REQUEST FOR PROPOSAL

VIJAYAWADA MUNICIPAL CORPORATION Andhra Pradesh REQUEST FOR PROPOSAL PREPARATION OF DETAILED PROJECT REPORT FOR EXECUTION OF NEW & SMART DIGITAL HOUSE NUMBERING IN VIJAYAWADA CITY OCTOBER 2015 Vijayawada Municipal Corporation Jawaharlal Nehru Building, Canal Road, Vijayawada: 520001 Andhra Pradesh, India. Phone number: (0866) 2420062 Fax number: (0866) 2423022 Website: www.ourvmc.org Email: ourvmc@yahoo.com

VMC- RFP for preparation of DPR for Execution of New & Smart Digital House Numbering in Vijayawada city LETTER OF INVITATION 1.1 The Vijayawada (Bezawada) Municipality was constituted on 1st April 1888 and in the year 1960 it was upgraded as a selection grade Municipality. The municipality was upgraded to a corporation in 1981. The City is located on the banks of the Krishna River. It is located east of proposed Andhra Pradesh Capital City and is the second largest city in the state after Visakhapatnam. The total area of the corporation is 61.88 Sq.Kms. 1.2 Vijayawada Municipal Corporation (VMC) intends to procure Detailed Project Report for EXECUTION OF NEW & SMART DIGITAL HOUSE NUMBERING in Vijayawada City. More details on the services required are provided in the Terms of Reference (TOR) of this Request for Proposal (RFP). 1.3 Proposal submissions must be received not later than the due date specified in the Schedule of Tender Process in the manner specified in the RFP document at the address given below. The Commissioner, Vijayawada Municipal Corporation Jawaharlal Nehru Building, Canal Road, Vijayawada - 520001, Andhra Pradesh, India. Phone number: (0866) 2420062 Fax number: (0866) 2423022 Email: ourvmc@yahoo.com Website: www.ourvmc.org 1.4 This RFP has following sections: Volume -I Volume -II Terms of Reference Instructions to the Bidders Preparation, Submission and Evaluation of Proposals Bid Data Sheet Formats for Submission of Proposal (Annexures) Volume -III Terms of Contract Page 2

VMC- RFP for preparation of DPR for Execution of New & Smart Digital House Numbering in Vijayawada city 1.5 The consultant firm for providing its services will be selected under Quality & Cost Based Selection (QCBS) method as described in this RFP. The Technical Proposals would be evaluated based on the qualification criteria set forth in the RFP. Financial Proposals (Price bids) of only those firms, who s Technical Proposals qualify, will be opened and evaluated. 1.6 The Proposals shall be filled in English and all entries must be typed and written in blue/black ink. Initials of the Authorised representative of the applicant must attest all erasures and alterations made while filing the proposal. Over writing of figures in the Price Proposal is not permitted. Failure to comply with any of these conditions may render the Proposal invalid. 1.7 Vijayawada Municipal Corporation (VMC) shall not be responsible for any costs or expenses incurred by the applicant in connection with the preparation and delivery of Proposals, including costs and expenses related to visit to the site. VMC reserves the rights to cancel, terminate, change or modify this Proposal Process and /or requirements of proposal stated in the RFP, without assigning any reason or providing any notice and without accepting any liability for the same. Page 3

VMC- RFP for preparation of DPR for Execution of New & Smart Digital House Numbering in Vijayawada city DISCLAIMER 1. The information contained in this Request for Proposal document ("RFP") or subsequently provided to applicants, whether verbally or in documentary or any other form by or on behalf of Vijayawada Municipal Corporation (herein after referred to as VMC / The Authority) or any of its employees, is provided to Applicants on the terms and conditions set out in this RFP and such other terms and conditions subject to which such information is provided. 2. This RFP is not an agreement or an offer by the Authority to the prospective Applicants or any other person. The purpose of this RFP is to provide interested parties with information that may be useful to them in the formulation & submission of their Proposals pursuant to this RFP. 3. This RFP includes statements, which reflect various assumptions and assessments arrived at by the Authority in relation to the Consultancy. Such assumptions, assessments and statements do not purport to contain all the information that each Applicant may require. 4. This RFP may not be appropriate for all persons, and it is not possible for the Authority and its employees to consider the objectives, technical expertise and particular needs of each party who reads or uses this RFP. The assumptions, assessments, statements and information contained in this RFP, may not be complete, accurate, adequate or correct. Each Applicant should, therefore, conduct its own investigations and analysis and should check the accuracy, adequacy, correctness, reliability and completeness of the assumptions, assessments and information contained in this RFP and obtain independent advice from appropriate sources. Information provided in this RFP to the Applicants may be on a wide range of matters, some of which may depend upon interpretation of law. The information given is not intended to be an exhaustive account of statutory requirements and should not be regarded as a complete or authoritative statement of law. The Authority accepts no responsibility for the accuracy or otherwise for any interpretation or opinion on the law expressed herein. 5. The Authority and its employees/ advisors make no representation or warranty and shall have no liability to any person including any Applicant under any law, statute, rules or regulations or tort, principles of restitution or unjust enrichment or otherwise for any loss, damages, cost or expense which may arise from or be incurred or suffered on account of anything contained in this RFP or otherwise, including the accuracy, adequacy, correctness, reliability or completeness of the RFP and any assessment, Page 4

