TENDER RULES 1. PURPOSE AND DURATION OF CONTRACT The contract has as its object the supply of a high-speed modular digitizing system of 890 analog signals, as specified in Annex I Technical Specification document. The purchase procedure is done through an open process aiming at the economically most advantageous bid on the basis of identified best quality vs. price evaluation, according to Art. 95, paragraph 2, of Legislative Decree no. 50/2016. 1.1 Base price of the tender The total amount available as base price of the tender is 250,000 (two hundred fifty thousand) excluding VAT. 1.2 Professional figures The Competition Manager for the present tender procedure is Dr. Paolo Valente, Tel: 06.49914409, e-mail: paolo.valente@roma1.infn.it, PEC: Roma@pec.infn.it 2. CONDITIONS OF PARTICIPATION 2.1 Subjects allowed Participation to this tender procedure is regulated by art. 45 of Legislative Decree no. 50/2016. Economic operators should not be in the situations specified in Article 80, paragraphs 1, 2, 4 and 5 of Legislative Decree no. 50/2016 and must meet the general requirements of professional competence in art. 83, paragraph 3 of Legislative Decree no. 50/2016. Technical capability requirement: having supplied at least three similar systems, each for a total of not less than 32 channels, in the last three years. It is forbidden for competitors to take part in this procedure on an individual basis and at the same time in the form associated or to participate in more than one RTI or consortium will be excluded from the company of the same race and RTI or consortia to which the company participates.
For Enterprise networks referred to in Article 45, paragraph 2, letter f) Legislative Decree no. 50/2016 and subsequent amendments, it shall be subject to art. 48 of Legislative Decree no. 50/2016 as compatible. 2.2 Provisions for RTI / Consortia According to art. 48, paragraph 8 of Legislative Decree no. 50/2016, it is allowed to submit bids even in the case of groupings of competitors or Consortia of Bidders not yet established. In this case the bid must be signed by all the companies that make up the grouping or the consortium and contain a commitment that, if awarded, the same companies will give a special collective mandate with representation to one of them, to be indicated in the bid and qualified as an agent, which will sign the contract in the name and on their own and principals. The guarantee referred to in Article. 93 of Legislative Decree no. 50/2016 will have to be registered to all companies wishing to participate in the group or to the consortium and signed by all the companies that will be part of the temporary joint venture / consortium. In the case of RTI have made, copy of the founding document must be inserted in the envelope "Administrative Documentation" and all other documents, including the financial offer must be signed only by the Mandatory. In accordance with art. 48, paragraph 4 of Legislative Decree no. 50/2016, the offer shall be specified the parts of the supply to be carried out by individual traders gathered or consortium. 2.3 Avvalimento 2.4 Subcontracting Subcontracting is not allowed. 3. INFORMATION AND CLARIFICATIONS Requests for clarification on the content of the notice of this Tender Rules, the Technical Specifications and other Contract documents may be obtained from the Competition Manager, using the specified contacts with the following wording: "Atto GE 11195/2016 Segnalazione e richiesta di chiarimenti" Requests for clarification must be received no later than 15 days from publication of the notice in the Official Gazette of the Italian Republic. The answers to the questions will be published on www.ac.infn.it site - the "tender and the tender results", in the section corresponding to this case within 5 days of the date above. 4. OFFER 4.1 Submission of the offer Each competitor must send a sealed envelope, which should be marked on the outside, under penalty of exclusion, the indication of the sender and the following wording: ATTO GE 11195/2016 OFFERTA PER Sistema modulare di digitalizzazione ad alta velocità di 890 segnali analogici
The package must also bear on the external part, the PEC address (postal or e- mail address for not Italian operators) and current address for communications. The package must be sent to the following address: INFN - Sezione di Roma, Piazzale Aldo Moro, 2 - I-00185 Roma (Italy) by the final deadline set by the notice. The sending of the envelope containing the offer is at the sole risk of the sender. This package must be sent, under penalty of exclusion, by registered postal service or by delivery agent or authorized courier, not later than the date and time indicated in the notice. It will attest to the Protocol that will be affixed by the INFN. 4.2 Contents of offer The package must contain in its interior the envelopes indicated below, in turn sealed and bearing the header of the sender, and in particular: an envelope containing the administrative documentation and named "Documentazione amministrativa"; an envelope containing the technical offer and called "Offerta Tecnica"; an envelope containing the bid and called " Offerta Economica". The templates published on www.ac.infn.it site - "bandi ed esiti di gara", in the section dedicated to this procedure can be used. 4.3 Information for the contents of the three envelopes included on offer 4.3.1 Envelope Documentazione Amministrativa The first envelope must be marked "Busta DOCUMENTAZIONE AMMINISTRATIVA" and it must contain, under penalty of exclusion, the following items: 1. application for participation in the tender dated and signed by the legal representative of the economic operator (with authenticated photocopy of a identification document of the legal representative) or by a person with the signatory powers, supported by a certified copy of the conferment of such powers. The application must contain the substitute declaration, made under Presidential Decree 445/2000, the personal data of the subscriber, we are not in one of the situations referred to in Article. 80, paragraphs 1, 2, 4 and 5 of Legislative Decree no. 50/2016, of owning the requirement of professional competence referred to in Article. 83, paragraph 3 of Legislative Decree no. 50/2016, to meet the requirements of technical capacity referred to in point III.1.3 of the contract notice, not to be in the impeding conditions for participating to the competition in art. 53, paragraph 16 ter of Legislative Decree. N. 165/2001, regarding the appointment of assignments or employment contracts to former INFN employees. In the case of RTI, the following is stated: in the case of RTI and established Consortia must state the companies participating in the group and the statement must be attached to the memorandum RTI; in the case of RTI and to be established ordinary consortia must state the companies participating in the Grouping and the commitment it must be stated that, if awarded, companies will give collective mandate with representation to the company identified during the bidding as agent;
2. deposit in support of the offer pursuant to Art. 93 of Legislative Decree no. 50/2016 and subsequent amendments, for an amount equal to 2% of the amount based on race. This guarantee is limited in all cases provided for by art. 93, paragraph 7 of Legislative Decree no. 50/2016; in which case it must be accompanied by a signed copy of the certification by the legal representative and accompanied by a copy of the same ID, the certificate provided for therein. The guarantee must expressly provide for the waiver of the benefit of prior enforcement of the principal debtor, the renunciation of the exception provided for in Article 1957, paragraph 2, of the Civil Code, as well as the operation of the guarantee within fifteen days, a written request the contracting authority; 3. the commitment of a guarantor pursuant to Art. 93, paragraph 8, of Legislative Decree no. 50/2016 to issue the ultimate guarantee for the execution of the contract. The commitment can be contained in the security referred to in the preceding paragraph; 4. The present tender documents, the Technical Specification, signed by the legal representative of the economic operator as a sign of acceptance of the content; 5. in case the offer is submitted by RTI have made, copy of the founding document; 6. Receipt of payment of 20 ANAC contribution. In the case of RTI formed or forming the deposit is unique and the payment will be made by the company as a qualified agent; in the case of consortia, by the firm qualified as leader; 7. Any request for pooling, in accordance with art. 89 of Legislative Decree no. 50/2016 and related contract in original or copy; 8. Pass OE, provided by AVCPass system, applications to this procedure. The lack of PassOE does not allow the contracting authority to proceed with the verification of documentation proving the possession of the requirements for participation in the tender and may result, therefore, the exclusion of the participant. 4.3.2 Envelope Offerta tecnica The second envelope must bear the words "Busta OFFERTA TECNICA" and shall contain the technical report as indicated in the Technical Specifications. All the documents making up the technical offer must be signed by the legal representative or by a person with the signatory powers, supported by a certified copy of the conferment of such powers and shall include every element useful to clarify the quality, methodological and technical service, parameters that will be subject to evaluation by the Selection Committee. 4.3.3 Envelope Offerta Economica The third envelope must be marked "Busta OFFERTA ECONOMICA" and must contain: The financial offer in stamp (stamp 16.00) stating, in figures and letters, the price offered for the supply, VAT excluded and the consequent overall reduction to the second decimal place. The financial offer must be, under penalty of exclusion, dated and signed by the legal representative of the company or by a person with the signatory powers, supported by a certified copy of the assignment of such powers; in the case of RTI and made ordinary consortia, by the legal representative of the company agent; in the case of RTI and Consortia to be yet established, by each legal representative of the components business grouping.
