ONSLOW COUNTY BOARD OF COMMISSIONERS MEETING January 5, 2015 Jacksonville City Hall, Council Chambers 815 New Bridge Street, Jacksonville, NC 7:00 PM REGULAR MEETING CALL TO ORDER - Chairman Barbara Ikner PRAYER FOLLOWED BY A MOMENT OF SILENCE PLEDGE OF ALLEGIANCE Mr. David B. Cotton, Deputy County Manager, will lead the audience and the Board in the Pledge of Allegiance. ACKNOWLEDGMENT OF ELECTED OFFICIALS PRESENT CHAIRMAN S REMARKS We ask that all in attendance please set your cell phones to silent or vibrate mode. The Board offers the public two opportunities to speak during the meeting. Comments during the first public comment period should be limited to three minutes each and must be directly issue-oriented with the agenda items for this meeting. The second public comment period is at the end of the meeting and may be on any issue upon which the Board of Commissioners has control. During the second public comment period citizens can address the Board for up to five minutes each. Citizen speakers will be acknowledged in the order in which they signed up to speak and will address all comments to the Board as a whole and not one individual commissioner. Speakers will address the Board from the speaker s podium at the front left of the room and will begin their remarks by stating their name and address. Discussions between Speakers and members of the audience will not be allowed. Public comment is not intended to require the Board to answer any impromptu questions. Speakers are expected to be civil in their language and presentation. Any comments where the primary purpose is to promote a business or candidacy shall not be allowed. In accordance with the Board's adopted Rules of Procedure, Commissioners shall reserve responses, if any, for the Commissioner comment period on the agenda. ITEM 1 Chairman: ADOPTION OF AGENDA With no other items being considered separately, a motion to adopt the Meeting Agenda is in order. Specific Action Requested: Adopt the Meeting Agenda. 1
ITEM 2 APPROVAL OF ITEMS ON CONSENT AGENDA The Chairman will ask any Board Members with questions or concerns about any agenda item to identify the item, which will be removed from the Consent Agenda and considered separately toward the end of the meeting. If an item is identified, no vote is necessary to move the item for separate consideration. The Chairman will call for a motion to approve the Consent Agenda. CONSENT AGENDA The Consent Agenda includes routine items that may be acted upon in a single vote. Any Commissioner may remove items from the Consent Agenda for separate discussion and consideration later in the agenda. A. Budget Amendment The following budget amendment for Fiscal Year 2014-2015 is requested for the Board of Commissioners approval on January 5, 2015: B43. Specific Action Requested: Respectfully request the approval of Budget Amendment B43. B. Releases, Refunds, and Tax Collector s Report 1. Releases and Refunds for November 2014. i. Releases for Holly Ridge, North Topsail Beach, Richlands, Surf City, and Swansboro. ii. Refunds 2. Tax Collector s Report for November 2014 Specific Action Requested: Respectfully request the approval of the Releases and Refunds, and the Tax Collector s Report for November 2014. C. Family Planning Amendment Additional Funding The primary mission of the Family Planning and Reproductive Health Unit in the Division of Public Health (DPH) is to reduce unintended pregnancies and improve selected health practices among low income families. Each local health department receives funding from the State to provide family planning services to low income individuals. This Agreement Addendum Revision #4 shall increase the TANF Out-of- Wedlock Birth Prevention funds, awarded through the U.S. Administration for Children and Families (ACF), to the Local Health Department for the Service Period December 1, 2014 through May 31, 2015. This Revision #4 also increases funding for this Activity as a result of additional Title X funds awarded through the U.S. Office of Population Affairs (OPA). Additional performance-based amounts are being awarded to some local health departments based on increases in the number of family planning clients they 2
have seen in recent years. TANF Out-of-Wedlock Birth Prevention Funds are to be used to support activities during the Service Period January 1, 2014 through May 31, 2015. The additional funds allocated from Title X funding do not require a change in the Scope of Work or deliverables. The Local Health Department is already providing deliverables that exceed the additional funding allocation. Specific Action Requested: Respectfully request approval of additional funds for Family Planning in the amount of $20,976. ITEM 3 ITEM 4 PUBLIC COMMENT Citizens have an opportunity to address the Board for no more than three minutes per speaker on topics which concern the agenda items of this meeting. GENERAL ITEMS A. Resolution 15-001 To change the location of the Regular Meetings of the Onslow County Board of Commissioners to the Commissioners Chambers at the Onslow County Government Center Ms. Lesley Moxley, County Attorney, will read the resolution. Specific Action Requested: Respectfully consider adoption of Resolution 15-001 to change the location of the Regular Meetings of the Onslow County Board of Commissioners. B. Health & Wellness Center Services Expansion As part of the Fiscal Year 2011-2012 Budget Process, the Health & Wellness Center was approved for implementation by the Commissioners. Since that time, the utilization of services has increased exponentially. Therefore, we are requesting to amend the Professional Services Agreement with QuickER Care Clinics. The amendment would allow for an additional twenty (20) hours per week, which would increase the appointment availability by fifty (50%) percent. Mr. David Cotton, Deputy County Manager, will be available to answer any questions the Board may have. Specific Action Requested: Respectfully request that the Board of Commissioners approve the amendments to the Health & Wellness Center Professional Services Agreement with QuickER Care Clinics. 3
