Agenda Item No. I City of Yucaipa A Regular meeting of the City Council of the City of Yucaipa, California was called to order in the Council Chambers, 34272 Yucaipa Boulevard, Yucaipa, California, on March 10, 2014 at 6: 00 PM. PRESENT: Denise Hoyt, Mayor Tom Masner, Mayor Pro Tern Greg Bogh, Councilmember Bob Duncan, Councilmember Dick Riddell, Councilmember Ray Casey, City Manager Jennifer Shankland, Director of General Services/ City Clerk David Snow, City Attorney ABSENT: None CONVENE ITY COUNCIL The meeting was opened with the Pledge of Allegiance led by Lieutenant Caddel. SPECIAL PRESENTATION Councilmember Duncan introduced Youth Advisory Committee Members Olivia Sanchez and Alicia Grinnals. Ms. Sanchez and Ms. Grinnals thanked the City Council for the opportunity to serve on the Youth Advisory Committee. On behalf of the Crafton Hills College ( CHC) 10 Year Anniversary Celebration Committee, Committee members Heather Chittenden and Michele Riggs presented the details of the CHC celebration of the 10 year anniversary of the 2004 Olympic Trials Pool scheduled for July 11 and 12, 2014. The Committee members requested the City' s support and sponsorship of the event. It was Council consensus to direct staff to agendize this item for a future meeting. CONSENT AGENDA Mayor Hoyt asked if there were any Consent Agenda items to be removed for discussion. No items were removed for discussion. 1. SUBJECT: APPROVE COUNCIL MINUTES OF FEBRUARY 24, 2014 RECOMMENDATION: That City Council approve of February 24, 2014. 2. SUBJECT: SPECIAL EVENT APPLICATION- LITTLE LEAGUE OPENING DAY CEREMONIES Ciry Council Minutes Page 1 of 7
RECOMMENDATION: That City Council approve the Special Event Application submitted by Yucaipa Valley American and National Little Leagues to conduct Opening Day Ceremonies on Saturday, March 29, 2014 at the Bryant Glen Sports Complex located in the Yucaipa Community Park. 3. SUBJECT: HOMETOWN HERO MILITARY BANNER RECOGNITION PROGRAM REQUEST FOR A NEW AGREEMENT RECON N ENDATION: That City Council authorize the City Manager to execute an Agreement with the Yucaipa Valley Blue Star Mothers for the Hometown Hero Military Banner Recognition Program. 4. UBJECT: YUCAIPA BOULEVARD 15TH STREET TO THE I- 10 FREEWAY, PHASE I - RIGHT OF WAY ACQUISITION, PROJECT NO. 10771 ROMMENDATION: That City Council: 1. Approve a Purchase and Sale Agreement with the Nestor Arellano, Greta Arellano and Nestor Arellano, Jr. ( APN 0300-331- 19) for a permanent easement along Yucaipa Boulevard for an amount not to exceed $ 22, 425 and improvements estimated at $ 2, 160 for a total cost of$24, 585; and 2. Approve the expenditure of up to $ 3, 000 for closing costs and other miscellaneous costs associated with the Purchase and Sale Agreement to acquire the right of way; and 3. Authorize the City Manager, or his designee, to execute the necessary documents to complete the acquisition process. ACTION: MOTION BY COUNCILMEMBER RIDDELL, SECOND BY COUNCILMEMBER BOGH, CARRIED 5-0, TO APPROVE CONSENT AGENDA ITEMS NO. 1 THROUGH 4. PUB IC COMMENT Jim Hammond, Yucaipa, representing the Yucaipa Valley Chamber of Commerce, thanked the City for its partnership and provided an update of upcoming Chamber events. Shawn Whitehead, Yucaipa National Little League President, thanked City staff and Council for continuing to work with the League and invited Council to attend the Opening Day Ceremonies, scheduled to take place at the Bryant Glen Sports Complex on March 29, 2014 at 10: 00 AM. Allen O' Neil, Yucaipa, suggested that the City consider providing more recognition of Dunlap Acres by adding welcome signs and spotlighting historic places such as the Adobe and old Highway 99. Mr. O' Neil also thanked a City staff member for their hard work and effort toward resolving a problem that he had reported to the City. Page 2 of7