VMC- RFP for preparation of DPR for Execution of New & Smart Digital House Numbering in Vijayawada city assumption, statement or information contained therein or deemed to form part of this RFP or arising in any way in this Selection Process. 6. The Authority also accepts no liability of any nature whether resulting from negligence or otherwise however caused arising from reliance of any Applicant upon the statements contained in this RFP. 7. The Authority may in its absolute discretion, but without being under any obligation to do so, update, amend or supplement the information, assessment or assumption contained in this RFP. 8. The issue of this RFP does not imply that the Authority is bound to select an Applicant or to appoint the Selected Applicant, as the case may be, for the Consultancy and the Authority reserves the right to reject all or any of the Proposals without assigning any reasons whatsoever. SCHEDULE OF RFP PROCESS Event Description Downloading of RFP documents from the website www.ourvmc.org Due date for Receipt of Bids Date and Time of Opening Bids (Outer Envelope & Envelope-1) Presentation by the qualified applicants Opening of Envelope II (Financial Proposal) Scheduled Date 1 st October 2015 to 9 th October 2015 15:00 Hrs (IST) on 12 th October 2015. 16:30 Hrs (IST) on 12 th October 2015.or any other date as intimated by Vijayawada Municipal Corporation 15:00 Hrs (IST) on 20 th October 2015 or any other date as intimated by Vijayawada Municipal Corporation Will be intimated to the qualified applicants Page 5

V IJAYAWADA MUNICIPAL CORPORATION ANDHRA PRADESH Expression of interest for providing information for Smart Digital house numbering Techonology in Vijayawada City Rc.G2-110474/2015 dt. -09-2015 The Vijayawada Municipal Corporation (VMC), invites Expression of interest for conducting a survey to procure information and allot Smart Digital house numbers from those who are interested and having experience in conducting such surveys using technology provided by the corporation in Vijayawada City, Andhra Pradesh. The main indent is to collect the following information and allot a digital house number for every house in the jurisdiction of VMC. Building Identity proofs Personal ID s:- 1) Electricity Meter No. 2) Water connection CAN No. 3) LPG Connection No. 4) Property tax Number PTIN (Both Commercial / Residential) 5) Commercial tax / Trade license TIN Number (Commercial) 6) Service Tax Number (Commercial) 7) Vacant Land Tax VLTN (Optional) 1) Passport Number 2) Ration Card Number 3) Aadhar Number 4) EPIC Number 5) PAN Card Number The interested, experienced and eligible individuals firms / institutions can dowload RFP document from the website www.ourvmc.org from 01-10-2015 to 09-10-2015. Last date for receipt of proposal is 12-10-2015 upto 3.00PM Further information can be contact during the office hours City Planner, VMC 9866514209 0866-2423694 0866-2423022(FAX) COMMISSIONER, Vijayawada Municipal Corporation

Volume - I

VMC- RFP TO EXECUTE NEW & SMART DIGITAL HOUSE NUMBERING PROJECT IN THE CITY OF VIJAYAWADA TERMS OF REFERENCE 1.1 BACKROUND The Vijayawada (Bezawada) Municipality was constituted on 1st April 1888 and in the year 1960 it was upgraded as a Selection grade Municipality. The municipality was upgraded to a corporation in 1981. The City is located on the banks of the Krishna River. It is located east of proposed Andhra Pradesh Capital City and is the second largest city in the state after Visakhapatnam. The total area of the corporation is 61.88 sq.kms. An elected body headed by the Mayor performs the Administration of the Corporation. The Commissioner acts as the Executive head, and oversees the day to day functioning of the local body. The Government is planning to convert the city into Greater in the name of Mahanagar merging nearby villages, the political, agricultural, industrial sectors are a boon for its recognition. It is the hub of transportation with one of the largest railway junctions in India Main objective of the present consultancy: To design the Detailed Project Report to Execute NEW & SMART DIGITAL HOUSE NUMBERING PROJECT IN THE CITY OF VIJAYAWADA 1.2 OBJECTIVE & SCOPE The objective of consultancy service is to conduct a Survey and Execute NEW & SMART DIGITAL HOUSE NUMBERING PROJECT IN THE CITY OF VIJAYAWADA with the technology provided by the preferred vendor on behalf of the Vijayawada Municipal Corporation (VMC). The selected consultant shall foresee the project as and when necessary and as required by the Vijayawada Municipal Corporation to overlook the project, evaluating the situation, conceptualizing the plan for execution and also to supervise the execution process.. 1.3 PAYMENTS TO THE SELECTED CONSULTANT A) The consultancy fee is as quoted by the selected consultant plus service tax. The quote shall be inclusive of all costs, travelling, accommodation etc associated to the assignment and no re-imbursements are accepted in addition to the fee. B) The consultancy fees will be released as follows. a. Fee shall be released on a monthly basis as per the survey area covered. Based on the progress of the execution of work. b. 10% after the completion of work.

VMC- RFP TO EXECUTE NEW & SMART DIGITAL HOUSE NUMBERING PROJECT IN THE CITY OF VIJAYAWADA 1.4 PERIOD OF CONSULTANCY 1. Three Months or till the end of the survey, whichever is later. 2. Monitoring, Guidance and Quality assurance in execution of work until the completion of the project

