IDBI BANK LIMITED Regd.Off. IDBI Tower, WTC Complex, Cuffe Parade, Mumbai-400 005 CIN No: L65190MH2004GOI148838 Printing of Annual Report 2016-17 Sealed tenders are invited from printers having printing facility within Mumbai Metropolitan Area for printing of Annual Report and other related material.last date for submission of tender is upto03:00 pm on February 28, 2017.For details, please visit the Bank s website www.idbi.com.note: Any further Addenda /Corrigenda /Extension of dates / Clarifications / Responses to bidders queries in respect of the above tender shall only be posted on Bank s website and no separate notification shall be issued in the press. Page 1 of 30
INDEX Page No. A Objective & Background of the Project 3 B Mandatory pre-qualification criteria (Annexure I) 4 to 6 C Bidding and bid evaluation process 7 D Opening of proposal 9 E Instruction/General conditions for Tendering 9 to 10 F Terms and Conditions for executing the job (Annexure-II) 11 to 14 Annexure i)undertaking/declaration of submission of tender(annexure-iii) ii) Technical Specifications (Annexures IV to VIII) 15 to 16 17 to 22 Pro-forma A-Technical Bid B- Financial Bid C to G- Various certificates as per Tender Document. 23 to 24 25 26 to 30 ****************** Page 2 of 30
A. Objective & Background IDBI Bank Limited ( IDBI Bank/IDBI ) is a company incorporated and registered under Companies Act, 1956 (1 of 1956) and a banking company under section 5 (c) of the Banking Regulation Act, 1949 (10 of 1949). IDBI Bank is also a scheduled bank as notified by the Reserve Bank of India (RBI) under the Reserve Bank of India Act, 1934 which categorizes IDBI Bank under a new sub group of other public sector bank. IDBI Bank is engaged in conducting banking business and providing finance to industries andother category of customers. IDBI Bank, with its Registered Office at "IDBI TOWER", WTC Complex, Cuffe Parade, Mumbai, has a pan-india presence. The objective of this Tender is to invite bids from printershaving printing facility within Mumbai Metropolitan Area (as defined by Mumbai Metropolitan Region Development Authority- MMRDA)withstate-of-the art facilities / for execution of quality printing of IDBI Bank s Annual Report for the Financial Year 2016-17(Regular & Deluxe version and envelopes for the same), Notice to Shareholders including Proxy Form, ECS Mandate Form and Managing Director& CEO s Speech for its AGM. *************** Page 3 of 30
Annexure I B. Mandatory pre-qualification criteria for Selection of Printers A list of Qualifying Requirements (QRs) and the supportive documents that need to be submitted by the bidder is given below. Any bidder not meeting the following QRs or not submitting any of the documents shall be summarily rejected. Only those bidders who satisfy all the Qualifying Requirements and submit requisite documents would be eligible for being called for financial bidding as per the process. Sr. Qualifying Requirement (QR) No 1 The bidder should be a printer registered Company / Firm and be engaged in the business for at least 5 years as on March 31, 2017. 2 The bidder should have a valid Factory License. 3 The bidder shouldbe a profit making registered company / firm and have minimum total billing of Rs.20 Crore during each of the past two financial years ended with FY 2015-16. 4 The Bidders shouldhave a clean track record and shall not have any involvement in illegal activities or financial frauds. The printing company should not be defaulter to any Bank. 5 The biddershould not have been terminated in the past during the contract period due to unsatisfactory performance, nor refused to continue the services for IDBI Bank after the contract was awarded by the Bank. Documents to be enclosed Duly attested copies of the relevant certificates should be furnished with the Technical Bid. Copy of the certificate should be furnished with the Technical bid. Audited Balance Sheetsand P&L A/Cs for the last 2 financial years ended with FY 2015-16. Self Certification on the Letter head signed by the Authorized Signatory. Self Certification on the Letter head signed by the Authorized Signatory. Page 4 of 30
Sr. Qualifying Requirement (QR) No 6 The bidder/printer should not have beenput in the negative list by any public sector Bank/Govt.organization for breach of applicable Laws or violation of regulatory prescriptions orbreach of agreement for the last three FYs ending with March 31, 2016. 7 Major penalty viz. Rs.5 Lakh or more should not have been levied by any client on the printer during the last three FYs ending with March 2016. 8 The bidder/printer must have printed Annual Reports for FY 2014-15 And/Or FY 2015-16 for at least two clients, each Annual Report with not less than : 2.00 lakh copies with minimum 200 pages OR 3.00 lakh copies with minimum 150 pages (One client with 2.00 lakh copies with minimum 200 pages and other client with 3.00 lakh copies with minimum 150 pages will also qualify) 9 The bidder/printer should have printing facility within Mumbai Metropolitan Area (as defined by Mumbai Metropolitan Region Development Authority MMRDA). 