BCI & I CRIMINAL QUALITY ASSURANCE CRIMINAL HISTORY REPORTING SEMINAR

BCI & I CRIMINAL QUALITY ASSURANCE CRIMINAL HISTORY REPORTING SEMINAR

DISPOSITION REPORTING BUREAU OF CRIMINAL INVESTIGATION & IDENTIFICATION CONCHITA MATSON - IDENTIFICATION SUPERVISOR JILL SMALL - QUALITY ASSURANCE ADMINISTRATOR

Ohio Bureau of Criminal Investigation Central Repository for Criminal History Information in Ohio Provides full range of assistance to local agencies including: 24-Hour number 740-845 845-2224 Crime Lab Crime Scene Analysis Major Criminal Investigation Drug Investigation, Eradication, Education Automated Fingerprint Identification (AFIS)

IDENTIFICATION/CONVERSION SECTION RESPONSIBLE FOR UPDATING CCH. CCH: OHIO COMPUTERIZED CRIMINAL HISTORY DATABASE CONTAINING CRIMINAL ARRESTS SUBMITTED BY LAW ENFORCEMENT AGENCIES ON FINGERPRINT CARDS EITHER TRANSMITTED ELECTRONICALLY OR MAILED TO BCI&I. ALSO CONTAINS JUDICIAL INFORMATION (DISPOSITIONS) FOR THOSE OFFENSES. AFIS: AUTOMATED FINGERPRINT IDENTIFICATION SYSTEM

Ohio Computerized Criminal History (CCH) Criminal History Database is fingerprint based. All information depicted on a CCH Rapsheet is supported by either tenprint fingerprint cards or disposition data received from the courts.

Required Adult Printing ORC Section 109: Effective Date Jan 1,1999 by HB 2 (Originally required as of Sep. 24, 1963) Police Chiefs and Sheriffs are required to report in a timely manner, all felony and reportable misdemeanor adult arrests to BCI&I, using forms created and provided by BCI&I, including the fingerprints of the arrested person.

Arresting Law Enforcement Agency (PD or SO) Upon Arrest Arrest Order Fingerprints ITN assigned at Fingerprinting County Municipal Courts BCI&I Initiate I-271 Dispositioninclude ITN County Common Pleas Court

COURT ORDERED FINGERPRINTING ORC SECTION 109.60 (A)(2) EFFECTIVE DATE JAN 1, 1999 BY HB2 REQUIRES EVERY COURT WITH JURISDICTION OVER A CASE TO INQUIRE AS TO WHETHER OR NOT THE PERSON OR CHILD HAS BEEN FINGERPRINTED (FOR( THIS INCIDENT).. IF NOT, THE COURT SHALL ORDER THE PERSON OR CHILD TO APPEAR BEFORE THE SHERIFF OR CHIEF OF POLICE WITHIN 24 HOURS TO HAVE FINGERPRINTS TAKEN.

Disposition Reporting House Bill 342: effective Jan 1, 1998 The Clerk of Court in every court of record is to submit a weekly report of FINAL dispositions on arrest cases submitted to BCI&I. Lawrence County Ironton, Ohio Monroe Monroe County Woodsfield, Ohio Crawford County, Bucyrus, Ohio Union Union County Marysville, Ohio

2 WAYS TO SUBMIT DISPOSITIONS FILL OUT 2-712 PAPER FORM PROVIDED BY LAW ENFORCEMENT WITH PREPRINTED ITN NUMBER AND MAIL TO BCI&I ELECTRONICALLY VIA E-MAILE MAIL AUTOMATED PROCESS (COPY OF SPECIFICATIONS AND INSTRUCTIONS CAN BE OBTAINED FROM TECH SUPPORT VIA EMAIL AT TECHSUPPORT@OHIOATTORNEYGENERAL.GOV

BCI&I Final Disposition Form

Stickers For Manual 2-71

Electronic Data Entry Screen

Electronic Disposition Report

More Detailed Report

Incorrect Electronic Submission

Correct Electronic Submission

Pros Electronic The information is entered immediately onto the CCH. A report is generated to indicate errors needing resubmitted. No postage fees means less expense for your agency. Manual Less room for error in attaching to wrong arrest If two ITNs for same arrest, BCI can clean- up the record. If the arrest is not located, a QA Consultant can take the paper copy to track down the original arrest.

Cons Electronic If the incorrect ITN is supplied, the disposition may attach to another record. If incorrect information is submitted, BCI must clean it up before sending it out on a background check. If disposition is submitted before arrest is processed by BCI, the disposition will not attach. Manual The information is not entered immediately. An operator at BCI must enter all information.