VOLUME - II

VMC- RFP TO EXECUTE NEW & SMART DIGITAL HOUSE NUMBERING PROJECT IN THE CITY OF VIJAYAWADA INSTRUCTIONS TO THE BIDDERS 1.1 Applicants are encouraged to inform themselves fully about the assignment and the local conditions before submitting the Proposal. 1.2 Broad description of the objectives, scope of services, deliverables, and other requirements relating to this Consultancy are specified in this RFP. The applicant possessing the requisite experience and capabilities required for undertaking the Consultancy are only invited to participate in the Selection Process individually (the "Sole Firm") and no consortium or Joint Venture (J.V.) is allowed. 1.3 Proposals shall be prepared and submitted in the manner elaborated in this RFP as per the formats/annexures provided. 1.4 No Applicant or its Associate shall submit more than one Application for the Consultancy. 1.5 Any entity which has been barred by any agency of the Central Government, any State Government, any Statutory Authority or any public sector undertaking, as the case may be, from participating in any project, and the bar subsists as on the date of the Proposal, would not be eligible to submit a Proposal either by itself or through its Associate. 1.6 Vijayawada Municipal Corporation (VMC) reserves the right to terminate a firm s participation in the tender process at any time, should VMC consider that a firm has, without the prior consent, failed to comply with any of the procedures and requirements prescribed in the RFP. 1.7 It shall be deemed that by submitting the Proposal, the Applicant has: a. made a complete and careful examination of the RFP; b. received all relevant information requested from the VMC; c. accepted the risk of inadequacy, error or mistake in the information provided in the RFP or furnished by or on behalf of the VMC or relating to any of the matters referred in the RFP; d. satisfied itself about all matters, things and information, including matters referred herein, necessary and required for submitting an informed Application and performance of all of its obligations there under; e. acknowledged that it does not have a Conflict of Interest; and f. Agreed to be bound by the undertaking provided by it under and in terms hereof. 1.8 The VMC shall not be liable for any omission, mistake or error in respect of any of the above or on account of any matter or thing arising out of or concerning or relating to RFP or the Selection Process, including any error or mistake therein or in any information or data given by the VMC. 1.9 The Proposal of a firm shall be liable for disqualification in the event of the following: g. If the firm refuses to accept the correction of errors in its proposal, (or) h. If the Firm submits a conditional Proposal which would affect unfairly the competitive provision of other firms who submitted substantially responsive proposal and/or is not accepted by VMC.

VMC- RFP TO EXECUTE NEW & SMART DIGITAL HOUSE NUMBERING PROJECT IN THE CITY OF VIJAYAWADA 1.10 AMENDMENT TO RFP i. At any time prior to the due date for submission of Proposal, the VMC may, for any reason, whether at its own initiative or otherwise, modify the RFP document by issuing Addendum/ Amendment. j. In order to provide the Applicants with reasonable time for taking an amendment into account, or for any other reason, the VMC may, in its sole discretion, extend the Proposal Due Date (PDD). 1.11 CONFLICT OF INTEREST k. The VMC expects that the Consultant provides professional, objective, and impartial advice and at all times hold the VMC's interests paramount, avoid conflicts with other assignments or its own interests, and act without any consideration for future work. The Consultant shall not accept or engage in any assignment that would be in conflict with its prior or current obligations to other clients, or that may place it in a position of not being able to carry out the assignment in the best interests of the VMC. l. An Applicant shall not have a conflict of interest that may affect the Selection Process or the Consultancy (the "Conflict of Interest"). Any Applicant found to have a Conflict of Interest shall be disqualified. m. An Applicant shall be deemed to have a Conflict of Interest affecting the Selection Process, if: i. a constituent of such Applicant is also a constituent of another Applicant; (or) ii. such Applicant or its Associate receives or has received any direct or indirect subsidy or grant from any other Applicant or its Associate; (or) iii. such Applicant has the same legal representative for purposes of this Application as any other Applicant; (or) iv. if a firm is engaged by the VMC to provide goods or works or services and if the Associate/s of such firm is engaged for providing consulting services for the same project and vice versa.

VMC- RFP TO EXECUTE NEW & SMART DIGITAL HOUSE NUMBERING PROJECT IN THE CITY OF VIJAYAWADA 2. PREPARATION, SUBMISSION AND EVALUATION OF PROPOSALS

VMC- RFP TO EXECUTE NEW & SMART DIGITAL HOUSE NUMBERING PROJECT IN THE CITY OF VIJAYAWADA PREPARATION, SUBMISSION AND EVALUATION OF PROPOSALS 2.1 GENERAL a. The firms shall bear all costs associated with the preparation and submission of its proposal, including any site visits, field investigations, data collection, analysis, etc. as also any discussions/negotiations. The VMC shall not be responsible or liable for any such costs incurred. b. The firms should submit their proposals individually and consortium is not allowed. c. Adherence to formats, wherever prescribed, is required. Non-adherence to formats might be a ground for declaring a proposal non-responsive. d. All communication and information shall be provided in writing and in English language only. e. All communication and information provided should be legible, and wherever the information is given in figures, the same should also be mentioned in words. In case of conflict between amounts stated in figures and words, the amount stated in words will be taken as correct and final. 2.2 PREPARATION AND SUBMISSION OF PROPOSALS f. The Proposals shall be prepared in separate envelopes as under. i. OUTER ENVELOPE: Annexure A, Envelope I and Envelope II ii. ENVELOPE I: Technical Proposal iii. ENVELOPE II: Price Proposal g. Annexure-A, Envelopes I and II shall be sealed, signed and placed in the Outer Envelope. The Outer Envelope, containing the said two envelopes (envelopes I & II) along with Annexure A as per Data Sheet shall be properly signed, stamped, sealed and submitted. Outer Envelope shall be sealed, labelled as SURVEY TO EXECUTE NEW & SMART DIGITAL HOUSE NUMBERING PROJECT IN THE CITY OF VIJAYAWADA 2.3 SUBMISSIONS IN ENVELOPE I (TECHNICAL PROPOSAL) Envelope-I shall contain the following documents. h. Signed RFP document i. Checklist of Submissions as per Annexure 1 j. Covering Letter as per Annexure 2 Note: Security Deposit will be refunded to the unsuccessful bidder after selection of the consultant.