10 The bidder/printer should have integrated state-of-the art facilities i.e. photo typesetting in both Hindi and English, colour processing, web-offset printing, 4 colour printing, sheetfed printing in four colours and binding (both center pinning and perfect binding). The Documents to be enclosed Self Certification on the Letter head signed by the Authorized Signatory (Proforma-C). A suitable certificate from the statutory Auditors of the printer shall be submitted along with the Technical Bid (Pro-forma-D). The printer should attach copies of work order / invoice copies, or any other suitable proofs. The printer should provide documentary proof for having printing facility at the address. Self Certification on the Letter head signed by the Authorized Signatory (Pro-forma-E). Page 5 of 30
Sr. No Qualifying Requirement (QR) printer should provide Unicode Hindi support to facilitate typesetting/printing of Hindi version. The bidder must also have minimum one on-line gathering machine. 11 The bidder/printer must have capacity to complete delivery of all copies, in a staggered manner, within ten days (10 days) from the date of the strike order. 12 The selected printer will have to set up its Desk Top Printing (DTP) facility with suitable skilled persons for Hindi and English photo typesetting at 19th Floor, IDBI Tower, Mumbai from first proof stage onwards for carrying out corrections/changes in the subsequent proofs of the Annual Report till the strike order for printing is given. This is a mandatory requirement, irrespective of the location of the printer. 13 The printer should confirm in the Technical Bid that they have quoted total composite cost for printing and delivering the printed copies of Annual Report and booklet containing MD& CEO s AGM speech to Bank s Registrars/Mailers (Mumbai/Navi Mumbai) and Bank s Head Office in Mumbai (Mumbai /Navi Mumbai). Documents to be enclosed Self Certification on the Letter head signed by the Authorized Signatory. Self Certification on the Letter head signed by the Authorized Signatory. Self Certification on the Letter head signed by the Authorized Signatory(Proforma-F). The Printer is also required to furnish the following: Furnish samples of papers to be used for printing of Annual Report, Notice for AGM (including proxy form & ECS mandate form), MD& CEO s AGM speech and envelopes (see annexure IV to VII). Sample of copies of latest Annual Reports printed by the printer *************** Page 6 of 30
C. Bidding and Bid Evaluation Process: Interested bidders qualifying the mandatory pre-qualification criteria (Annexure-I) may respond to the tender, which should be submitted in two parts. Part I (Technical bid) and Part II (Financial bid) in two separate covers which are to be sealed and put together in a master envelope super-scribed with the words Tender for printing of Annual Reports for the FY 2016-17. Part I (Technical Bid) 1. Technical bid shall be furnished in a closed cover super-scribing, Printing of Annual Report for the year 2016-17- Technical Bid and addressed to the Deputy General Manager (Administration), IDBI Bank Ltd, be dropped in the Tender Box placed on 4 th floor of IDBI Tower up to 3:00 p.m. of 28 th February, 2017.Tenders received after the cut-off time will not be considered even if the EMD amount has been remitted by the tenderer in advance. Under no circumstances tender should be sent by Courier / by Post or to be handed over to any official of the Bank. IDBI Bank will not be responsible for any tender received through courier / by post or hand delivery. 2. Technical bids will be opened at 3:10 pm on the same dayi.e.28 th February, 2017.Printers may please furnish the following apart from acceptable proof of satisfying the pre-qualification criteria (see Annexure I). a) Company profile as per Proforma- A. b) The Earnest Money Deposit amounting to Rs.2,50,000/- (Rupees Two lakh Fifty thousand only) must be deposited by each printer/bidder. The EMD may be credited through electronic mode (NEFT) to IDBI Bank's Current Account No 0126102000001663, IFSC code - IBKL0000126 at its branch situated at Cuffe Parade, Mumbai 400005. The receipt so obtained may be submitted along with Technical Bid. It may be noted that the EMD shall not carry any interest and that EMDs of the unsuccessful bidders will be refunded within 15 working days after selection of the printer for carrying out the proposed assignment. The EMD of the successful bidder would be converted into Security Deposit and shall not carry any interest and would be refunded after satisfactory completion of the job or such extended period as may be decided by IDBI Bank Ltd. at its own discretion. Page 7 of 30