4.4 General rules for the offer It is not allowed to put forward more offers, alternative to each other, nor conditional offers, subject to a reserve or expressed in an undetermined manner. In the event of a discrepancy between the price quoted in figures and that shown in letters, it is considered valid the one expressed in letters. The bid submission does not commit the INFN to pay expenses related to the preparation and submission of the offer. INFN is also free not to make the awarding of the competition without that participating companies can move or make claims of any kind. The offer made by the company shall be valid for a period not less than 180 days. 5. AWARD 5.1 Award criterion The award of the tender will be based on the criterion of the economically most advantageous as stated by art. 95, paragraph 2, of Legislative Decree no. 50/2016. The Selection Committee, established following art. 77 of Legislative Decree no. 50/2016 will evaluate the offers by assigning up to 100 points, of which up to 60 on the basis of the technical evaluation and 40 for the economic evaluation. The scoring will be performed using the aggregation-compensator method according to the following formula (1): (1) ( ) = W h V( a) h C a where C(a) n Wh n (1) h=1 evaluation index of offer a, number of the requirements h maximum score for requirement h V(a)h coefficient of offer a for the requirement h : between 0 and 1. The maximum scores Wh will be assigned according to the following table: a) Qualitative criteria 15 points b) Quantitative criteria 45 points c) Price 40 points For the qualitative item the following criterion will be evaluated, with the relative maximum score: a.1) Availability of support and update service for the software e firmware 15 points
The coefficient V(a)h for the item a) will be the average of the single coefficients, between 0 and 1, given by each Selection Committe member according to the following scale: COEFFICIENT V(a)h LEVEL OF FULLFILLMENT 0,0 V(a)h < 0,2 Absent or scarce 0,2 V(a)h < 0,4 Limited 0,4 V(a)h < 0,6 Sufficient 0,6 V(a)h < 0,8 Good 0,8 V(a)h 1,0 Excellent For the evaluation of quantitative items of point b) the following criteria will be used, with relative maximum scores: b.1) Number of channels integrated in one single unit of the modular system: the larger the integration factor, the smaller the number of units required to build the system with the relative control and supply sub-units, and thus the better the simplicity and reliability of the system. b.2) Number of effective bits exceeding the minimum requirement of 10 effective bits b.3) Number of samples exceeding the minimum requirement of 1000 samples b.4) Number of month of warranty exceeding the minimum requirement of 1 year 10 points 10 points 15 points 10 points For the evaluation of quantitative items of point b) the following formula will be used: V(a)h = Ra / Rmax meaning that the best offer will obtain the maximum score, while the others will get proportionally lower scores. and where: Ra is the value of the parameter for the offer a, is the value of the parameter for the best offer. Rmax V ( a) For the evaluation of the point c) the following formulae will be used: R a h = X (2a) Rsoglia ( ) X + ( 1,00 X) V a h where: Ra Rmax Rsoglia R a R soglia = (2b) R R max soglia is the reduction of the offer a, is the reduction of the best offer, is the average of the reductions of all participants to the tender, per Ra Rsoglia per Ra > Rsoglia
X 0,90. The final score assigned to each bid will be given by the sum of the scores for each evaluation criterion, according to formula (1). 5.2 AWARD PROCEDURE INFN will appoint a Selection Committee responsible for carrying out the procedures described in this Tender Rules, according to art. 77 of Legislative Decree no. 50/2016. The day, hour and place of the draw of the Selection Committee members will be posted on the site www.ac.infn.it - "bandi ed esiti di gara", in the section corresponding to this proceudure. The Commission will meet in public session in the first place, day and time indicated on the same site for the opening of the envelope "DOCUMENTAZIONE AMMINISTRATIVA " at the offices of INFN. It will be admitted to public session 1 (one) representative for each of the economic operators invited to tender or a delegate person. The Committee will proceed to the opening of the "Busta Documentazione Amministrativa" and the verification of documents in it. Any missing element of the application can be supplied through the procedure of soccorso istruttorio, to the extent and in the manner foreseen by art. 83, paragraph 9 of Legislative Decree no. 50/2016. In particular, the lack or incompleteness of any essential element will give place to the financial penalty foreseen by the contract notice. In this case, the contracting authority assigns to the competitor a period of up to ten days, for supplementing or regularizing the necessary declarations, together with the document proving the payment the penalty. The penalty is due only in case of regularization. In cases of procedural irregularities, namely the lack or incompleteness of not essential statements, the contracting authority it still requires regularization with the procedure described to in the previous period, but without charging any penalty. In case of expiration of the term of regularization, the competitor will be excluded from the tender. For the purposes of Article. 