VMC- RFP TO EXECUTE NEW & SMART DIGITAL HOUSE NUMBERING PROJECT IN THE CITY OF VIJAYAWADA k. Experience of the Applicant in providing Consultantural consultancy services: Details of experience of the Consultant shall be submitted in the format enclosed as Annexure 3 1. Experience of Associates and JVs are not allowed. Experience of completed services will only be considered. Ongoing project experience will not be considered. Envelope I (Technical Proposal) shall be sealed, labelled as SURVEY TO EXECUTE NEW & SMART DIGITAL HOUSE NUMBERING PROJECT IN THE CITY OF VIJAYAWADA 2.4 SUBMISSIONS IN ENVELOPE II (FINANCIAL PROPOSAL) The financial proposal shall contain the professional fee (price quote) of the firm in Indian Rupees that is inclusive of transport, accommodation, printing and stationery and all other expenses except service tax. The financial proposal shall be submitted in the format enclosed at Annexure 4. The no. of dwelling units survey shall be verified by Technical partner and VMC too.soon after verification 70% Payment shall be made on Monthly basis, and 30% payment shall be released after completion of the entire survey in Vijayawada Bid shall be quoted considering the entire survey in Vijayawada but the rate shall be quoted for each dwelling unit. Envelope II (Financial Proposal) shall be sealed, labelled as SURVEY TO EXECUTE NEW & SMART DIGITAL HOUSE NUMBERING PROJECT IN THE CITY OF VIJAYAWADA 2.5 SIGNING OF PROPOSALS The Authorized Signatory shall sign or initial each page of the proposal documents along with the stamp of the firm. They should also sign & stamp each page of the RFP & return the same along with proposal to VMC. 2.6 OPENING OF PROPOSALS l. Proposals received by the due date and time and in sealed condition will only be considered for opening and evaluation. Proposals other than the above will be summarily rejected. m. Firms that submitted the proposals will be duly intimated with the date, time and venue for opening the proposals received as above. Authorised representatives of the participating firms are requested to be present during proposal opening n. The details of the authorised representatives (who choose to attend) present will be recorded. 1 No project shall be repeated under different categories for claiming experience

VMC- RFP TO EXECUTE NEW & SMART DIGITAL HOUSE NUMBERING PROJECT IN THE CITY OF VIJAYAWADA o. Name of the firms that submitted the proposals will be read aloud in the presence of firm s representatives and will be recorded. 2.7 OPENING AND EVALUATION OF OUTER ENVELOPE p. Outer Envelope shall be opened and checked for the following and will be recorded accordingly. i. Annexure A as per Data Sheet (Minimum Eligibility Criteria) along with supporting documents. ii. Sealed Envelope I (Technical Cover). iii. Sealed Envelope II (Financial Cover) ~ sealed and stamped q. Evaluation of Outer Envelope shall be undertaken only if all the documents are submitted as above. r. Annexure A and supporting documents will be evaluated for Minimum Eligibility Criteria as per the Data Sheet with this RFP. s. Proposals meeting the minimum eligibility criteria will only be considered for further evaluation of the Proposals. t. Applicants not meeting the minimum eligibility criteria as above are deemed to be disqualified and will be barred from further evaluation of their proposal. No correspondence or representation will be entertained and VMC decision will be final in this regard. 2.8 OPENING AND EVALUATION OF ENVELOPE I (TECHNICAL PROPOSAL) u. Evaluation of Technical Proposal will be taken up only if the applicant meets the minimum eligibility criteria as mentioned in the data sheet. v. The Envelope I of the eligible proposals will be opened and checked for all the mandatory documents duly signed as per the list provided above and in the prescribed formats. VMC shall take a decision at its sole discretion with regard to proposals without any of the said documents or documents submitted in any other format other than the prescribed w. The technical proposals will be evaluated based on the profile of the consultant in providing projects of similar nature and also based on the presentation of broad concepts of the current project before the committee constituted for the purpose on the date and time mentioned in the schedule of RFP process 2.9 OPENING AND EVALUATION OF ENVELOPE II (FINANCIAL PROPOSAL) The Envelope II of those consultants selected by the committee in technical proposal evaluation will be opened. 2.10 CRITERIA FOR SELECTION OF CONSULTANT The sole criterion for selection of the consultant is the lowest quoted consultant among the technically qualified applicants.

VMC- RFP TO EXECUTE NEW & SMART DIGITAL HOUSE NUMBERING PROJECT IN THE CITY OF VIJAYAWADA 3. BID DATA SHEET

VMC- RFP TO EXECUTE NEW & SMART DIGITAL HOUSE NUMBERING PROJECT IN THE CITY OF VIJAYAWADA 1. DATA SHEET S.No. Key Information Details 1. Project RFP Details Providing consultancy services TO EXECUTE NEW & SMART DIGITAL HOUSE NUMBERING PROJECT IN THE CITY OF VIJAYAWADA 2. Authority Vijayawada Municipal Corporation (VMC) Proposal Conditions and Evaluation 3. Period of consultancy 4. Minimum Eligibility Criteria The period of consultancy is initially for 3 months from the date of Agreement. a) The Consultant/ Firm shall be registered b) The Consultant with accomplished experience in conducting survey of similar nature and should have at least 3 years of experience in similar services. This should be supported by necessary documentary proof. c) The consultant will have to finish the whole survey within a span of 3 months d) The consultant shall on his own costs procure the mobiles or data connections that need to be used to conduct and survey. e) Should use the mobile application provided by the corporation to conduct the survey and f) The consultant shall beforehand give out a plan of action based on the phased area 5. Proposal Evaluation Technical and Financial Evaluation of applicants that meet the minimum eligibility criteria will only be undertaken. Applicants not meeting the minimum eligibility criteria are deemed to be disqualified from further tender evaluation process. Technical Evaluation: Consists of the profile of the consultant in similar projects with photos. The qualified consultants also need to make the presentation of how they would conduct this survey before the committee constituted for the purpose on the date and time mentioned in the schedule of RFP process. The committee will select one or more consultants for opening the financial proposal, basing on the profile and their plan of action. Financial Evaluation: Price bids of the technically qualified firms will only be opened. The project will be awarded to the technically

VMC- RFP TO EXECUTE NEW & SMART DIGITAL HOUSE NUMBERING PROJECT IN THE CITY OF VIJAYAWADA S.No. Key Information Details qualified applicant with the Lowest Price Quote. 6. Criteria for selection of Consultant The sole criterion for selection of the consultant is the lowest quoted consultant among the technically qualified applicants. Proposal Submissions 7. Outer Envelope Envelope 1 & Envelope 2 as detailed in RFP document Minimum Eligibility Criteria ~ Annexure A 8. Envelope 1: Technical Proposal Signed RFP document Checklist of Submissions ~ Annexure 1 Covering Letter ~ Annexure 2 Similar Experience ~ Annexure 3 9. Envelope 2: Price Proposal The Applicants shall be required to submit their Price Proposals in the format (Annexure 4) as provided in the RFP duly filled and signed.

