REPUBLIC OF SERBIA MINISTRY OF EDUCATION AND SCIENCE Delegate Handbook Meeting of CEI Ministers of Science and Technology Trieste, Italy 19 October 2011
CONTENT 1. Participation 3 2. Draft Programme 4 3. General Information... 6 4. Map of Trieste.... 8 5. Accreditation Form.... 9 6. Accommodation Form....10 2
1. PARTICIPATION CEI MEMBER STATES 1. Albania 2. Austria 3. Belarus 4. Bosnia and Herzegovina 5. Bulgaria 6. Croatia 7. Czech Republic 8. Hungary 9. Italy 10. Macedonia 11. Moldova 12. Montenegro 13. Poland 14. Romania 15. Serbia 16. Slovakia 17. Slovenia 18. Ukraine SPECIAL GUEST 1. European Commission (EC) CEI SCIENCE AND TECHNOLOGY NETWORK 1. International Centre for Genetic Engineering and Biotechnology (ICGEB) 2. International Centre for Science and High Technology of UNIDO (ICS-UNIDO) 3. International Centre for Theoretical Physics ABDUS SALAM (ICT P) 4. International School for Advanced Studies (SISSA) 5. Synchrotron Light Laboratory ELETTRA 6. Consortium Area Science Park 7. Cluster in Biomedicine (CBM) 3
2. DRAFT PROGRAMME 18 OCTOBER Arrival and Accommodation of delegations in Trieste 18:30 Meeting in front of Grand Hotel Duchi d Aosta and Transfer to Magazzino 26, Porto Vecchio - Old Harbour, Trieste 19.00 20.00 Visit of Free Port of Art - First CEI Trieste Exhibition of Contemporary Visual Art, in the framework of the Biennale 2011. Lo stato dell arte. Friuli Venezia Giulia, with the participation of contemporary artists from all CEI Member States Venue: Magazzino 26, Porto Vecchio - Old Harbour, Trieste 20:00 Welcome Reception Venue: Magazzino 26, Porto Vecchio - Old Harbour, Trieste 19 OCTOBER 09.00 Meeting in front of Grand Hotel Duchi d Aosta and Transfer to Synchrotron Light Laboratory Elettra 09.30 11.30 First Session Venue: Synchrotron Light Laboratory Elettra, Basovizza, Trieste 11.30 11.45 Coffee Break Keynote Interventions Mr. Zarko Obradovic, Minister of Education and Science of Serbia: Inaugural Address Amb. Gerhard Pfanzelter, CEI Secretary General: CEI Role in Regional Cooperation in Science and Technology Ms. Máire Geoghegan-Quinn, European Commissioner for Research, Innovation and Science (to be confirmed): How the European Commission can contribute to Regional Cooperation in Science and Technology among CEI Member States Ms. Mariastella Gelmini, Minister of Education, University and Research of Italy (to be confirmed): Italian Vision on Science and Technology Cooperation with CEI Member States at Elettra and Fermi Labs and with other Centres of Excellence of the Trieste System Mr. Eugen Jurzyca, Minister of Education, Science, Research and Sport of the Slovak Republic (to be confirmed): Cooperation with Fermi and Elettra a great challenge for the Danube Strategy in Science and Technology Prof. Carlo Rizzuto, President of Synchrotron Light Laboratory Elettra and the Free Electron Laser Laboratory Fermi : Trieste Synchrotron and Free-Electron Laser Labs, two European Class Facilities open to the Scientific Communities of CEI Member States Discussion and Interventions by all participants 11.45-13.15 Guided Visit to Elettra and Fermi facilities in small groups 13.15-14.15 Buffet Lunch Venue: Synchrotron Light Laboratory Elettra, Basovizza, Trieste 14.15-15.30 Transfer and Visit of International Centre for Genetic Engineering and Biotechnology (ICGEB) 15.30 Transfer to CEI Headquarters 4
15.30-16.00 Coffee 16.00-18.00 Second Session Venue: CEI Headquarters, Via Genova 9, Trieste Keynote Interventions Mr. Zarko Obradovic, Minister of Education and Science of Serbia: Proposal for Regional Cooperation to meet the Challenge Represented by Elettra and Fermi Labs with EU support Mr. Giorgio Rosso Cicogna, CEI Alternate Secretary General: Next Generation Biofuels as a Priority Option for any Strategy on Eco-friendly Renewable Energy Mr. Viktor Nedovic, Coordinator for International Affairs, Ministry of Education and Science of Serbia: The Proposal for an integrated/multidisciplinary CEI Project of Research & Development on Next Generation Biofuels (NGB) Brainstorming Discussion on Elettra and Fermi and on NGB regional project 18.00 18.30 Conclusions and Recommendations 20.00 Buffet Dinner Venue: Harry s Grill, Piazza dell'unità d'italia 2, Trieste 20 OCTOBER Departure of delegations from Trieste 5