Tenders not accompanied with EMD's receipt and those received after due date as specified above will not be considered. c) Sample of copies of latest Annual Reports printed by them. d) Samples of papers as per the specification given in the Annexure. e) Application for Tender duly signed by the authorized person(s) of the printer - (Annexure- III); f) Acceptance of all terms and conditions including penalty clause. (Annexure-II) along with the acceptance letter (Proforma-G). g) All undertaking/declaration (Proforma A to G). N.B: - It may be noted that tenders not accompanied by any one of the above documents or satisfactory explanation therefor shall be liable for rejection forthwith. Technical Bid envelope shall not contain any Financial Bid. Part II Financial Bid Financial bid shall be furnished in a sealed cover as per the format given in Proforma-B super-scribed with the words, Printing of Annual Report for the year 2016-17 - Financial Bid. The total cost given in the Proforma-B must be expressed both as numerals and words. In case of any discrepancy, the price in words will prevail.the Financial bid cover will be opened subsequently after short-listing the successful bidders based on technical bids and subject to the following conditions: 1. Bidders shall satisfy pre-qualification criteria (Annexure I) to qualify for the Technical Bid. 2. Only the bidders, short-listed on the basis of the Technical Bid shall participate in the Financial Bid. 3. The Bank shall have the right to decide on the omission of any/all of the participating bidders on the basis of Technical qualifications, without having to provide any explanation to any bidders any other parties and also exclude them on the basis as decided by the Bank to participate in the financial bid.` *************** Page 8 of 30
D. Opening of Proposal 1. Technical Bid Opening The Bank will follow a two-stage evaluation and selection process. In the first stage, only the Technical Bids will be opened. On the basis of the technical parameters given herein above and inspection of printing facilities, if considered necessary, the opened Technical Bids will be evaluated and shortlisted.to assist in the scrutiny, evaluation and comparison of offers, the Bank may, at its discretion, ask some or all bidders for clarification on their bids. The Bank also reserves the right to seek additional documents, if required. The request for such clarification/additional documents and the response provided both will be in writing only. 2. Financial Bid Opening The Financial Bids of only those printers who have been successfully shortlisted in the scrutiny of technical bid will be opened. Financial Bids, which are not as per Proforma-B or incomplete in any respects, shall be rejected summarily. E. Instruction & General Conditions for Tendering 1. Before submitting the Tenders, the bidders are required to carefully examine the Tender Documents, Terms & Conditions of Assignment and Specifications. 2. The Tender Document should be submitted in English Language. 3. The Tenderer/bidder shall complete the annexed forms of the Tender Documents called for therein, shall initial on each page(right bottom corner) and sign in full along with date and seal affixed. Alteration, if any, in the tenders should be attested properly by the person signing the same. Tenders with alteration, which are not authenticated as above, may result in rejection of the tender. Overwriting/incomplete/blank clauses in the tender may render the tender invalid at the discretion of the Bank s Evaluation Committee. 4. The Tenderer/ bidder shall indicate the nameof an official alongwithdesignation and address (with telephone number, fax number, etc.,) so as to enable IDBI Bank Ltd. to serve the notice with regard to the Tender. Page 9 of 30
5. IDBI Bank Ltd. is not bound to accept the lowest or any other bid received in response to this tender notice and has the right to reject any or all the bids without assigning any reason whatsoever or select any bidder who meets the printing requirement. In such circumstances, The Bank shall reserve the right to re-issue the fresh Tender, if required, while the Tenderer /bidders shall not have a right to object against such reissue. 6. IDBI Bank Ltd. reserves the right to extend the validity period of the Tender up to a date as may be convenient to it. 7. Conditional offers and non-conformity with the terms and conditions and offers not submitted as per the details, will be rejected. 8. At any time up to the last date for receipt of bids, Bank may, for any reason, whether at its own initiative or in response to a request from a prospective bidder, modify the tender document by an amendment. The amendment will be notifiedonthe Bank s official website only and shall be binding on the bidders. *********************** Page 10 of 30