VMC- RFP TO EXECUTE NEW & SMART DIGITAL HOUSE NUMBERING PROJECT IN THE CITY OF VIJAYAWADA 4. FORMATS FOR SUBMISSION OF PROPOSAL (Annexures)

VMC- RFP TO EXECUTE NEW & SMART DIGITAL HOUSE NUMBERING PROJECT IN THE CITY OF VIJAYAWADA ANNEXURE A (OUTER ENVELOPE) Details of having minimum eligibility criteria along with enclosures and certificates. a) b) c) d) e) f) etc COMPANY SEAL SIGNATURE NAME DESIGNATION COMPANY DATE Signature of the Charted Account with name & registration number

VMC- RFP TO EXECUTE NEW & SMART DIGITAL HOUSE NUMBERING PROJECT IN THE CITY OF VIJAYAWADA Format for CHECKLIST OF SUBMISSIONS IN ENVELOPES I & II Annexure 1 Status S No. Enclosures to the Proposal (Submitted / Not Submitted) Remarks 1. Signed RFP document 2. Covering Letter (Annexure 2) 3. Experience Details (Annexure 3) 4. Financial Proposal (Annexure 4)

VMC- RFP TO EXECUTE NEW & SMART DIGITAL HOUSE NUMBERING PROJECT IN THE CITY OF VIJAYAWADA To Format for COVERING LETTER (LETTER OF PROPOSAL) (On Applicant s Letter Head) The Commissioner, Vijayawada Municipal Corporation Date: Annexure 2 Sub: Consultancy Services to SURVEY AND EXECUTE NEW & SMART DIGITAL HOUSE NUMBERING PROJECT IN THE CITY OF VIJAYAWADA Reg. With reference to your RFP Document dated ---------------------------, I / We, having examined all relevant documents and understood their contents, hereby submit our Proposal for selection as Consultant for the subject project. The proposal is unconditional and unqualified. 2. I/We acknowledge that the VMC will be relying on the information provided in the Proposal and the documents accompanying the Proposal for selection of the Consultant, and we certify that all information provided in the Proposal and in the Appendices are true and correct, nothing has been omitted which renders such information misleading; and all documents accompanying such Proposal are true copies of their respective originals. 3. This statement is made for the express purpose of appointment as the Consultant for the aforesaid Project. 4. I / We shall make available to the VMC any additional information it may deem necessary or require for supplementing or authenticating the Proposal. 5. I / We acknowledge the right of the VMC to reject our application without assigning any reason or otherwise and hereby waive our right to challenge the same on any account whatsoever. 6. I/We declare that: (a) I / We do not have any conflict of interest as mentioned in the RFP Document; (b) I / We have not directly or indirectly or through an agent engaged or indulged in any corrupt practice, fraudulent practice, coercive practice, undesirable practice or restrictive practice in respect of any tender or request for proposal issued by or any agreement entered into with the VMC or any other public sector enterprise or any government, Central or State; and (c) I/We hereby certify that we have taken steps to ensure that in conformity with the provisions of this RFP, no person acting for us or on our behalf will engage in any corrupt practice, fraudulent practice, coercive practice, undesirable practice or restrictive practice. 7. I / We understand that you may cancel the Selection Process at any time and that you are neither bound to accept any Proposal that you may receive nor to select the Consultant, without incurring any liability to the Applicants in accordance with the RFP document.

VMC- RFP TO EXECUTE NEW & SMART DIGITAL HOUSE NUMBERING PROJECT IN THE CITY OF VIJAYAWADA 8. I/We certify that in regard to matters other than security and integrity of the country, we or any of our Associates have not been convicted by a Court of Law or indicted or adverse orders passed by a regulatory authority which would cast a doubt on our ability to undertake the Consultancy for the Project or which relates to a grave offence that outrages the moral sense of the community. 9. I / We further certify that in regard to matters relating to security and integrity of the country, we have not been charge-sheeted by any agency of the Government or convicted by a Court of Law for any offence committed by us or by any of our Associates. 10. 1/We hereby irrevocably waive any right or remedy which we may have at any stage at law or howsoever otherwise arising to challenge or question any decision taken by the VMC (and/ or the Government of India) in connection with the selection of Consultant or in connection with the Selection Process itself in respect of the above mentioned Project. 11. I/We agree and understand that the proposal is subject to the provisions of the RFP document. In no case, shall I/we have any claim or right of whatsoever nature if the Consultancy for the Project is not awarded to me/us or our proposal is not opened or rejected. 12. In the event of my/our firm being selected as the Consultant, I/we agree and undertake to provide the services of the Consultant in accordance with the provisions of the RFP and I/we shall be responsible for providing the agreed services. 13. I/We have studied RFP and all other documents carefully. We understand that we shall have no claim, right or title arising out of any documents or information provided to us by the VMC or in respect of any matter arising out of or concerning or relating to the Selection Process including the award of Consultancy. 14. The Technical and Financial Proposals are being submitted in separate covers along with Annexure-A to prove our financial details. The contents provided in Annexure-A, Envelopes I & II shall constitute the Application which shall be binding on us. 15. I/We agree and undertake to abide by all the terms and conditions of the RFP Document. In witness thereof, I/we submit this Proposal under and in accordance with the terms of the RFP Document. Yours faithfully, (Signature, name and designation of the authorized signatory) (Name and seal of the Applicant)

VMC- RFP TO EXECUTE NEW & SMART DIGITAL HOUSE NUMBERING PROJECT IN THE CITY OF VIJAYAWADA EXPERIENCE IN SIMILAR PROJECTS Annexure 3 S# Name of Project Client Details Project Location Project Cost (in Rs) Document Enclosed as Proof of Experience* 1 Signature Name Designation Company Date Notes: * The claimed experience shall be supported by project completion certificates issued by the clients towards documentary evidence. Only completed projects will be considered for evaluation.

