed, there shouldn t be an issue. Owner Question: Is there an additional cost for this in our condo fees? Answer: It was included in the budget, and hopefully the cost of waste removal will go down with the use of the program and that will bring the overall cost down. RESIGNATION OF THE BOARD OF DIRECTORS KELLY VARNS asked for and received the verbal resignation from each member of the Board of Directors effective as of the date of the Meeting. ELECTION OF BOARD OF DIRECTORS KELLY VARNS advised that the By-laws provide for five board members and that there must be at least one representative from each of the four buildings. Having advised the Meeting of the procedures to be followed in electing the new Board, Kelly Varns brought forward the Profiles for Candidate that had been received and opened the floor for volunteers or nominations. The following Owners volunteered or were duly nominated: VOLUNTEERS/ UNIT BLDG NOMINEES Shawn Brisbin 102 20 Beverley Scott 302 20 Michael Fitz 437 60 Tamara Loewen 103 70 Sherry Miller 114 70 Kelly Varns asked for a motion from the floor to close the nominations. UPON MOTION DULY MADE (Unit 302, Bldg 20) and seconded by (Unit 114, Bldg 70) IT WAS UNANIMOUSLY RESOLVED that the nominations would close and the Board would run without a representative from Building 30. If in the future a member from Building 30 wants to be on the Board, the current Board Member with the lowest number of votes would step down. The following members of the ownership, elected by way of vote, would make up the Red Haus Board of Directors for the 2017/2018 year: 5
VOLUNTEERS/ UNIT BLDG NOMINEES Shawn Brisbin 102 20 Beverley Scott 302 20 Michael Fitz 437 60 Tamara Loewen 103 70 Sherry Miller 114 70 DRAW FOR ONE MONTH S CONDO FEES Ticket number 569840; Unit 212-30 won the door prize of one month s free condo fees. ADJOURNMENT (Unit 437, Bldg 60) moved to adjourn the meeting; seconded by, (Unit 102, Bldg 20). The Meeting was adjourned at 9:04 PM. -------------------------------------------------- --------------------------------------------- CHAIRMAN SECRETARY 6