Date: Thursday, April 20, 2017 Time: 3:00 p.m. MINUTES MADISON COUNTY BOARD OF EDUCATION REGULAR SESSION Where: Madison County Schools, Central Office Auditorium 1275-F Jordan Road, Huntsville, Alabama 35811 Attendants: Angie Bates-President Mary Louise Stowe-Vice President Nathan Curry Shere Rucker Dave Weis Other persons attending the meeting included Matt Massey, Superintendent; Cynthia Thompson, Attorney for the Board; central office personnel, media, and visitors. Notice of the meeting was properly posted and provided to those who requested direct notification in accordance with the Alabama Open Meetings Act. Call to order: Angie Bates I. OPENING OF MEETING A. Invocation Dave Weis B. Approval of Agenda Mr. Massey recommended approval of the Agenda dated April 20, 2017. MADISON COUNTY BOARD OF EDUCATION Central Office Auditorium 1275-F Jordan Rd., Huntsville, AL 35811 Thursday, April 20, 2017, 3:00 p.m. I. OPENING OF MEETING A. Invocation B. Approval of Agenda C. Approval of Minutes D. Superintendent Update REGULAR SESSION II. III. RECOGNITION - RESOLUTION - National Merit Scholars INFORMATIONAL ITEMS - Discussion of Calendar Draft - Ken Kubik
IV. ADMINISTRATIVE ITEMS A. Recommendation for Approval of Financial Statement, Payment of Bills, and Cash Reports B. Recommendation for Approval of Bids C. Recommendation for Approval of Librarian Handbook D. Recommendation for Approval of Contracts for Services E. Recommendation for Approval of Personnel Items F. Recommendation for Approval of Update to the Salary Schedule - Coaching Supplements G. Recommendation for Approval to Update of the Grading Policy 7.3.1 H. Recommendation for Approval of ACSBA Membership Renewal for Board Attorneys V. EXECUTIVE SESSION A. ESSA/McKinney-Vento Dispute Resolution Appeal B. Expulsions C. Recommendation for Approval of Minutes Mr. Massey recommended approval the minutes dated February 2, February 16, March 2, and March 23, 2017, of the Agenda dated April 20, 2017. D. Superintendent Update Mr. Massey discussed the testing that was currently taking place in the schools. He said it was a successful week for students. Mr. Massey congratulated Ms. Mary Tate, as a finalist for Elementary School Teacher of the Year at the state level. The State Department of Education will honor Ms. Tate at a ceremony on May 10, 2017, in Montgomery. Mr. Massey said that the Nation Blue Ribbon Schools Program recognized three Madison County Schools to honor as Blue Ribbon Schools. Central Schools Blue Ribbon status was renewed. Endeavor Elementary and Riverton Intermediate received the honor recognized as newly named Blue Ribbon Schools. Mr. Massey congratulated the schools for the hard work on their achievements. Mr. Massey said that Madison County Schools now have thirteen schools that have reached the achievement of success as Blue Ribbon Schools. Mr. Massey said the State Department of Education had forgiven the April 5, 2017, weather day and the system will not have to make that day up. April 28, 2017, will remain a weather day for students and teachers. Mr. Massey thanked Ms. Rucker and Ms. Bates for participating in the Education Appreciation Luncheon hosted by the Garrison on Redstone Arsenal. II. RECOGNITION A. RESOLUTION National Merit Scholars Ms. Bates said not all board members were present when the students attended at the March meeting. Ms. Bates said the vote had been postponed to this meeting so all board members could sign the resolution in support of the student s success. RESOLUTION WHEREAS, the Madison County Board of Education seeks to encourage and recognize excellence in its schools; and WHEREAS, three Madison County school students have won college-sponsored scholarships in the final round of announcements for 2017 by the National Merit Scholarship Corporation; and, WHEREAS, Madison County scholarship winners are National Merit Finalists selected based on outstanding academic records, endorsements and recommendations by school principals, Stanford Achievement Test (SAT) scores that confirmed qualifying test performance, and essays describing activities, interests, and goals; and NOW, THEREFORE, BE IT RESOLVED that the Madison County Board of Education does hereby commend all of these outstanding students for their dedication and hard work toward earning these scholarships and wishes them every success in future endeavors.