Annexure II (To be submitted along with Tender Documents) F. Terms & Conditions of the Tender 1. The printers shall furnish copies of Central /Local Sales Tax Registration No, WCT No, VAT No and PAN no. 2. In case, there is any increase/decrease in the number of pages of the Annual Report, Printing of Notice for AGM and Printing of MD & CEO's AGM speech, the Bank reserves the right to increase/decrease the rate per Annual Report, Printing of Notice for AGM and Printing of MD & CEO's AGM speech based on pro-rata cost of rates quoted. 3. All taxes and levies, shall be deducted at source as per current tax rate while making any payment. 4. Final printable files will be supplied by Bank or its agency. Bidder s designing unit should have the necessary infrastructure for designing and printing the Annual report and other materials. The Bidder should be available on phone for all jobs on all working days. Delivery person(s) should be available for sending/receiving jobs to and fro. 5. The Printers should furnish Receipt of Earnest Money Deposit (EMD) of Rs. 2,50,000/- (Rupees Two Lakh Fifty Thousand only)so credited through electronic mode (NEFT) to IDBI Bank's Current Account No. 0126102000001663, IFSC code - IBKL0000126 at its branch situated at Cuffe Parade, Mumbai 400005.The EMD shall not bear any interest and the amount shall be forfeited in the event of any evasion, refusal to undertake the job or delay on the part of the vendor to sign and execute the order once the printer has accepted the offer awarded by the Bank. EMDs of the unsuccessful bidders will be refunded within 15 working days after selection of the printer for carrying out the job. The EMD of the successful bidder would be converted into Security Deposit and shall not carry any interest and shall be refunded within a period of 60 working days after satisfactory completion of the job or such extended period as may be decided by IDBI Bank Ltd. 6. If any major printing mistake affecting the proper reading flow of the printed materials such as a particular page is missed, incorrect colour mode, wrong size, text close to trim, low resolution image, missing fronts, missing images etc. is identified after completion of a particular job, the bill for the particular job will either not be paid or a penalty would be Page 11 of 30
imposed by the Bank. The percentage of penalty would be decided by the Bank. The print run variation should not be more than 2%. 7. The work order issued to the successful bidder shall be accepted within 3 days from the date of issue of work order or any other date as may be decided by the Bank. Failure to accept the work order will result in forfeiture of the EMD. 8. Any delay in delivery or failure to supply requisite number of copies of Annual Report and other printed materials as per agreed quality and specifications will entitle the Bank to invoke penalty clause or even cancel whole/part of the order. In the event of cancellation of the order, the Bank shall not be liable to pay any amount including the cost incurred by the bidder/printer to execute the job and the bidder shall not be entitled to recover from the Bank any amount by way of damages, loss or otherwise for such cancellation of the order but at the same time the Bank shall be entitled to recover the loss, which it may incur on account of non delivery of items as per quality and quantity. 9. Penalty @ 5% of contract price or more will be imposed by the Bank. at its discretion for slippage in delivery schedule, substandard quality of papers, printing etc., or unsatisfactory quality of job or any other grievances suffered by IDBI Bank Ltd. 10. The Bank does not bind itself to accept the lowest or any tender and reserves the right to reject all or any bid or cancel the Tender without assigning any reason, whatsoever. The Bank also reserves the right to re-issue / re-commence the Tender without the vendors having the right against such re-issue. Any decision of the Bank in this regard shall be final, conclusive and binding on the bidders. 11. Conditional tenders which stipulate conditions contrary to the conditions given in the tender document, are liable for rejection. 12. No order or billing payment on any other sister concern/ associate company would be released by IDBI Bank Ltd. The entire job should be done in-house. Outsourced work will not be permitted. 13. The printer shall (whether or not he responds to this tender notice) treat the details of the documents as secret and confidential. The ownership and copyright of all printing materials including distribution rights rest with the Bank. On expiry of the contract all the materials provided by the Bank will be transferred to the Bank. 14. The successful bidder/contractor shall indemnify and keep the Bank indemnified for any loss/damages caused to the Bank or in respect of any payment, which the bidder/contractor is liable to pay, was required to be paid by Bank during the execution of this work and in respect of this work. Page 12 of 30