3. GENERAL INFORMATION VENUE The Meeting of CEI Ministers of Science and Technology will take place in the Synchrotron Light Laboratory Elettra, situated in Basovizza near Trieste, and in the CEI Headquarters in Via Genova 9, Trieste. DELEGATIONS The format of the official delegations is Head of Delegation + 2 Members of Delegation. ACCREDITATIONS Delegations are kindly requested to fill in the Accreditation Form annexed here-to and return it at the latest by 7 October 2011, to: Ministry of Education and Science of the Republic of Serbia: Ms. Svetlana Bogdanovic E-mail: svetlana.bogdanovic@nauka.gov.rs Tel.: +381 11 36 31 781 Fax: +381 11 36 16 591 CEI Secretariat: Ms. Francesca Taliani E-mail: cei-es@cei-es.org Tel.: +39 040 7786 777/722 Fax: +39 040 360 640 Please note that a separate Accreditation Form for each member of delegation shall be submitted. Any additional information about the organizational issues can be obtained from the contacts above. ARRIVAL AND DEPARTURE Arrival of the delegations is expected both at Trieste and Ljubljana Airports. Delegations are kindly invited to provide all the necessary information about their arrival and departure in the Accreditation Form. TRANSFER The transfer from the Airports to Trieste (and back) will be organised by the host. Delegations are kindly invited to provide their needs with regard to the transfer in the Accreditation Form. ACCOMODATION The delegations will be accommodated in Grand Hotel Duchi d Aosta****, Piazza dell'unità d'italia 2, Trieste. The costs incurred for the accommodation of the Heads of Delegation for 2 nights (18 and 19 October 2011) shall be borne by the host. 6
The accommodation costs of the members of delegation shall be borne by the participants themselves. The room rate in Grand Hotel Duchi d Aosta is 140 EUR per night (breakfast and tax included), while in its depandance Hotel Vis A Vis, just across the road (Piazza dello Squero Vecchio 1, Trieste - reception and breakfast room in Grand Hotel Duchi d'aosta) the room rate is 120 EUR per night (breakfast and tax included). The host will make a preliminary hotel reservation on the first in, first served basis. Delegations are kindly requested to fill in the Accommodation Form annexed here-to and return it to the contacts provided in the form at the latest by 7 October 2011. LOCAL TRANSPORTATION The local transportation will be provided by the host. CONFERENCE PASSES (BADGES) The host will provide conference passes (badges) for all the participants. The pass will grant each participant an access to the venues. MEALS Breakfast is served in the hotel separately. The room rates are per bed and breakfast arrangement. The CEI Secretariat will host a Welcome Cocktail on 18 October and a Buffet Dinner on 19 October for all members of delegation. The Synchrotron Light Laboratory Elettra will host a Buffet Lunch on 19 October. Meals will be provided according to the delegations format, i.e. 1+2. LANGUAGE The working language of the Meeting will be English. No interpretation will be provided. INTERVENTIONS It is expected that the length of each intervention is 5 minutes. VISA REQUIREMENTS Members of the delegation coming from the countries for which visa for Italy is required, should acquire the visas prior to entry at the diplomatic representations of Italy in their countries. 7
4. MAP OF TRIESTE 4 1 3 2 1. CEI Headquarters 2. Grand Hotel Duchi d Aosta and Harry s Grill 3. Hotel Vis A Vis 4. Railway Station/Bus Station 8
ACCREDIATION FORM Deadline for sending this form is 7 October 2011 Personal Data: Country/Organisation Name and Surname Position: Phone: Fax: E-mail: Accompanying person (s): Name: Surname: Arrival: Trieste Airport Date: Other Means of Transport Time: Ljubljana Airport Flight Number/Company: By: From: To: Departure: Trieste Airport Date: Other Means of Transport Time: Ljubljana Airport Flight Number/Company: By: To: From Transfer: Transfer arranged by the host: Yes No Airport Hotel Hotel Airport Participation in social events: Visit of the Free Port of Art Exhibition on 18 October 2011 Welcome Cocktail on 18 October 2011 Buffet Lunch on 19 October 2011 Buffer Dinner on 19 October 2011 Return this Form to: Ms. Svetlana Bogdanovic, E-mail: svetlana.bogdanovic@nauka.gov.rs, Tel.: + 381 11 36 31 781, Fax: + 381 11 36 16 591 with a copy to: Ms. Francesca Taliani, E-mail: cei-es@cei-es.org, Tel.: +39 040 7786 777/722, Fax: +39 040 360 640 9
ACCOMMODATION FORM Deadline for sending this form is 7 October 2011 Personal Data: Country/Organisation Name and Surname Position: Phone: Fax: E-mail: Accompanying person (s): Name: Surname: Hotel: Grand Hotel Duchi d Aosta Hotel Vis A Vis 140 EUR 120 EUR Breakfast and tax is included in the price. Please note that the host will make a preliminary hotel reservation on the first in, first served basis. Arrival: Date of arrival: Departure: Date of Departure: Time: Time: Method Of Payment: Cash Credit Card Amex Diners Master Visa Other Return this Form to: Ms. Francesca Taliani, E-mail: cei-es@cei-es.org, Tel.: +39 040 7786 777/722, Fax: +39 040 360 640 10