C. Albert J. Ellis Airport NCDOT FY15 Grant Acceptance On November 21, 2014, Albert J Ellis Airport received notice that NC DOT funds had been allocated to the airport for State Fiscal Year 2015 in the amount of $300,000. These funds were allocated for use during construction of the General Aviation Terminal Area Apron. The action before the Board of Commissioners is to accept the grant and sign the acceptance on behalf of the county. Mr. Chris White, Airport Director, will be available to answer any questions the Board may have. Specific Action Requested: The airport respectfully requests that the Board of Commissioners accept the NCDOT grant in the amount of $300,000 and authorize the Chairman sign the acceptance on behalf of the County. D. Albert J. Ellis Airport NCDOT FY14 Grant Acceptance On March 7, 2014, Albert J Ellis Airport received notice that NC DOT funds had been allocated to the airport for State Fiscal Year 2014 in the amount of $2,000,000. These funds were approved for use for the Terminal Area Redevelopment Program. The Airport will use the funds as follows $343,860 for the replacement Passenger Terminal and $1,656,140 for the replacement GA/Executive Terminal Apron. Matching funds for these projects are derived from Passenger Facility Charges, Contract Facility Charges, Federal Grants, Airport Fund Balance, installment purchase (LOBs) and tenant investments. Mr. Chris White, Airport Director, will be available to answer any questions the Board may have. Specific Action Requested: The airport respectfully requests that the Board of Commissioners accept the NCDOT grant in the amount of $2,000,000 and authorize the Chairman sign any necessary documents on behalf of the county. E. Award of General Aviation Executive Terminal Construction Contract As a part of the ongoing Airport Redevelopment Program it is necessary to relocate the Airport's General Aviation facilities due to the new Passenger Terminal Building. On May 19, 2014, the Board of Commissions approved the design phase and other related professional services for the replacement GA/Executive Terminal/Apron project. The design has been completed and the project was bid. The replacement terminal features approximately 9,000sf of interior space and a 3.1 acre aircraft parking apron. In addition to space for a fixed based operator, flight school and aviation related businesses, the facility features common amenities used by the aviation community. The facility will also 4
foster the growth and development of our region and will serve as an aid to local economic development efforts for decades into the future. This project is funded by federal and state grants funding, Passenger Facility Charges, installment purchase (LOBS series B) funds, tenant contributions and Airport fund balance. 6 bids were received on December 16, 2014, and Clancy & Theys Construction Company was the lowest responsive and responsible bidder. The amount of the construction contract is $4,853,999.22. Mr. Chris White, Airport Director, will be available to answer any questions the Board may have. F. Jail Medical Plan Specific Action Requested: The airport respectfully requests that the Board of Commissioners approve award of the construction contract to Clancy & Theys Construction Company in the amount of $4,853,999.22, for the general aviation/ executive terminal and adopt the amended project ordinance. NCGS 153A-225(a) requires all local government units that operate a jail to have a jail medical plan. The Jail Medical Plan must be reviewed annually and signed by the Local Health Director. Onslow County Sheriff Hans Miller and his staff have worked with the Onslow County Health Department to complete the attached Jail Medical Plan for fiscal year 2015. Sheriff Hans Miller will be available to answer any questions the Board may have. Specific Action Requested: Consider approval of the Jail Medical Plan and authorize the Chairman to sign on behalf of the County. G. Resolution 15-002 Adopting a Policy for Mutual Assistance with other Law Enforcement Agencies in the State of North Carolina The General Assembly has provided authority in GS Sections 160A-288 and 160A-288.2 for mutual cooperation and assistance between and among local and state law enforcement agencies in enforcing the laws of North Carolina. Before a law enforcement agency, including the Office of the Sheriff and municipal police departments may enter into a mutual aid agreement, the governing body of a city or county must adopt a resolution setting out the guidelines for furnishing assistance. The request for assistance must be accompanied by a written request from the head of a covered law enforcement agency and may consist of loaning officers to a requesting agency to work on a temporary basis with officers of the requesting agency (including in an undercover capacity) and lending equipment and supplies. 5
A mutual aid agreement also sets out the responsibilities of the parties as to assumption of liability, pay and workers' compensation. If adopted, the Resolution will provide the legal framework for a mutual aid agreement, drafted by the County Attorney that complies with the requirements of the General Statutes and the stated guidelines of the Board of Commissioners. Sheriff Hans Miller will be available to answer any questions the Board may have. Specific Action Requested: Consider a motion to adopt the Resolution providing for mutual assistance and cooperation with other law enforcement agencies in the State of North Carolina. ITEM 5 APPOINTMENTS A. Filling Vacancy on Board of Commissioners; NCGS Sec. 153A-27 Pursuant to NC General Statutes Section 153A-27, the Board of Commissioners shall appoint a qualified person to fill a vacancy in its membership within 60 days of the vacancy. The Board of Commissioners has up to and including January 23, 2015 to fill the vacancy. Ballots have been prepared for the Board s convenience. Ms. Lesley Moxley, County Attorney, will provide an overview of the statutory requirements. Specific Action Requested: Respectfully request that the Board of Commissioners fill the vacancy pursuant to NC Gen. Stat. Sec. 153A-27. ITEM 6 ITEM 7 ITEM 8 ITEM 9 ITEM 10 CONSENT AGENDA ITEMS, if necessary PUBLIC COMMENT - Citizens have an opportunity to address the Board for no more than five minutes per speaker on any issue upon which the Board of Commissioners has control. MANAGER S COMMENTS COMMISSIONERS COMMENTS ADJOURNMENT 6