15. Specifications of the items for which rates are invited are mentioned in Annexures IV to VII. The job of printing of Annual Report (Regular & Deluxe version) and envelopes for the same, Notice to Shareholders including Proxy Form & ECS Mandate Form, MD& CEO s Speech for distribution at the Annual General Meeting (AGM) shall be treated as one bucket and assigned to the printer who is selected as per Financial Bid. 16. Printers shall not be eligible to effect increase in per copy rate on account of decrease in number of copies of Annual Report (Regular & Deluxe version), Notice etc., or decrease in total cost/volume of assignment. 17. The work involves inserting copies of the Bank s Annual Report (Regular & Deluxe version) and other notices, Forms etc. in the envelopes as per direction of the Bank. The printer shall deliver the same to the Bank s Registrars / Mailers and the Bank's Registered Office in Mumbai / Navi Mumbai or its surrounding areas. 18. No advance shall be paid. Payment due to the selected printer (within the framework of the contract) would be released on receipt of bills/invoices after completion of the job to the full satisfaction of the Bank. 19. The printer shall furnish samples of papers specified by the Bank for printing of Annual Report. The printer shall also furnish specimens of their other printed materials (both two & four-colour) on paper specified by us for printing of the Annual Report. These shall be furnished along with Technical Bid. 20. The printing firm which is awarded the job shall have to set up its Desk Top Printing (DTP) facility with suitable skilled persons for Hindi and English photo typesetting at 19th Floor, IDBI Tower, Cuffe Parade, Mumbai from first proof stage onwards for carrying out corrections / changes in the subsequent proofs of the Annual Report till the strike order for printing is issued. 21. The printer shall confirm in the Technical Bid that he has quoted composite cost (i. e. inclusive of all taxes like Sales Tax on work contract, VAT, Service Tax, Duties, Octroi, LBT, other levies to Central/State Govt. etc. and transportation cost if any) for printing and delivering the printed copies of Annual Report (Regular & Deluxe version) and envelopes for the same, Notice to Shareholders including Proxy Form & ECS Mandate Form, MD& CEO s Speech to our Registrars / Mailers and the Bank's Registered Office in Mumbai. 22. The printer shall have the capacity to complete delivery of all copies, in a staggered manner, within 10 days from the strike order. Page 13 of 30
23. The printer shall bear all costs associated with the preparation and submission of its bid and the Bank shall, in no case, be held responsible or liable for these costs, regardless of the conduct or outcome of the bidding process including cancellation or abandonment of the bidding process. 24. In the case of any dispute or difference arising out of or in connection with this contract, the authorized officials of both the parties will try to resolve the matter through mutual discussion and in the event of there being no resolution, the matter shall be referred for arbitration to a sole arbitrator to be appointed by the Bank. The Arbitration and Conciliation Act, 1996, will be applicable to the arbitration proceedings and the venue of the arbitration shall be at Mumbai. The award of the Arbitrator shall be binding on both the parties. The cost of arbitration including the fees of the Arbitrator shall be borne by both the parties equally. Each party shall be responsible for its own cost and professional fees, if any. 25. All matters and disputes arising from, relating to or concerning the contract shall be subject to the jurisdiction of the court in Mumbai to the exclusion of all other courts. 26. The Bank reserves the right to terminate the contract,split orders, accept or reject any quotation or alter any or all of the terms and conditions any time if the execution of work is unsatisfactory or the time schedule is not strictly adhered to. The decision of the Bank in respect of evaluation of bids and /or award of contract shall be final. 27. Any effort by the vendor to influence the tender process may result in forthwith rejection of the vendor's bid. Signature of the Authorized Person: Name of the Signatory : ( ) (In block capital letters) : *********************** Page 14 of 30
Annexure- III (Undertaking to be furnished on the letterhead of the Company) The Deputy General Manager, Administration Department, IDBI Bank Ltd., Head Office, IDBI Tower, WTC Complex, Cuffe Parade, Mumbai 400 005. Dear Sir, Printing of Annual Report (Regular & Deluxe version and envelopes for the same), Notice to Shareholders including, Proxy Form & ECS Mandate Form, MD& CEO s Speech for AGM of IDBI Bank Ltd for the year 2016-17 1. We have gone through the tender document for the aforesaid job and we offer to undertake and complete the work in conformity with your requirement and the terms and conditions set for the same. 2. We agree to abide by this tender for the period of 120 days from the date of opening of the tender or agreed extended period and it shall remain binding on us. 3. We confirm that we have in-house facility and our machinery is compatible of printing and designing the Annual Report and other material including perfect binding as per the specification required by the Bank. 4. We hereby confirm to follow and abide by all instructions as laid down by the Bank., and as also given in Annexures IV to VIII. 5. We note that you are not bound to accept the lowest or any other tender you may receive at the office of the Bank. 6. We agree to set up our DTP (Desk Top Printing) with suitable persons for Hindi and English typesetting on the 19th Floor of IDBI Tower, Mumbai from first proof stage for carrying out corrections/changes in the subsequent proofs of the Annual Report till the strike order for printing. 