Wildridge Association General Session Agenda Date: March 9, 2013 (9:00 a.m. @ the Wildridge Office) 1. Call to Order 2. Secretary s Report 3. Treasurer s Report 4. Committee Reports A. Social Committee B. Lifestyle Activities 5. Manager s Report 6. Unfinished Business A. Doors B. Fence Repair C. Front Gate Mechanism D. Truck for Maintenance 7. New Business A. Pet Management B. RV parking on lots C. Pinnacle Phone number in local phone book $168.00 annually D. Morgan Keegan/Raymond James account 175k in cash in one account Cliff Vater recommends investing this amount. E. Contract for R.E. Pierce (Accountants) 8. Comments from Members A. Ernie Hinkle Lot 287 9. Next Meeting will be April 13, 2013@ 9am Day lodge 10. Adjourn General Session 1
Wildridge Association General Session Meeting Minutes Date: March 9, 2013 (9:00 a.m. @ the Wildridge Office) Board Members Present Russ Segraves, President (lots #37) Ray Burton, Vice President (lot #220) Jay Papp, Secretary (lot #312) Mark Pavey, Treasurer (lots #17 and 18) Mark Doran, Director (lot #224) Gene Beaver Riley, Director (lot #151) Unexcused Absence Judy Daniels, Director (lot #316) Park Manager Di Haffield Guests / Visitors None Informational attachments to meeting minutes: - President s General Session Meeting Agenda - Financial statements 1. Call to Order The general session meeting was called to order at 9:02 a.m. by President Russ Segraves and an agenda was distributed (see attached). 2. Secretary s Report The minutes from the November 10, 2012 General meeting were presented in writing to all Board of Directors members, with copies circulated to the audience attending the meeting. A motion was made to approve the Minutes as corrected. The motion passed by a 6-0 vote. Motion: Ray Burton 2 nd Mark Pavey 3. Treasurer s Report The Treasurer, Mark Pavey, provided a financial report and distributed financial information, (see attached) $311,000 in checking, $76,504 in Savings, and $294,000 in restricted. We may move some of our money in restricted, discussion to follow 2
63% of dues have been collected 88% of budget still remaining 4. Committee Reports A. Social Committee Di stated that the social committee has changed, Laurie Wallace is now president and Jane Dann is now Vice President. B. Lifestyle Activities Bonnie had nothing to report about lifestyle committee. 5. Manager s Report Walls in both men s and women s bathrooms are fixed as well as new floor drain Maintenance shed has been cleaned out Old furnace has been torn out as well as work benches built Walk of the park is 80% complete Chairs for pool are almost done Lawn equipment has been serviced and is ready Phone line for back lift station has been installed to alert for bad pump Day lodge will be closed next week for floor stripping and waxing 6. Unfinished Business A. Doors On hold B. Fence Repair Fence repairs are on hold pending further research, Part of this project is also to create a covered area for the new chipper. A motion was made to Pursue purchasing a carport 2 sides enclosed and put against existing maintenance barn. Motion: Mark Doran 2 nd Motion: Jay Papp C. Front Gate Mechanism Di stated that we need to replace the front gate mechanism s We are looking for bids on that now. D. Truck for Maintenance 7. New Business A. Pet Management B. RV parking on lots Di stated that this is no longer an issue C. Pinnacle Phone number in local phone book $168.00 annually The board decided we are not going to pay this. It does not seem to be legit. 3
D. Morgan Keegan/Raymond James account 175k in cash in one account Cliff Vater recommends investing this amount. Mark Pavey stated that Cliff recommended that we move some or all of the $175,000.00 to a CD as it is not drawing anything. Mark stated that this money has not been touched in years although it is in our operating funds. E. Contract for R.E. Pierce (Accountants) F. Basketball goals Beaver and Forest are going to provide portable goals to put at the north and south ends of the tennis courts. G. Pet Management Di stated that we have a problem with members not policing there animals. Ray stated that we should enforce this problem like any other violation. Di asked the board to be prepared as she will start enforcing. Mark Pavey stated that we may need to tighten the rules up on this. A motion was made to move $125,000.00 into a 3 year CD. Motion: Gene Beaver Riley 2 nd Motion: Ray Burton H. Golf Cart Stickers Mark stated that the only issue he had was that people would not get insurance like they are suppose to. Di stated that she did not think that would be an issue. A motion was made to move the renewal of ULMV stickers from July to July effective immediately The motion passed by a 4-1 vote. Motion: Gene Beaver Riley 2 nd Motion: Mark Pavey Yes: Mark D, Jay P, Ray B., Beaver R. No: Mark P 8. Member Comments A. Ernie Hinkle Lot 287 Mr. Hinkle stated that he had a lot of issues due to this lot being part of an estate and the inheritor s being uncooperative after receiving the funds. Mr. Hinkle was also not aware that the 2012 dues were not paid and was forced to have to pay them plus the late fee s due to the need to transfer into his name. Mr. Hinkle stated that he did not feel that was fair but leaves any decision on what can be done about it. A motion was made to forgive the late fee s of $150.00 on lot 287 and apply that as a credit to 2014 dues and this is not a precedent setting motion.. The motion passed by a 4-1 vote. 4
Motion: Jay Papp 2 nd Motion: Ray Burton Yes: Jay P, Mark P, Ray B, Beaver R. No: Mark D. 9. Next Meeting The next general session is scheduled at 9:00 a.m. on Saturday, April 13, 2013 in the Wildridge Day Lodge 10. Adjourn General Session A motion was made to adjourn the general session at 10:11 AM. Motion: Ray Burton 2 nd Motion: Beaver Riley 5