83, paragraph 9 of Legislative Decree no. 50/2016 are considered essential (and therefore subject to the soccorso istruttorio with fee payment): absence of the provisional guarantee; wrong amount of the provisional guarantee; lack of ISO 9001 or other reduction documents foreseen by art. 93, paragraph 7 of Legislative Decree no. 50/2016; lack of commitment guarantor to release the final guarantee for the execution of the contract; in the absence of the guarantee provisions of art. 93, paragraphs 4 and 5 of Legislative Decree no. 50/2016; in case of RTI and ordinary Consortiums: indication of a lack of parts supply to be carried out by individual traders gathered or associates, unless resulting from the application form; in case of RTI to be established: lack commitment that if awarded the components businesses RTI confer special collective mandate with representation to one of them; Lack indication enterprise qualified as lead member; Failure header warranty to all components companies constituting the RTI and failure to sign the guarantee on the part of all components companies constituting the RTI;
in case of RTI already established: lack of constitutive document the RTI; failure to create the PassOE; absence of a pooling agreement (if required pooling) Once the assessment of the contents of the envelope Documentazione Amministrativa is completed, the list of competitors admitted and excluded, will be be published on the site www.ac.infn.it- bandi ed esiti di gara, in the section corresponding to this procedure. This communication is valid in accordance with art. 29, paragraph 1 of Legislative Decree no. 50/2016. The envelopes containing the technical offer and economic offer of each competitior, signed by the President of the Selection Committee, will remain sealed and kept for the later stages of the procedure. The Committee will hold an open session in the day and time that will be communicated via the website www.ac.infn.it- bandi ed esiti di gara, in the section corresponding to this procedure, and will open the envelope "OFFERTA TECNICA" containing the technical offers of admitted competitors. The evaluation of the offers will continue in closed session, during which the members of the Selection Committee will assign scores, by applying the criteria and formulas given in the notice. In public session, in the day and time that will be communicated via the website www.ac.infn.it- bandi ed esiti di gara, in the section corresponding to this procedure, the President of the Commission will communicate the scores awarded to the technical bids and will proceed to 'opening of the envelope "OFFERTA ECONOMICA", and read out to the present representatives of the companies the price reduction expressed in letters offered by each of the competitors. The public session will then be closed. In case of a tie between two or more bids, the successful bidder will be the one with the highest score in the technical offer. In case of absolute equality, the successful bidder will be designated by a public draw. In closed session, the Commitee will proceed to the possible identification of abnormally low bids, according to art. 97, paragraph 3 of Legislative Decree no. 50/2016. The outcome will be communicated through the site www.ac.infn.it- bandi ed esiti di gara, in the section corresponding to this procedure. The RUP, following the outcome of the evaluation process, given the provisional ranking prepared by the Committee, will ask, according to art. 86, paragraphs 4 and 5 of Legislative Decree no. 50/2016, to the first and second bidder in the ranking, to submit, within 10 days of the request, by loading them on the National Data Bank of Public Contracts through AVCPass system, if not already present, the additional documents as proof of technical and professional capacity requirements. The documents for the requirement of point III.1.3 of the call are contained in Article. 86 co. 5 and Annex XVII of the Legislative Decree no. 507 / 016. INFN can assign the tender even in the presence of only one valid offer. 5.3 Aggiudicazione definitiva The final assignment of the tender will be granted by the management of INFN and will commit INFN only after the approval. The company is committed immediately since the awarding of the tender. All partecipants to the tender will receive a written communication of the final assignment. The contract will be signed
not before 35 days since the communication and not after 60 days since the final assignment. 6. Contractual conditions