7. We agree to print Annual Report utilizing the quality of paper approved by the Bank as per samples furnished by us along with the quotation/bid. 8. We confirm that we shall quote composite cost for printing and delivering the printed copies of Annual Report (Regular & Deluxe version and envelopes for the same), Notice to Shareholders including, Proxy Form & ECS Mandate Form, MD& CEO s Speech to your Registrars/Mailers and IDBI Bank s Head Office in Mumbai. Page 15 of 30
9. We further agree to the Penalty @ 5% of the contract price or more which will be imposed by the Bank at its discretion for slippage in delivery schedule or unsatisfactory quality of job or any other grievances suffered by the Bank. 10. We understand that the Bank has the right, without assigning any reasons thereof, to a) Reject, amend, and modify any proposal. b) Terminate this Tender Process. c) Make no award to any of the Participants and / or recommence the entire process. d) Contract with one or more Participants for reasons other than the lowest price. e) Modify the requirements and terms of this Tender Document and request revised proposals from some or all of the Participants. 11. We undertake to deliver printed copies of Annual Report (Regular & Deluxe version) and other printed materials in staggered manner within ten days (10 days) of the strike order. 12. List of Documents attached with the tender. Details of Tendering Company a. Name:.. b. Registered Address:.. c. Website Address:.. Details of Authorised Contact Person a. Name:.. b. Designation:.. c. Phone No.:.. d. Mobile No.:.. e. Email Address:.. f. Fax No.:.. Dated day of 2017. (Signature of the Authorized Person) (Name and address of the contractor in Block capital letters) (Seal of the company) *********************** Page 16 of 30
No. of copies Tender for Printing Banks Annual Report 2016-17 Annexure IV SPECIFICATIONS FOR PRINTING OF ANNUAL REPORT 2016-17 Size of the Report (in bilingual format) Regular Version: 2,08,000 copies (+ 35000 copies) 1000 copies Deluxe Version: Regular : 21 cms x 27.33 cms Deluxe Version : 21 cms x 27.33 cms No. of pages Regular Version : 368 inside pages (Single colour) + 4 cover page (Four colour) Deluxe Version : All pages (four colour). Quality of Paper Composing The number of pages is estimated based on the Annual Report 2015-16 and there could be variation in the actual number of pages.billing for increase/ decrease in the number of pages of the Annual Report will be settled on pro-rata basis of rates quoted.the matter will be same for Regular version & Deluxe version. For Regular Version 41 GSM Superior quality white Paper [equivalent in quality with that of ITC]. Cover pages 170 GSM Indian Glossy Art Paper For Deluxe Version Cover pages Foreign Art Card Matt finish-300 GSM Text and Accounts pages Foreign Art paper Matt finish-100 GSM Regular Version: Phototypesetting in diglot form (Hindi and English in two adjacent columns) as per design. Deluxe Version: Phototypesetting in Hindi and English (as per the designing). Tables to have light tint background, as per designing. Printing Binding By web-offset process for Regular copies. BY Sheet-fed machine for Deluxe copies. Regular Version : Perfect Binding Deluxe Version : Perfect Binding Printer must have capacity for carrying out Perfect Page 17 of 30
Binding of all the copies of both versions within the stipulated time. Lamination Colour proofs Time schedule Quotation Delivery/Dispatch Cover pages of all copies of Deluxe version to be laminated (Matt) on the outer side. Machine proofs of cover pages and colour pages containing pictures / graphs, etc. to be submitted for approval. Also, machine proofs of a few text and table pages to be submitted for colour selection and approval. The selected printer will be required to submit the first proofs (of text pages) within 3 days from the date of release of soft copy of text and tables. Delivery of all printed copies must be made within ten days from the date of strike order. Delivery should start from fourth day of strike order and completed within ten days from the date of strike order in a staggered manner. Since actual number of pages may vary,billing for increase/ decrease in the number of pages of the Annual Report, Printing of Notice for AGM and Printing of MD & CEO's AGM speech will be settled on pro-rata basis of rates quoted. 1. The printer has to deliver copies of shareholders version of the Annual Report to the place designated by the appointed mailer, at Mumbai or Navi Mumbai. Cost for the same should be factored in while sending quotations. The place designated by the Bank and entire delivery can be at one place or more. 2. The printer is also required to dispatch copies of Annual Report to IDBI Bank's Head Office as given in Annexure VI. Page 18 of 30