VMC- RFP TO EXECUTE NEW & SMART DIGITAL HOUSE NUMBERING PROJECT IN THE CITY OF VIJAYAWADA Format for FINANCIAL PROPOSAL Annexure 4 [On the Letter head of the Firm] Date: To The Commissioner, Vijayawada Municipal Corporation Sir: Sub: Consultancy services to SURVEY AND EXECUTE NEW & SMART DIGITAL HOUSE NUMBERING PROJECT IN THE CITY OF VIJAYAWADA -Reg. As a part of the Proposal for providing consultancy services for the subject Project, we hereby submit the following Professional Fee quotation to the Vijayawada Municipal Corporation. We quote Rupees (Rupees in words followed by Rs. in figures in brackets) plus applicable service tax towards our Professional fee per annum to be paid as per payment schedule specified in the RFP. We abide by the above quote, terms and conditions of the RFP, if VMC selects us as the consultant for this particular project. We also understand that, in case any difference between the quoted amount in words and figures, the quote in words will be taken as final. Yours faithfully, (Signature of Authorised Signatory) (Name, Title, Address, Date) Note: The financial proposal to be submitted strictly as per the above format. Noncompliance to the above format shall disqualify the firm s proposal

Volume - III

Contents 1. General 1.1 Definitions and Interpretation 1.2 Relation between the Parties 1.3 Rights and Obligations 1.4 Governing law and jurisdiction 1.5 Language 1.6 Table of contents and headings 1.7 Notices 1.8 Location 1.9 Authority of Member-in-charge 1.10 Authorized representatives 1.11 Taxes and duties TERMS OF CONTRACT 2. Commencement, Completion and Termination of Agreement 2.1 Effectiveness of Agreement 2.2 Commencement of Services 2.3 Termination of Agreement for failure to commence Services 2.4 Expiration of Agreement 2.5 Entire Agreement 2.6 Modification of Agreement 2.7 Force Majeure 2.8 Suspension of Agreement 2.9 Termination of Agreement 3. Obligations of the Consultant 3.1 General 3.2 Conflict of Interest 3.3 Confidentiality 3.4 Liability of the Consultant 3.5 Insurance to be taken out by the Consultant 3.6 Accounting, inspection and auditing 3.7 Consultant's actions requiring the Corporation's prior approval 3.8 Reporting obligations 3.9 Documents prepared by the Consultant to be the property of the Corporation 3.10 Equipment and materials furnished by the Corporation 3.11 Providing access to the Project Office and Personnel 3.12 Accuracy of Documents 4. Consultant's Personnel and Sub-Consultant 4.1 General 4.2 Deployment of Personnel 4.3 Approval of Personnel 4.4 Substitution of Key Personnel 4.5 Working hours, overtime, leave etc. 4.6 Team Leader 4.7 Sub-Consultants 5. Obligations of the Corporation

5.1 Assistance in clearances etc. 5.2 Access to land and property 5.3 Change in Applicable Law 5.4 Payment 6. Payment to the Consultant 6.1 Cost estimates and Agreement Value 6.2 Currency of payment 6.3 Mode of billing and payment 7. Liquidated damages and penalties 7.1 Performance Security 7.2 Liquidated Damages 7.3 Penalty for deficiency in Services 8. Fairness and Good Faith 8.1 Good Faith 8.2 Operation of the Agreement 9. Settlement of Disputes 9.1 Amicable settlement 9.2 Dispute resolution 9.3 Conciliation 9.4 Arbitration 10 Miscellaneous Terms AGREEMENT

Providing servicesto EXECUTE NEW & SMART DIGITAL HOUSE NUMBERING PROJECT IN THE CITY OF VIJAYAWADA AGREEMENT No. This AGREEMENT (hereinafter called the "Agreement") is made on the day of the month of 2015, between, on the one hand, the Vijayawada Municipal Corporation (VMC) [Represented by the Commissioner] (hereinafter called the "Corporation" which expression shall include their respective successors and permitted assigns, unless the context otherwise requires) and, on the other hand, (hereinafter called the "Consultant" which expression shall include their respective successors and permitted assigns). WHEREAS (A) The Corporation vide its Request for Proposal with reference No., Dt - 04-2015 invited RFP for Consultancy Services (hereinafter called the "Consultancy") for CONSULTANCY SERVICES TO EXECUTE NEW & SMART DIGITAL HOUSE NUMBERING PROJECT IN THE CITY OF VIJAYAWADA. (B) the Consultant submitted its proposals for the aforesaid work, whereby the Consultant represented to the Corporation that it had the required professional skills, and in the said proposals the Consultant also agreed to provide the Services to the Corporation on the terms and conditions as set forth in the RFP and this Agreement; and (C) thecorporation, on acceptance of the aforesaid proposals of the Consultant, awarded the Consultancy to the Consultant vide its Letter of Award dated (the "LOA"); and (D) in pursuance of the LOA, the parties have agreed to enter into this Agreement. NOW, THEREFORE, the parties hereto hereby agree as follows: 1. GENERAL