FURTHER, the Madison County Board of Education challenges these academic scholars to continue with dedication and enthusiasm toward their future education and career paths using the same skills and work ethic applied in obtaining this prestigious honor. Adopted this 20 th day of April 2017. Matt Massey, Superintendent Angie Bates, President Mary Louise Stowe, Vice President Nathan Curry, Member David Weis, Member Shere Rucker, Member III. INFORMATIONAL ITEMS A. Discussion of Calendar Draft Ken Kubik Mr. Kubik presented the Board the proposed the calendar (draft) for 2018-2019. Mr. Massey said there is an effort to align with the other systems in the area. Mr. Kubik discussed the details and important dates for the proposed calendar. Mr. Massey and the board discussed the proposed calendar. IV. ADMINISTRATIVE ACTIONS A. Recommendation for Approval of Financial Statement, Payment of Bills and Cash Reports Mr. Massey recommended approval of Financial Statement, Payment of Bills and Cash Reports for February 2017. B. Recommendation for Approval of Bids Mr. Massey recommended approval of the following bids. Motion: Shere Rucker Second: Mary Louise Stowe 1. BID 17-28, NEW TIRES Bid 17-28, New Tires opened as scheduled on April 6, 2017. The only brands of tires that the transportation approved for New Tires were Michelin and Goodyear Brands. Several vendors asked for substitutions that included Bridgestone and Firestone brands. Wilks Tire and Battery presented the low responsive/responsible bid for Goodyear Brand Tires at a total bid price of $82,514.50. It is the recommendation to award the bid to Wilks Tire and Battery at the above pricing. Funds will come from Transportation. 2. BID 17-29, COPIERS - Renewal of BID 16-31 Bid 16-31, Copiers, was awarded to Abex on April 21, 2016, and will expire on June 30, 2017. Please see the attached sheet for pricing details of the bid. Two one Year Options of Original Bid 15-37. It is the recommendation to exercise the second and final one-year option for renewal of the bid at the current pricing. The monies to pay for copiers will come from the general fund and local school funds. 3. BID 17-30, FRESH PRODUCE Bid 17-30, Fresh Produce was opened as scheduled on April 19, 2017 Bids were mailed to four vendors with one responding. Forestwood Farm presented the only responsive/responsible bid at a total extended price of $399,569.85. These prices are in line with the last bid in which Forestwood also held. It is the recommendation to award the bid to Forestwood Farm at the above pricing. The monies to pay for the CNP items will come from the CNP funds.
4. BID 17-31, SMALL WARES, RENEWAL OF 16-33 Bid 16-33, Small Wares was awarded to Birmingham Restaurant Supply (BRESCO) for Categories IV and V and to Sam Tell for Categories I, II, and III on May 19, 2016 and will expire on June 30, 2017. The products from Sam Tell has proven to not hold up well over the past year. Many of the CNP Managers have complained regarding the quality. BRESCO was the second lowest bidder for the Categories I, II, and III and has agreed to honor pricing in the original bid submitted. It is the recommendation to award all Categories to BRESCO at the attached pricing for the next year. The monies to pay for the CNP items will come from the CNP funds. 5. BID 17-32, Gas and Diesel Bid 17-32, Gas and Diesel, opened as scheduled on April 19, 2017 at 10:00 a.m. Bids were mailed to fifteen vendors with two responding. W.H. Thomas Oil presented the low responsive/responsible bid at.15 cents a gallon over the daily OPIS amount for both gasoline and diesel fuels. It is the recommendation to award the bid for gasoline and diesel to W.H. Thomas Oil Company at the above-mentioned pricing. Funds for the fuel will come from Transportation Funds. C. Recommendation for Approval of Librarian Handbook Mr. Massey recommended approval of the Librarian Handbook. Motion: Nathan Curry Ms. Bates thanked the librarians for the hard work that had gone into creating the Librarian Handbook. D. Recommendation for Approval of Contracts for Services Mr. Massey recommended approval of the following Contracts for Services. Motion: Shere