Annexure V SPECIFICATIONS FOR PRINTING OF NOTICE FOR AGM (INCLUDING PROXY FORM & ECS MANDATE FORM) No. of copies 2,00,000 + 35,000 (approx.) Size Number of pages Quality of Paper Printing Composing Binding Quotation Time schedule 21 cms 27.33 cms Approximately 32 41 GSM Superior quality white paper [equivalent in quality to that of ITC]. All pages in single colour as per designing Phototypesetting in diglot form (Hindi and English in two adjacent columns) as per design including proxy form & ECS mandate form Centre wire stitching Per form of four pages The selected printer will be required to submit the page proofs within 2 days from the date of release of soft copy of text / corrected proof. Delivery of printed copies to be ensured within one week from the date of strike order. Page 19 of 30
Annexure VI SPECIFICATIONS FOR PRINTING OF MD& CEO s AGM SPEECH Size 22 cms x 14 cms No. of copies 1000 Quality of paper 60 GSM superior quality white paper Number pages Composing Printing Binding Time schedule of 4 cover pages plus 24 inside pages approximately. There may be marginal variation in the number of pages. Photo type setting in Hindi and English on alternate pages. All pages in single colours Centre pinning The selected printer will be required to submit the proofs within 2 days from the date of release of soft copy and manuscript/corrected proof. Delivery of printed copies to IDBI Bank s Head Office in Mumbai should be ensured within 4 days from the date of strike order. Page 20 of 30
Annexure VII SPECIFICATIONS FOR ENVELOPES Number Regular version: PVC Envelopes: 2,08,000 + 35,000 (approx.) Size Material Printing Finishing Designing Time schedule Deluxe version: Paper Envelopes 1000 (design to be marginally different) (Without window) 9 inches x 12.5 inches (flap 6 cms) PVC 60 micron In Hindi and English in 4 colours. Self-strip Gumming To be designed by the Printer. The selected printer will be required to deliver the envelopes within one week from the date of strike order. *********************** Page 21 of 30
ANNEXURE VIII INDICATIVE LIST FOR DISPATCH OF AR BY PRINTER Sr. No. Details of Location Number of copies 1. Tentative-200000 copies Bank appointed (Final mailer/registrar-regular quantitywillbefinalizedatlater Version stage) 2. IDBI Bank, Regd. Office, Mumbai Regular version 8000 (approximately) 3. IDBI Bank, Regd. Office, Mumbai - Deluxe version 1000 Page 22 of 30
TECHNICAL BID PROFORMA- A Sr No 1 Name of the Printer 2 Constitution of the Printer Public Limited Company Private Limited Company Partnership Firm Proprietary Concern 3 Directors/Partners/Proprietor Name Address Tel/e-mail 4 Date of Establishment 5 Full Address: 1.Office 2.Factory/Press 6 Office: Telephone E-mail 7 Contact Person/s Name Mobile No. 8 Permanent Account No. (Enclosed a copy of the PAN Card) Sales Tax Registration No./ WCT No (Enclosed a copy of the ST/WCT) Central Sales Tax No. (Enclosed a copy of the CST) VAT No. (Enclosed a copy of the VAT) Factory License No. (Enclosed a copy of the duly attested copy of the License) 9 Name & address of the Banker/s. Co-Operative Society 10 Whether your agency is empanelled with any Bank/RBI/Govt. Organization: If so, please give details, such as address of such Banks, Organization YES No Page 23 of 30
Contact persons with Telephone Numbers 11 Whether all the infrastructure is available in-house 12 Infrastructure: A. Premises B. List of Machines installed: [Minimum 3 nos. of the latest 4 colour sheet fed press printing machines with auto plate or heat set web machines, CTP unit, automatic folding, gathering and high-speed perfect binding machines] C. Whether all the machines are located in the same premises, details to be furnished. D.Whether facilities for CTP [Computer to plate] with latest colour printing machines and binding and varnishing is available, in-house. E. Total Number of Employees: i)managerial Staff: ii)technical Staff: iii)designers/computer Operators: 13 Annual Turnover of last 2 financial years [Minimum turnover Rs.20 Crore] [Enclosed copies of Annual Balance sheet & Profit & Loss Account for the last two financial years] 14 Current work if any being done for large organizations/banks YES No YES No YES No Years 2014-15 2015-16 Turnover (Rs.Crores) Certify that the above particulars are true. Date: Place: Seal of company/firm Signature of the Authorized Signatory ********************** Page 24 of 30