George Sardeson, Yucaipa, stated that if the proposed Smart and Final development at the bta Street and Yucaipa Boulevard location does not take place, it would be a great opportunity for the City to create a different vision for the development of this property. Kristine Scott, representing SoCal Gas, introduced Randon Lane as the new Yucaipa representative. Mr. Lane stated that he looks forward to the opportunity to serve Yucaipa. Robert Knox, Yucaipa, requested high- speed Internet access for the area that he lives in and stated the interest and need of the neighborhood. MAYOR AND COUNCILMEMBER BUSINESS ( REPORT 1 Mayor Hoyt stated that Yucaipa recently lost a valued member of our community with the passing of Laurie Odium after a long fight with her battle against cancer. Mayor Hoyt stated that Laurie contributed greatly to our community to help improve the quality of life for all and requested that the meeting be adjourned in her honor and memory. Mayor Hoyt reported that she and two other Councilmembers attended the March 81' " Homes for Our Troops" groundbreaking ceremony for Cpl. Justin Crabbe' s new home in Yucaipa. Mayor Hoyt stated that the event had a great show of support by the members of our community and welcomed Cpl. Crabbe to Yucaipa. 5. SUBJECT: RESOLUTION SUPPORTING BLUE RIBBON WEEK RECOMMENDATION: That City Council adopt Resolution No. 2014-10 proclaiming the week of May 12, 2014 as Blue Ribbon Week in recognition and support of all peace officers and law enforcement agencies. DISCUSSION: Lieutenant Caddel presented the Agenda Report. ACTION: MOTION BY MAYOR PRO TEM MASNER, SECOND BY COUNCILMEMBER BOGH, CARRIED 5-0, TO APPROVE STAFF POSSIBLE ACTION ON PENDING LEGISLATION (Heard after Item No. 6) City Manager Casey reported that the League of California Cities is co- sponsoring medical marijuana regulation legislation ( SB 1262), which ensures local participation in the regulation and permitting process. It was Council consensus to bring this item back to Council. City Manager Casey reported that the League of California Cities is pursuing massage industry regulation and provided a brief history of the current legislation, which is due to expire on January 1, 2015. Page 3 of 7
It was Council consensus to bring this item back to Council. DEPARTMENT REPORTS 6. SUBJECT: AWARD OF CONTRACT- PURCHASE OF ONE ( 1) 2006 TENNANT ATLV 4300 SWEEPER AND ONE( 1) 1999 FORD F450 FLATBED DUMP TRUCK RECOM IENDATION: That City Council: 1. Dispense with the formal bidding procedures of Chapter 2.24 of the Yucaipa Municipal Code because it would be uneconomical to follow such procedures and the public welfare will be promoted by dispensing with the same, and 2. Award and authorize the City Manager to execute a purchase contract, and the City Manager or his designee to administer the purchase of one ( 1) 2006 Tennant ATLV 4300 sweeper in the amount of $15, 071. 40 and one ( 1) 1999 Ford F450 flatbed dump truck in the amount of S13. 646. 65 for a total price of $28, 718. 05 from Big Truck and Equipment Sales, Norwalk, CA. DISCUSSION: Director of Public Works/ City Engineer Hemsley presented the Agenda Report. After Council discussion, the following Motion was made: ACTION: MOTION BY COUNCILMEMIBER RIDDELL, SECOND BY MAYOR PRO TEM MASNER, CARRIED 5-0, TO APPROVE STAFF 7. SUBJECT: AWARD OF CONTRACT INSTALLATION OF ASPHALT SPEED HUMPS AND STRIPING PROJECT, PROJECT NO. 10951 RECOMMENDATION: That City Council: 1. Award and authorize the Mayor to execute a contract in the amount of $ 13, 425 with NPG Corporation of Perris, CA. for the Installation of Asphalt Speed Humps and Striping Project; and 2. Authorize a construction contract contingency amount of $800 and 5800 for construction contract administration and inspection for a total project construction budget of$ 15, 025; and 3. Authorize the City Manager or his designee to administer the terms of the contract; and 4. Approve the Plans and Specifications prepared for the Project. Page 4 of 7
