CITY OF ANTIGO COMMON COUNCIL SEPTEMBER 11, 2013 Common Council of the City of Antigo met in regular session on the above date at 6:00 p.m. in the Council Chambers, City Hall, Mayor Brandt presiding. Roll Call Present: Alderpersons Kapusta, Darling, Kassis, T. Bauknecht, Beck, Bugni, and D. Bauknecht. Absent: Dunn and Balcerzak. Mayor Brandt excused Alderpersons Dunn and Balcerzak. Department Managers in attendance were: Mark Desotell, Director of Administrative Services; Charley Brinkmeier, Land Surveyor/Project Manager; and Sarah Repp, Parks, Recreation, and Cemetery Supervisor. Others in attendance were: Michael Winter, City Attorney; Jeanne Jensen, Deputy Clerk-Treasurer; Cal Krueger and Dennis J. Schmidt, Duffek Sand & Gravel; Jerry Broekman, Advance Construction; Gale Demlow, CROP Walk; Debra McGregor, Children s Service Society; Scott Martin, MSA Professional Services; and Jack Strasser. The Pledge of Allegiance was recited followed by a moment of silent meditation keeping in mind the significance of this day along with thoughts of Alderperson Balcerzak as he is experiencing some health problems. Alderperson Bugni moved, Alderperson Darling seconded, to approve the minutes from the August 14, 2013, meeting. Carried. Citizen Comments There were no individuals wishing to address Council. Update on Citizen s Referrals from Previous Council Meeting No previous referrals were reported on. Resolutions CONSENT AGENDA Resolution No. 096-13 re Approving Operators Licenses BE IT RESOLVED BY THE COMMON COUNCIL, City of Antigo, that an Operator's License be issued to: Kelly J. Draeger pursuant to payment of fees. Resolution No. 097-13 re Approving Agreement with Duffek Sand and Gravel, Inc. for Completed Concrete Work on Sixth Avenue the Sixth Avenue and Field Street project was awarded to Advance Construction in March of 2012; and Advance Construction hired Duffek Sand and Gravel, Inc. as a subcontractor to complete the curb and gutter as well as driveway approaches and some replacement of sidewalks; and all work was completed in the construction season in 2012; and. there have been identified areas of driveway approaches and sidewalk that have peeled over the winter totaling approximately 5,600 square feet; and the contract requires that these areas that are not acceptable be replaced at the contractor s expense; and after meeting with Advance Construction, Duffek Sand and Gravel, Inc. and County Material, Duffek Sand and Gravel, Inc. has offered an alternative to replacing the areas.
Duffek Sand and Gravel, Inc. will pressure spray or clean sidewalks and approaches that have slight scarring on the surface and spray the approximate 5,600 square feet of sidewalk with TK290 Final Seal; and Duffek Sand and Gravel, Inc. will provide a three (3) year guarantee from any further deterioration not including normal wear and destructive ice control methods, with this cost being absorbed by Duffek Sand and Gravel, Inc.; and Duffek Sand and Gravel, Inc. has removed and replaced city sidewalk and driveway approaches that settled and cracked (approximately 198 square feet) and has included restoration of the disturbed area. This work will have a one (1) year warranty from the date of completion; and Duffek Sand and Gravel, Inc. will be responsible for 1,202 square feet of city sidewalk and approaches that peeled because of unforeseen weather conditions during placement, and approve the agreement as described in the attached letter from Duffek Sand and Gravel Inc. dated July 19, 2013. (Public Works Committee approved 4-0, Absent-1) (Letter on file in the Clerk-Treasurer s office.) Resolution No. 098-13 re Approving Waiver of Event Fee and Shelter Reservation Fee for CROP Walk the Parks, Recreation, & Cemetery Supervisor received a request from Faith United Church of Christ to waive the shelter reservation fees for the Hudson Street Shelter and event fees for CROP Walk to be held on August 29, 2013, and this event is free to the public and a portion of the funds raised will be returned to local food pantries. authorize waiving the reservation and event fees and for Hudson Street Shelter for the CROP Walk event on September 29, 2013. (Park, Cemetery and Recreation Commission approved 5-0, Absent-2) (Finance, Personnel and Legislative Committee approved 6-0) Resolution No. 099-13 re Approving Additional 2012 Carry Forward for Office Reconfiguration the City budgets over several years for some projects to allow for sufficient funds to complete a project, and, Council approves these funds to be carried forward to the next year to accumulate funds, and, when the 2012 funds carried forward to 2013 were approved with Resolution 136-12 the $20,000 carry forward for office reconfiguration in city hall was inadvertently omitted so these funds need to be carried forward, approve carrying forward $20,000 for Office Reconfiguration from 2012 Capital Improvement/Equipment Plan (CIP) undesignated fund balance to the CIP for General City. (Finance, Personnel and Legislative Committee approved 6-0) Resolution No. 100-13 re Approving Change of Providers for Post-Employment Health Plan (PEHP) the City offers a Post-Employment Health Plan (PEHP) to retiring employees for sick leave payouts with a Voluntary Employee Beneficiary Association (VEBA) plan through Nationwide Insurance which allows employees to use the funds for health insurance premiums, and,