1.1. Definitions and Interpretation 1.1.1. The words and expressions beginning with capital letters and defined in this Agreement shall, unless the context otherwise requires, have the meaning hereinafter respectively assigned to them: (a) "Additional Costs" shall have the meaning set forth in Clause 6.1.2; (b) "Agreement" means this Agreement, together with all the Annexes; (c) "Agreement Value" shall have the meaning set forth in Clause 6.1.2; (d) "Applicable Laws" means the laws and any other instruments having the force of law in India as they may be issued and in force from time to time; (e) "Bank" means a bank incorporated in India as scheduled bank. (f) "Confidential Information" shall have the meaning set forth in Clause 3.3; (g) "Conflict of Interest" shall have the meaning set forth in Clause 3.2 read with the provisions of RFP; (h) "Damages" means shall have the meaning set forth in Sub-clause (m) of Clause 1.1.2; (i) "Dispute" shall have the meaning set forth in Clause 9.2.1; (j) "Effective Date" means the date on which this Agreement comes into force and effect pursuant to Clause 2.1; (k) "Government" means the Government of Andhra Pradesh; (l) "INR, Re. or Rs." means Indian Rupees; (m) "Insurance Cover" means the aggregate of the maximum sums insured under the insurances taken out by the Consultant pursuant to this Agreement, and includes all insurances required to be taken out by the Consultant under Clause 3.5 but not actually taken, and when used in the context of any act or event, it shall mean the aggregate of the maximum sums insured and payable or deemed to be insured and payable in relation to such act or event; (n) "Member", in case the Consultant consists of a joint venture or consortium of more than one entity, means any of these entities, and "Members" means all of these entities; (o) "Consultant" means the Successful Consultant who signs the Contract with Vijayawada Municipal Corporation (VMC). (p) "Party" means the Corporation or the Consultant, as the case may be, and Parties means both of them; (q) "Personnel" means persons hired by the Consultant as employees and assigned to the performance of the Services or any part thereof; (r) "RFP" means the Request for Proposal document in response to which the Consultant's proposal for providing Services was accepted;

(s) "Services" means the work to be performed by the Consultant pursuant to this Agreement, as described in the Terms of Reference hereto; (t) "Sub-Consultant" means any entity to which the Consultant subcontracts any part of the Services in accordance with the provisions of Clause 4.7; (u) "Successful Consultant" means the Consultant who is found to be the highest scorer based CQCCBS method at the conclusion of the selection process, subject to compliance to the terms and conditions of RFP and its amendments, if any; and (v) "Third Party" means any person or entity other than the Government, the Corporation or the Consultant. 1.1.2. INTERPRETATIONS in the Agreement, unless the context otherwise requires, (a) References to any legislation or any provision thereof shall include amendment or reenactment or consolidation of such legislation or any provision thereof so far as such amendment or re-enactment or consolidation applies or is capable of applying to any transaction entered hereunder; (b) References to laws of India or Indian law or regulation having the force of law shall include the laws, acts, ordinances, rules, regulations, bylaws or notifications which have the force of law in the territory of India and as from time to time may be amended, modified, supplemented, extended or re-enacted; (c) References to a "person" and words denoting a natural person shall be construed as a reference to any individual, firm, company, corporation, society, trust, government, state or agency of a state or any association or partnership (whether or not having separate legal personality) of two or more of the above and shall include successors and assigns; (d) The table of contents, headings or sub-headings in this Agreement are for convenience of reference only and shall not be used in, and shall not effect, the construction or interpretation of this Agreement; (e) The words "include" and "including" are to be construed without limitation and shall be deemed to be followed by "without limitation" or "but not limited to" whether or not they are followed by such phrases; (f) Any reference to any period of time shall mean a reference to that according to India Standard Time; (g) Any reference to day shall mean a reference to calendar day; (h) References to a "business day" shall be construed as a reference to a day (other than Sunday) on which banks in Andhra Pradesh are generally open for business; (i) Any reference to month shall mean a reference to calendar month as per the Gregorian calendar; (j) Reference to any date, period, or Project Milestone shall mean and include such date, period or Project Milestone as may be extended pursuant to the Agreement;

(k) Any reference to any period commencing "from" a specified day or date and "till" or "until" a specified day or date shall include both such days or dates; provided that if the last day of any period computed under the Agreement is not a business day, then the period shall run until the end of the next business day; (l) the Schedules and Recitals to the Agreement form an integral part of the Agreement and will be in full force and effect as though they were expressly set out in the body of the Agreement; and (m) the liquidated damages payable by either Party to the other Party, as set forth in the agreement, whether on per diem basis, or otherwise, are mutually agreed genuine preestimated loss and damage likely to be suffered and incurred by the Party entitled to receive the same and are not by way of penalty (the "Liquidated Damages"). Any word or expression used in the Agreement shall, unless otherwise defined or construed in the Agreement, bear its ordinary English meaning and, for these purposes, the General Clauses Act 1897 shall not apply. All measurements and calculations shall be in the metric system and calculations done to two decimal places, with the third digit if any of five or above being rounded up and below five being rounded down. All terms and words not defined herein shall, unless the context otherwise requires, have the meaning assigned to them in the RFP. 1.1.3. The following documents along with all addenda issued thereto shall be deemed to form and be read and construed as integral parts of this Agreement and in case of any contradiction between or among them the priority in which a document would prevail over another would be as laid down below beginning from the highest priority to the lowest priority (a) Agreement; (b) Annexure of Agreement; (c) RFP; and (d) Letter of Award. (e) Subject to the provisions of the Clause 1.1.3, in case of ambiguities or discrepancies within the Agreement, the following shall apply: a) Between two or more Clauses of the Agreement, the provisions of a specific Clause relevant to the issue under consideration shall prevail over those in other Clauses; b) Between the Clauses of the Agreement and the Annexure, the Clauses shall prevail; c) Between two Annexure, the Annexure relevant to the issue shall prevail; 1.2. Relation between the Parties: Nothing contained herein shall be construed as establishing a relation of master and servant or of agent and principal as between the Corporation and the Consultant. The Consultant shall, subject to this Agreement, have complete charge of Personnel performing the Services and shall be fully responsible for the Services performed by them or on their behalf hereunder. 1.3. Rights and obligations: The mutual rights and obligations of the Corporation and the Consultant shall be as set forth in the Agreement, in particular: (a) the Consultant shall carry out the Services in accordance with the provisions of the Agreement; and (b) the Corporation shall make payments to the Consultant in accordance with the provisions of the Agreement. 1.4. Governing law and jurisdiction: This Agreement shall be construed and interpreted in accordance with and governed by the laws of India, and the courts of Andhra Pradesh shall have exclusive jurisdiction over matters arising out of or relating to this Agreement.