Format of the Financial Bid to be submitted by the Bidder in a sealed cover as required under Part II PROFORMA- B Job Specification for Annual Report for 2016-17 Quantity @ Rate per Printing of Annual Report (Regular version) with 368 inside pages (single colour) + 4 cover page (Fourcolour), insertion, delivery /dispatch as per specification in Annexure IV & VIII and Art work provided by the Bank. Printing of Annual Report (Deluxe version) with 368 pages (Four colour) + 4 cover pages (Four colour), insertion, delivery /dispatch as per specification in Annexure IV & VIII and Art work provided by the Bank. Printing of Notice for AGM (including Proxy Forms & ECS Mandate Forms) approx.32 pages as per specification in Annexure V. Printing of MD& CEO s AGM Speech with 4 cover pages+ 24 inside pages (approx.) as per specification in Annexure VI. PVC Envelopes-Regular Version as per specification in Annexure-VII. Paper Envelopes-Deluxe Version (without window) as per specification in Annexure-VII. Copy/piece (Rs.)$ @Total (Rs) (A) (B) C=(A) X (B) 2,08,000 (+/- 35,000) 1,000 2,00,000 (+/- 35,000) 1,000 2,08,000 (+/- 35,000) 1000 Total (To be considered for L-1) cost Total Cost in words: (Rupees only). @ The Rate per copy /final cost should be a composite cost (i,e. inclusive of all taxes like Sales Tax on work contract, VAT, Service Tax, Duties, Octroi, LBT, other levied to Central/State Govt. etc. and transportation cost, if any). Any deviation in furnishing the quoted cost would be liable to be rejected by the Bank and the Bank s decision in this regard shall be final and binding on the bidder. $ In case, there is any increase/decrease in the number of pages of the Annual Report, Printing of Notice for AGM and Printing of MD & CEO's AGM speech, the Bank reserves the right to increase/decrease the rate per Annual Report, Printing of Notice for AGM and Printing of MD & CEO's AGM speech based on pro-rata cost of rates quoted. *********************** Page 25 of 30
PROFORMA- C (On letterhead of Statutory Auditors of the Company/Firm) TO WHOMSOEVER IT MAY CONCERN This is to certify that M/s having registered office at. has not been disqualified by RBI or any Public Sector Bank or blacklisted during the last three years for failure to adhere to prescribed standards for paper and print quality or on account of default in execution of printing orders or any of their rules in general. Date: Signature of the Authorized Signatory Place: Firm Registration No: [Name of the Chartered Firm] Page 26 of 30
PROFORMA- D (On letterhead of Statutory Auditor of the Company/Firm) TO WHOMSOEVER IT MAY CONCERN We have verified the books of accounts & other relevant documents and records of M/s having registered office at. and also obtained explanation/representation from the management of the company and based on such verification, we hereby certified that there was no major penalty, amounting to Rs.5 lakhs or more has been levied by any client against the printer during the last three years. Date: Signature of the Authorized Signatory Place: Firm Registration No: [Name of the Chartered Firm] Page 27 of 30
(On Company/Firm s letterhead) PROFORMA- E The Deputy General Manager, Administration Department, IDBI Bank Ltd., Head Office, IDBI Tower, WTC Complex, Cuffe Parade, Mumbai 400 005 Certificate of Printing Capability as per Pre-Qualification Criteria We hereby certify that we have integrated capability for undertaking the job like photo typesetting in both Hindi and English, colour processing, web-offset printing,4 colour printing, sheet-fed printing in four colours and binding(both center pinning and perfect binding). We also provide Unicode Hindi support to facilitate typesetting/printing of Hindi version. Date: Signature of the Authorized Signatory Place: [Name of the Company/Firm] Seal of Company/Firm Page 28 of 30
(On Company/Firm s letterhead) PROFORMA- F The Deputy General Manager, Administration Department, IDBI Bank Ltd., Head Office, IDBI Tower, WTC Complex, Cuffe Parade, Mumbai 400 005 Certificate for quoting of Composite Cost in the Financial Bid We hereby confirm that we have quoted total composite cost for printing and delivering the printed copies of Annual Report and booklet containing MD& CEO s AGM speech to Bank s Registrars/Mailers and Bank s Head Office in Mumbai in our Financial Bid. Date: Signature of the Authorized Signatory Place: [Name of the Company/Firm] Seal of Company/Firm Page 29 of 30
(On Company/Firm s letterhead) PROFORMA- G The Deputy General Manager, Administration Department, IDBI Bank Ltd., Head Office, IDBI Tower, WTC Complex, Cuffe Parade, Mumbai 400 005 Certificate of Acceptance of all Terms & Conditions Certified that I/We, have read and understood all the terms and conditions in the tender document and that our Company/Firm namely.. do hereby unconditionally accept all the terms & conditions set out in the tender document (Annexure II) including the penalty clauses therein. Date: Signature of the Authorized Signatory Place: Seal of Company/Firm *************** Page 30 of 30