Rucker E. Recommendation for Approval of Personnel Items Mr. Massey recommended approval of the following Personnel Items and Addendum as submitted. Second: Mary Louise Stowe Discussion: Ms. Stowe asked to separate # 2 under transfers. Mr. Massey amended his original recommendation. Mr. Massey recommend approval of all Personnel items and Addendum with the exception of #2 on page 5. Mr. Massey recommended approval of the following Personnel Items # 2 on page 5. Approved 4-0 IN FAVOR Angie Bates, Nathan Curry, Shere Rucker, Dave Weis ABSTAIN Mary Louise Stowe F. Recommendation for Approval of Update to the Salary Schedule - Coaching Supplements Mr. Massey recommended approval of the Salary Schedule for Coaching Supplements as attached. Motion: Nathan Curry Discussion: Ms. Rucker said she feels there needs to be more review of the supplements. Mr. Massey and the board discussed the detail of the supplement proposal. Mr. Massey
asked for principal feedback from Chris Shaw. Mr. Weis suggested a review of the supplement schedule on a regular basis. Ms. O Bannon discussed the budgetary numbers associated with the proposal. Approved 4-1 IN FAVOR Angie Bates, Nathan Curry, Mary Louise Stowe, Dave Weis OPPOSED Shere Rucker G. Recommendation for Approval of Update to Grading Policy 7.3.1 Mr. Massey recommended approval of revisions to Madison County Board of Education Policy 7.3.1- Grading Policy Discussion: Mr. Massey said this update would reflect current practice in grading. H. Recommendation for Approval of ACSBA Membership Renewal for Board Attorneys Mr. Massey recommended approval of payment of the Attorneys Alabama Council of School Board Attorneys Membership Renewal Fees for George Moore and Cynthia Thompson, and authorization for Cynthia Thompson to attend the ACSBA Conference. Motion: Shere Rucker Approved 4-1 IN FAVOR Nathan Curry, Shere Rucker, Mary Louise Stowe, Dave Weis OPPOSED Angie Bates EXECUTIVE SESSION Ms. Bates informed the Board of the need for an executive session to discuss legal matters. Attorney, Cynthia Thompson provided a certification of the litigation categories to be discussed. Ms. Bates said the Board would return from executive session for votes on four student issues. Ms. Bates said after the votes on student issues were voted on the board would return to Executive Session to discuss pending litigation and would return only return to vote on adjournment. Move to Executive Session CERTIFICATION MADISON COUNTY BOARD OF EDUCATION April 20, 2017 Cynthia K. Thompson, an attorney licensed to practice in the state of Alabama, certifies that the executive session proposed by the Madison County Board of Education involves: X pending litigation imminently likely litigation imminently likely litigation if the board chooses a particular course of action mediation arbitration
And thereby is covered by the Alabama Open Meetings Law. Alabama Code 36-25A-1, et seq. The purpose of the session is to discuss with me the designated item. /s/ Cynthia K. Thompson 04/20/17 Cynthia K. Thompson Date A. ESSA/McKinney-Vento Dispute Resolution Appeal Mr. Massey Recommended the board uphold the decision of the homeless liaison. Approved 4-0 IN FAVOR Angie Bates, Nathan Curry, Shere Rucker, Dave Weis ABSTAIN Mary Louise Stowe B. Expulsions 1. Mr. Massey Recommended approval of the following Expulsion through the end of the 17-18 school year. 2. Mr. Massey Recommended approval of the following Expulsion for one calendar year and the remainder and PACE placement to finish the 2017-2018 school year. 3. - Mr. Massey Recommended approval of expulsion for the remainder of the 2016-2017 school year. Second: Mary Louise Stowe Approved Motion Failed OPPOSED Angie Bates, Mary Louise Stowe, Nathan Curry, Shere Rucker, Dave Weis Mr. Massey recommended PACE placement for the remainder of the school year. Student will not be allowed to walk at graduation ceremony; the student will receive their diploma. RETURN TO EXECUTIVE SESSION
ADJOURNMENT OF MEETING With no further action taken and no further business to discuss a motion was made to adjourn. Motion to Adjourn: Adjourned Matt Massey Superintendent Angie Bates Board President