1.5. Language: All notices required to be given by one Party to the other Party and all other communications, documentation and proceedings which are in any way relevant to this Agreement shall be in writing and in English language. 1.6. Table of contents and headings: The table of contents, headings or sub-headings in this Agreement is for convenience of reference only and shall not be used in, and shall not affect, the construction or interpretation of this Agreement. 1.7. Notices: Any notice or other communication to be given by any Party to the other Party under or in connection with the matters contemplated by this Agreement shall be in writing and shall: (a) in the case of the Consultant, be given by facsimile or e-mail and by letter delivered by hand to the address given and marked for attention of the Consultant's Representative set out below in Clause 1.10 or to such other person as the Consultant may from time to time designate by notice to the Corporation; provided that notices or other communications to be given to an address outside Hyderabad may, if they are subsequently confirmed by sending a copy thereof by registered acknowledgement due, air mail or by courier, be sent by facsimile or email to the number as the Consultant may from time to time specify by notice to the Corporation; (b) in the case of the Corporation, be given by facsimile or e-mail and by letter delivered by hand and be addressed to the Corporation with a copy delivered to the Corporation Representative set out below in Clause 1.10 or to such other person as the Corporation may from time to time designate by notice to the Consultant; provided that if the Consultant does not have an office in Hyderabad it may send such notice by facsimile or email and by registered acknowledgement due, air mail or by courier; and (c) any notice or communication by a Party to the other Party, given in accordance herewith, shall be deemed to have been delivered when in the normal course of post it ought to have been delivered and in all other cases, it shall be deemed to have been delivered on the actual date and time of delivery; provided that in the case of facsimile or e-mail, it shall be deemed to have been delivered on the working days following the date of its delivery. 1.8. Location: The Services shall be performed at the site of the Project in accordance with the provisions of RFP and at such locations as are incidental thereto, including the offices of the Consultant. 1.9. Authority of Member-in-charge: In case the Consultant consists of a consortium of more than one entity, the Parties agree that the Lead Member shall act on behalf of the Members in exercising all the Consultant's rights and obligations towards the Corporation under this Agreement, including without limitation the receiving of instructions and payments from the Corporation. 1.10. Authorized Representatives 1.10.1. Any action required or permitted to be taken, and any document required or permitted to be executed, under this Agreement by the Corporation or the Consultant, as the case may be, may be taken or executed by the officials specified in this Clause 1.10. 1.10.2. The Corporation may, from time to time, designate one of its officials as the Corporation Representative. Unless otherwise notified, the Corporation Representative shall

be: The Commissioner, Canal Road, Jawaharlal Nehru Building, Vijayawada: 520001, Andhra Pradesh, India.Phone Number: (0866) 2420062, Fax number: (0866) 2423022, Website: www.ourvmc.org, Email:ourvmc@yahoo.com.The Consultant may designate one of its employees as Consultant's Representative. Unless otherwise notified, the Consultant's Representative shall be: ----------------------------------------- Tel: ----------------------- Mobile --------- ------------------ Fax ------------------- Email----------------------- 1.11. Taxes and duties: Unless otherwise specified in the Agreement, the Consultant shall pay all such taxes, duties, fees and other impositions as may be levied under the Applicable Laws and the Corporation shall perform such duties in regard to the deduction of such taxes as may be lawfully imposed on it. 1.12. DISCLAIMER: The Consultant acknowledges that prior to the execution of the Agreement, the Consultant has carefully examined and made an independent evaluation of the Scope of the Project, the proposed capital city area conditions, and such other information as provided in the RFP document or obtained, procured or gathered otherwise, and has determined to its satisfaction the accuracy or otherwise thereof and the nature and extent of risks, challenges and hazards as are likely to arise or may be faced by it during the course of performance of its obligations. Corporation makes no representation whatsoever, express, implicit or otherwise, regarding the accuracy, correctness, reliability and/or completeness of any assessment, assumptions, statement or information provided by it and the Consultant confirms that it shall have no claim whatsoever against Corporation in this regard. The Parties agree that any mistake or error in or relating to any of the matters set forth in the RFP document shall not vitiate the Agreement, or render it voidable. In the event that either Party becomes aware of any mistake or error relating to any of the matters set forth in this Clause, that Party shall immediately notify the other Party, specifying the mistake or error; provided, however, that a failure on part of Corporation to give any notice pursuant to this Clause shall not prejudice the disclaimer of Corporation contained in Clause and shall not in any manner shift to Corporation any risks assumed by the Consultant pursuant to the Agreement. Except as otherwise provided in the Agreement, all risks relating to the Project shall be borne by the Consultant and Corporation shall not be liable in any manner for such risks or the consequences thereof. 1.13. REPRESENTATIONS AND WARRANTIES: The Consultant represents and warrants to Corporation that: a) the Selected Consultant is duly organized and validly existing under the laws of the jurisdiction of its incorporation and has requested Corporation to accept the Consultant as