BOARD OF TRUSTEES MEETING The University of North Carolina at Chapel Hill The Board of Trustees met in regular session in the Faculty Lounge of the Morehead Building on January 27, 2000 at 2:00 p.m. Chairman Cates presided. Due to inclement weather, some of the members were connected by telephone. The Finance and Business Committee, Development Committee, and Academic Affairs and Personnel Committee all met as a Committee of the Whole. ROLL CALL Assistant Secretary Brenda Kirby called the roll and the following members were present: Anne W. Cates, Chairman William J. Armfield, IV Timothy B. Burnett Nicholas P. Heinke James E. S. Hynes Dr. Charles A. Sanders Richard Y. Stevens Richard T. Williams The following members were present by telephone: Dr. William R. Jordan, Vice Chairman David E. Pardue, Jr., Secretary Walter R. Davis Jean Almand Kitchin The following member was absent: Cressie H. Thigpen, Jr. INVOCATION Chairman Cates gave the invocation. FINANCE AND BUSINESS COMMITTEE Approval of Student Fees for 2000-2001 Dr. John P. Evans, Interim Vice Chancellor for Finance and Administration, presented the student fees for 2000-2001. There was discussion regarding increasing Application Fees in the future. Dr. Evans will discuss this with Provost Richardson. Mr. Armfield stated that a strategic plan to review these fees regarding increases should be considered in the future. Mr. Pardue moved approval of the student fees for 2000-2001. Mr. Armfield (ATTACHMENT A)
Approval of a Site for a Facility for Women's Softball Mr. Pardue moved approval of an area of the old Chapel Hill Country Club Golf Course due south of the UNC General Administration Building as the site for a facility for women's softball. Mr. Williams (ATTACHMENT B) Approval of a Lease of Ten Acres to The Educational Foundation, Inc. for Construction of a Facility for Women's Softball Mr. Pardue moved approval to lease to The Educational Foundation, Inc. for $1.00, and other good and valuable consideration, ten (10) acres of land for the purpose of constructing a new facility for women's softball. Mr. Burnett (ATTACHMENT C) Approval of Change in Use of the Max Halperin Scholarship Fund Mr. Armfield moved approval of a Resolution to award the Max Halperin Scholarship on an annual basis. Mr. Stevens (ATTACHMENT D) Acquisition by Lease of Space for LEARN NC Mr. Pardue moved approval to acquire by lease approximately 3,095 square feet of office space at 207 Wilson Street, Chapel Hill, North Carolina, from Madison Partners Limited for LEARN NC. The lease term is one three-year period commencing February 1, 2000, or as soon thereafter as possible at an initial annual rent not to exceed $49,162 or $15.88 per square foot, including utilities and janitorial services. Beginning in the third year of the lease, the annual rent will increase to $50,637 or $16.30 per square foot. There is one oneyear renewal option. The annual rent during the renewal period will increase to $52,156 or $16.85 per square foot. Mr. Hynes seconded the motion and it carried. (ATTACHMENT E) CAMPUS MASTER PLAN PRESENTATION A presentation on the Campus Master Plan was scheduled on January 26; due to inclement weather conditions it was cancelled. The presentation will be rescheduled on May 24. REVISIONS TO EMPLOYMENT POLICIES FOR INSTRUCTIONAL AND RESEARCH EPA NON FACULTY EMPLOYEES Mr. Burnett moved approval to adopt the revisions to the Employment Policies. Mr. Heinke (ATTACHMENT F) 2
MOTION TO CONVENE IN CLOSED SESSION On motion of Mr. Armfield, seconded by Mr. Heinke, the Board voted to convene in closed session pursuant to North Carolina General Statutes Section 143-318.11 (a) (1) (to prevent the disclosure of privileged information under Section 126-22 and the following) and pursuant to Section 143-318.11 (a) (2) (3) to consult with our attorney, and also pursuant to Section 143-318.11 (a) (6). CLOSED SESSION DEVELOPMENT COMMITTEE Report of the Honorary Degrees & Special Awards Committee Five nominees were presented for Distinguished Alumna/Alumnus Awards to be presented at the University Day Convocation on October 12, 2000. Dr. Sanders moved approval of the five nominees. Mr. Burnett seconded the motion and it carried. [A copy of the Report of the Honorary Degrees & Special Awards Committee is filed in the Office of the Assistant Secretary.] Honorary Degree Nominee Dr. Sanders moved approval of the forwarding of a Board of Trustees nominee for an Honorary Doctorate Degree to be presented at the 2001 May Commencement. Mr. Armfield Report of the Naming Committee Mr. Kupec presented the Report of the Naming Committee. [A copy of the Report of the Naming Committee is filed in the Office of the Assistant Secretary.] Mr. Armfield moved approval of the naming recommendation. Mr. Stevens ACADEMIC AFFAIRS AND PERSONNEL COMMITTEE Dr. Sanders, chairman of the Academic Affairs and Personnel Committee, presented the personnel changes for information only and not requiring action by the Board. (ATTACHMENT G) Dr. Sanders moved approval to authorize the Chancellor to forward to the President and the Board of Governors the personnel report and recommendations presented for consultation. Mr. Heinke seconded the motion and it carried. (ATTACHMENT H) 3
Dr. Sanders presented the personnel changes in Academic Affairs and Health Affairs and the Recommendations for Exceptions to Employment Policies Annual Leave Provisions, which are subject to final action in open session. DEEP CLOSED SESSION Chairman Cates excused everyone except the members of the Board, Assistant Secretary Brenda Kirby, and Ms. Susan Ehringhaus. Ms. Ehringhaus advised the Board regarding a legal matter. Ms. Ehringhaus was then excused from the deep closed session. RESUMPTION OF OPEN SESSION Chairman Cates requested a motion to reconvene in open session. Mr. Armfield moved that the Board reconvene in open session. Mr. Burnett OPEN SESSION ACADEMIC AFFAIRS AND PERSONNEL COMMITTEE Dr. Sanders, chairman of the Academic Affairs and Personnel Committee, requested a motion to approve the following: Personnel Changes in Academic Affairs (ATTACHMENT I) Personnel Changes in Health Affairs (ATTACHMENT J) Recommendations for Exceptions to (ATTACHMENT K) Employment Policies Annual Leave Provisions Ratification of Mail Ballot dated (ATTACHMENT L) December 9, 1999 Mr. Armfield moved approval of these items. Mr. Burnett seconded the motion and it carried. Dr. Sanders read the following statement: The appendices containing the personnel matters voted on in open session have been distributed to the press. * * * * * * * * * * * * * * * * * * * * Following a brief recess, the members of the Chancellor Search Committee joined the Board of Trustees for a joint meeting. MOTION TO CONVENE IN CLOSED SESSION On motion of Mr. Armfield, seconded by Mr. Heinke, the Board voted to convene in closed session pursuant to North Carolina General Statutes Section 143-318.11 (a) (1) (to prevent the disclosure of privileged information under Section 126-22 and the following) and pursuant to Section 143-318.11 (a) (6). 4
CLOSED SESSION JOINT MEETING WITH CHANCELLOR SEARCH COMMITTEE Personnel Mr. Stevens made a motion, seconded by Mr. Heinke, that the Search Committee recommend to the Full Board the candidate discussed today as a candidate for the position of Chancellor of The University of North Carolina at Chapel Hill. The motion carried. RESUMPTION OF OPEN SESSION Mr. Burnett moved that the Board reconvene in open session. Mr. Heinke ADJOURNMENT There being no further business, Chairman Cates adjourned the meeting at 6:45 p.m. Brenda Kirby, Assistant Secretary 5