CCH ACRONYMS CDD CDN COURT DISPOSITION DATE COURT DISPOSITION NUMERIC CIT CON JUD. ORI CSS CMT CPR CFN COL CPN123 CPL CITATION, STATUTE, OHIO REVISED CODE LEVEL OF CONVICTION JUDICIALORIGINATING AGENCY IDENTIFIER COURT SUSPENDED SENTENCE CONFINEMENT COURT PROBATION COURT FINE CHARGE LITERAL COURT PROVISIONS PROVISIONS LITERAL

PROCEDURE INFORMATION INCLUDE LEVEL OF CONVICTION AND SUBSECTION CAN ATTACH COURT DOCKET TO 2-2 71 FORM OR FILL OUT STICKER PROVIDED BY QUALITY ASSURANCE

PROCEDURE INFORMATION CORRECTIONS TO DISPOSITIONS CAN BE FAXED TO 740-845 845-2633 ON LETTERHEAD. INCLUDE ITN NUMBER, DATE OF ARREST AND PERSON S S NAME AND DATE OF BIRTH. MODIFICATIONS AND CORRECTIONS TO SENTENCES SHOULD BE MAILED TO BCI AS WELL AS VACATE ORDERS. THESE SHOULD ALSO INCLUDE ITN NUMBER, DATE OF ARREST AND PERSON S S NAME AND DOB. DIVERSION SUBMIT THE DISPOSITION AFTER THE DIVERSION IS EITHER COMPLETED OR FAILED.

SEALED RECORD ON CCH _ STATE OF OHIO, OFFICE OF THE ATTORNEY GENERAL BUREAU OF CRIMINAL IDENTIFICTION & INVESTIGATION (OHBCI0000) P.O. BOX 365, LONDON, OHIO 431404 VALIDATED CRIMINAL HISTORY RECORD: DRE/1977OCT12 DLU/2004SEP27 MKE/QRO PUR/C ORI/OHBCI0005 REQ/SMALLJM DATE/2004OCT13 TIME/08:29:46 _ BCI/A123456 NAM/PUBLIC, JOHN Q POB/OH AGE/22 DOB/1982JAN01 SEX/M RAC/W HGT/506 WGT/165 EYE/GRN HAI/BRO SMT/ART L EYE FBI/9018000 SOC/279279279 HFP/XXX XXX X XXX FPC/15 PI CI 11 PI MNU/AN-7251324 16 PO PO 11 PI LKA/549 SOUTH ST SPRINGFIELD HCC/005 FLG/SLP S=SINGLESTATE L=LOADEDL =LOADED-III CVF/ EVF/ HVF/ RSO/Y FCF/N HGF/C *** ADDITIONAL IDENTIFICATION DATA AKA/NEWTEST, THREE TEST, SECOND SOC/122335555 TESTONE, CHARGEONE *** MORE DATA MAY BE AVAILABLE PER OHIO REVISED CODE 2953.32 (D) OR (E)

SEALED VS. EXPUNGED RECORDS SEALED RECORD Sealing a record is the process of removing a fingerprint card stored in the BCI&I automated file as a result of a court order. The subject s demographic information is retained in the automated files with a notation that the record has been sealed. The sealed record can only be disseminated under certain circumstances defined by state statute 2953.32. EXPUNGED RECORD Expunging a record is the process of removing a fingerprint card stored in the BCI&I automated file as a result of a court order. The fingerprint card is then returned to the contributing agency. Nothing is kept at BCI&I and it is as if the arrest never occurred.

2953.32 (D) (E) Release of a Sealed Record There are many reasons that your agency may request to view the information sealed in the file at BCI. You just need to read the above section to verify that your request is a valid reason according to this section. Send your request by teletype to OHBCI0000 or fax your request to 740-845 845-2633.

ADDITIONAL QUESTIONS REGARDING EXPUNGEMENTS AND SEALINGS OF CRIMINAL HISTORY RECORDS: CONTACT: Jerry Lanfear BCI&I 740-845-2336

CONTACT INFORMATION CONCHITA MATSON-IDENTIFICATION SUPERVISOR/CONVERSION SECTION 740-845 845-2212, FAX 866-239 239-5524 JILL SMALL-QUALITY ASSURANCE ADMINISTRATOR/IDENTIFICATION SECTION jill.small@ohioattorneygeneral.gov 740-845 845-2222, FAX 866-450 450-1529