LIBERTY TOWNSHIP BOARD OF TRUSTEES MINUTES OF THE REGULAR MEETING TUESDAY OCTOBER 3, 2017 6400 PRINCETON ROAD LIBERTY TOWNSHIP OH 45044 EXECUTIVE SESSION 4:00 P.M. Mr. Farrell MOVED TO GO INTO MOTION TO GO INTO AN EXECUTIVE SESSION FOR THE PURPOSE OF RECEIVING ADVICE FROM LEGAL COUNSEL. Mr. Schramm seconded. The motion passed unanimously. Mr. Farrell MOVED TO COME OUT OF THE EXECUTIVE SESSION. Mr. Schramm seconded. The motion passed unanimously. REGULAR SESSION 5:00 P.M. On Tuesday, October 3, 2017 at 5:00 P.M., the Liberty Township Board of Trustees met this day for a Regular Meeting. Upon call of the roll, Ms. Matacic present, Mr. Farrell present, Mr. Schramm present. Ethan Klussmann led the Pledge of Allegiance. PUBLIC PRESENTATION 1) Swearing in ceremony for new Fire Chief, Ethan Klussman Mr. Farrell MOVED TO GO INTO RECESS UNTIL THE REGULAR MEETING RESUMES AT 6:00 P.M. Mr. Schramm seconded. The motion passed unanimously. Mr. Farrell MOVED TO GO INTO THE REGULAR MEETING. Mr. Schramm seconded. The motion passed unanimously. FISCAL OFFICER S BUSINESS Mrs. Quinlisk provided the following notification: Appropriation Status as of September 28, 2017 Fund Status as of September 28, 2017 REGULAR MEETING CONSENT AGENDA All matters under the Consent Agenda are considered by the Board of Trustees to be routine and will be enacted by one motion. Any Trustee may remove an item from the Consent Agenda by request. No second is required for removal of an item. Items removed for separate discussion will be considered after the motion to approve the Consent Agenda.
Minutes 10-3-2017 Page 2 CONSENT AGENDA Fiscal Officer Meeting Minutes Motion to approve the following: Regular Meeting, September 19, 2017 Check Register Motion to approve Check Register and Special Check Register. Finance Motion to approve a resolution to authorize new appropriations. (2017-182) Services Motion to approve a Resolution to authorize the Township Administrator to enter into a contract with Henry Excavating, Inc. for a drainage project on Tulip Lane for an amount not to exceed $9,000.00 from account 2031-760-790. (2017-183) Mr. Farrell MOVED TO APPROVE THE CONSENT AGENDA. Mr. Schramm seconded. The motion passed unanimously. Requisitions Over $2,500 $ 2,622.32 Specialty Truck Repair, Inc. 2191-220-323-0002 Mr. Farrell MOVED TO APPROVE REQUISITIONS OVER $2,500.00. Mr. Schramm seconded. The motion passed unanimously. PUBLIC COMMENTS Maureen Mowl, 6458 Willow Bend Drive, member of the Liberty Township Parks Committee and MOMS club of Liberty presented an idea for a fence to be installed at Dudley Memorial Park on Yankee Road to be funded by the MOMS club fundraising efforts. She is looking for the Trustees and Rick Plummer, Services Director, to give guidance on if the project is allowable, how to design and recommended materials. Michelle Price, President of the Liberty Township Parks Committee, gave an update on the Parks Committee. She stated the fence project at Dudley Memorial Park has a majority of support from members of the Parks Committee. Administration Ms. Bitonte provided the following reminder: o Trick-or-Treat Night will be held on Halloween, Tuesday, October 31, 2017 from 6:00 p.m. until 8:00 p.m., TRUSTEE COMMENTS The Trustees would like to welcome Fire Chief Klussmann to the Liberty Township family. Mr. Farrell MOVED TO GO INTO MOTION TO GO INTO AN EXECUTIVE SESSION TO CONSIDER THE APPOINTMENT OF A PUBLIC EMPLOYEE. Mr. Schramm seconded. The motion passed unanimously. Mr. Farrell MOVED TO COME OUT OF THE EXECUTIVE SESSION. Mr. Schramm seconded. The motion passed unanimously.
Minutes 10-3-2017 Page 3 ADJOURNMENT Mr. Farrell MOVED TO ADJOURN. Mr. Schramm seconded. The motion passed unanimously. Ms. Matacic, President Pamela Quinlisk, Fiscal Officer
RESOLUTION NO. 2017-182 Board of Trustees, Liberty Township Butler County, Ohio RESOLUTION TO AUTHORIZE NEW APPROPRIATIONS RESOLVED by the Board of Trustees of Liberty Township, Butler County, Ohio, that WHEREAS, Michelle Greis, Finance Director, requests the Liberty Township Board of Trustees authorize the following new appropriations: Road and Bridge Fund: 1) $9,000 to 2031-760-790 (Other Capital Outlay) THEREFORE, BE IT RESOLVED that the Liberty Township Board of Trustees hereby authorizes the new appropriation as listed above. Trustee Farrell moved to approve the resolution. Trustee Schramm seconded the motion. Upon call of the roll, the vote resulted as follows: Trustee Farrell, yes Trustee Schramm, yes Trustee Matacic, yes Adopted: Tuesday, October 3, 2017 Christine Matacic, President Tom Farrell, Vice President Steve Schramm, Trustee
AUTHENTICATION This is to certify that this Resolution was duly passed, and filed with the Liberty Township Fiscal Officer this 3 rd day of October, 2017. APPROVED AS TO FORM: Scott D. Phillips, Law Director Pamela Quinlisk Fiscal Officer Liberty Township Resolution 2017-182 2/2
RESOLUTION NO. 2017-183 Board of Trustees, Liberty Township Butler County, Ohio RESOLUTION TO AUTHORIZE THE TOWNSHIP ADMINISTRATOR TO ENTER INTO A CONTRACT WITH HENRY EXCAVATING, INC. FOR A DRAINAGE PROJECT ON TULIP LANE FOR AN AMOUNT NOT TO EXCEED $9,000.00 FROM ACCOUNT # 2031-760-790 RESOLVED by the Board of Trustees of Liberty Township, Butler County, Ohio, that WHEREAS, Rick Plummer, Liberty Township Services Director, requests the Liberty Township Board of Trustees authorize the Township Administrator to enter into a contract with Henry Excavating, Inc. for a drainage project on Tulip Lane; and WHEREAS, Liberty Township would pay an amount not to exceed $9,000.00 from account # 2031-760-790; THEREFORE, BE IT RESOLVED that the Liberty Township Board of Trustees hereby authorizes the Township Administrator to enter into a contract with Henry Excavating, Inc. for a drainage project on Tulip Lane for an amount not to exceed $9,000.00 from account # 2031-760-790. Trustee Farrell moved to approve the resolution. Trustee Schramm seconded the motion. Upon call of the roll, the vote resulted as follows: Trustee Farrell, yes Trustee Schramm, yes Trustee Matacic, yes Adopted: Tuesday, October 3, 2017 Christine Matacic, President Tom Farrell, Vice President Steve Schramm, Trustee
AUTHENTICATION This is to certify that this Resolution was duly passed, and filed with the Liberty Township Fiscal Officer this 3 rd day of October, 2017. APPROVED AS TO FORM: Scott D. Phillips, Law Director Pamela Quinlisk Fiscal Officer Liberty Township Resolution 2017-183 2/2