DISCUSSION: Deputy City Engineer Fermin Preciado presented the Agenda Report. After Council discussion, the following Motion was made: ACTION: MOTION BY COUNCILMEMBER BOCH, SECOND BY COUNCILMEMBER RIDDELL, CARRIED 5-0, TO APPROVE STAFF 8. SUBJECT: MOBILE SOURCE AIR POLLUTION REDUCTION GRANT APPLICATION RECOMMENDATION: That City Council: 1. Approve a grant application for the Mobile Source Air Pollution Reduction Review Committee ( Clean Transportation Funding) Traffic Signal Coordination CTC Partnership Program in an amount not to exceed $ 90, 000 for Traffic Signalization Synchronization related to the Yucaipa Boulevard Improvements, and in coordination with adjacent intersection traffic signals within Caltrans' I- 10 Freeway. 2. Reallocate the amount of$ 175, 100 for the local match from the Traffic Facilities Fund currently allocated for the Yucaipa Boulevard, 15th Street to the I- 10 Freeway Project. 3. Authorize the City Manager, or his designee, to execute the necessary documents to complete the funding process. DISCUSSION: City Manager Casey presented the Agenda Report. ACTION: MOTION BY COUNCILMEMBER RIDDELL, SECOND BY MAYOR PRO TEM MASNER, CARRIED 5-0, TO APPROVE STAFF STUDY SESSION 9. 5CI: TWO-YEAR GOALS/ OBJECTIVES RECOMMENDATION: That City Council conduct a study session concerning possible short- term, mid-term and long- term goals/ action items. DISCUSSION: City Manager Casey presented the Agenda Report. After discussion, City Council ranked the newly proposed FY 2014-2015 objectives/ goals as follows: short- term Page 5 of 7
i I City of Yucaipa Newly Proposed FY 2014-2015 Short-Term Objectives/ Goals ( 0-2 years): Includes o' m a Projects/Programs either not completed or not i prioritized last year) S 7aI Eve r. V Q o e ' ' u o v 1. R Review Chamber/ City Joint Goals and Objectives 2 2 3 3 2 2. 4 Implement " Keep Yucaipa Clean" Initiative 3 3 1 1 1 1. 8 Complete Mobile Home Park Reuse Study 1 1 1 2 2 ' 1. 4 Complete Slide/ Shade Cover Improvements at 7th Street 2 1 2 2 2 1. 8 Park Complete El Dorado Grant Funded Improvements 2 2 1 2 1 1. 6 Complete Dunlap Park Acquisition and Design ( partially 1 ' 2 3 2 1 1. 8 grant funded) Complete Performing grant funding application/ start Foundation Arts Theater Design/ submit NMTC 1 1 3 1 1 1. 4 Complete Wilson Innovation Center and Basin Design 2 1 3 1 1 1. 6 Review ordinance( moved lighting to FY 14/ 15) 1 3 3 3 2 2. 4 Add amenities/ increase size of dog parks ( moved to FY 3 3 3 3 1 2. 6 14/ 15) I Pursue Annual Rodeo ( moved to FY 14/ 15) 3 3 3 3 2 2. 8 Review level of financial commitment to dog 3 3 3 3 2 2. 8 licensing/canvassing efforts ( moved to FY 14/ 15) Yucaipa Blvd. 2nd to 5th - sidewalk, landscaping, 1 1 2 1 2 1. 4 lighting improvements ( PBID) Continuation of the Facade Improvement Program 1 1 1 i 1 2 1. 2 Financing Plan) ANNOUNCEMENTS Councilmember Riddell provided additional information pertaining to the " Homes for our Troops" program and stated that the groundbreaking ceremony was very impressive. Councilmember Riddell stated that Cpl. Justin Crabbe will be a welcome addition to our community. Mayor Hoyt stated that Cpl. Justin Crabbe is 25 years old and that the incident that caused his injuries happened 3 years ago. Mayor Hoyt stated that she was informed that the homes are Page 6 of7
equipped with over 200 different amenities and features specifically designed for people who are wheelchair-bound. Councilmember Duncan stated that he attended the groundbreaking ceremony and commented that the event was impressive with more than 200 people in attendance. City Manager Casey stated that the " Homes for our Troops" program utilizes professional contractors to build homes; however, fundraising and volunteer opportunities are available to help the organization. City Attorney Snow announced the Closed Session items. CLOSED SES ION Liability Claim [ Gov' t Code 54956. 9] 1 item Liability Claim No. 2014-03, Benjamin Salazar Conference with Real Property Negotiator [ Govt. Code 54956. 8] Property: Portions of APN No( s). 0303-181- 19, 0303-191- 04, 0303-181- 13, 0303-191- 01, - City Negotiator: Ray Casey, City Manager - Negotiating Parties: San Bernardino County Flood Control District, Inland Leaders Charter School and Competitive Edge Charter School - Under Negotiation: Price and Terms of Payments City Manager Casey reported that City Council rejected Liability Claim Numbers 2014-03. ADJOURNMENT The meeting adjourned in honor and memory of Laurie Odium. The next regularly scheduled meeting will be March 24, 2014 at 6: 00 PM. TEST: l DENISE HOYT, MAYOR y JENNIFERCKLAND CITY CLE Page 7 of 7