North Shore Bank provides a Section 115 Trust for Post-Employment Health Plans (PEHP) that allows retired employees to use the funds for deductibles in addition to health insurance premiums, and, because the North Shore Bank plan allows more flexibility it would be advantageous to retirees to discontinue the Nationwide plan and begin the North Shore plan, discontinue offering the Nationwide PEHP Plan and begin offering the North Shore Bank PEHP Plan to retirees effective January 1, 2014. (Finance, Personnel and Legislative Committee approved 6-0) Resolution No. 101-13 re Approving Two New Plan Options for Nationwide Deferred Compensation Nationwide Insurance is one of the City s deferred compensation providers and the company representative recently approached staff with two new options available to employees, and, these options are offered with Nationwide through Morningstar Associates LLC with one of the plans having lower fees than employees are currently paying, and, the benefit to the City would be the lower risk for the fiduciary responsibilities of the plan, and, staff notified union representatives of the new plans and no feedback, positive or negative, was received, approving offering the two new deferred compensation plans with Morningstar Associates, LLC, through Nationwide Insurance. (Finance, Personnel and Legislative Committee approved 6-0) Resolution No. 102-13 re Approving Use of Expendable Trust Funds for City Park West Updates the City of Antigo has been working to update and improve the parks, and facilities, so our local venues can accommodate a variety of events and programs, which assist quality of life, economic development, and community growth, and the Park, Cemetery, and Recreation Commission has funds available which were raised through various fund raising efforts or donations to make improvements to the local park systems and facilities, and the Park, Cemetery, and Recreation Commission approved the funding for an outdoor cooler and freezer and additional electrical at City Park West that can be utilized for the summer Music in the Park series as well as other events and shelter reservations, NOW, THEREFORE, BE IT RESOLVED BY THE COMMON COUNCIL, City of Antigo, to approve funding of the outdoor cooler and freezer at City Park West in the amount of $1,655 through the Park, Recreation, and Cemetery Expendable Trust Fund. (Park, Cemetery and Recreation Commission approved 6-0, Absent 1) Resolution No. 103-13 re Approving Use of Expendable Trust Funds for Bandstand Structural Report the City of Antigo was made aware of structural concerns related to the City Park West Bandstand just prior to the start of the summer Music in the Park concert series, and the City of Antigo contacted JPF Engineering, LLC, based on recommendations from those that worked on the restoration project, to assess the structural integrity of the Bandstand to ensure the structure was safe for use, and
the Parks, Cemetery, and Recreation Commission was made aware of the cost for assessing the structural integrity of the City Park West Bandstand, and, the Commission approved the $868.40 payment for the assessment report from the 613.620.62001.53530 Expendable Trust Fund Account as the account has funds available that were specifically designated for the bandstand and its restoration and necessary repairs, NOW, THEREFORE, BE IT RESOLVED BY THE COMMON COUNCIL, City of Antigo, to approve the payment of the JPF Engineering, LLC invoice for $868.40 with funds derived from the Park, Recreation, and Cemetery Expendable Trust Fund. (Park, Cemetery and Recreation Commission approved 6-0, Absent 1) Resolution No. 104-13 re Approving Use of Expendable Trust Funds for Dog Park the City of Antigo received a $30,000.00 anonymous donation to fund the dog park off of the new Highway 64 bypass, and the donation completed the fencing and signage work, and, a gravel parking lot needed to be developed due to the soft landscape to prevent rutting and promote year-round use of the park, and the Park, Cemetery, and Recreation Commission has funds available, which were raised through various fund raising efforts or donations to make improvements to the local park systems and facilities, NOW, THEREFORE, BE IT RESOLVED BY THE COMMON COUNCIL, City of Antigo, to approve funding of $1,655 for the gravel parking area at the City of Antigo Dog Park with funds derived from the Park, Recreation, and Cemetery Expendable Trust Fund. (Park, Cemetery and Recreation Commission approved 6-0, Absent 1) Resolution No. 105-13 re Approving Installation of New Scoreboard at Kretz Park the Antigo Dugout Club, represented by Tom Kubeny, requested permission to install a new scoreboard at Kretz Park, and the Park, Cemetery, and Recreation Commission approved the concept for placement of a new scoreboard at Kretz Park contingent on all costs assumed by the Antigo Dugout Club with the project to begin only when full funding is in place, and, the Antigo Dugout Club will need to comply with local building codes and permits with the final plans to be reviewed and approved by the building inspector/ assessor, and if any trees are lost or damaged due to the placement of the new scoreboard or removal of the old scoreboard the trees will be replaced at the cost of the Antigo Dugout Club, and, the old scoreboard will be donated to the Antigo High School with all costs associated with moving the scoreboard assumed by either the School District or the Antigo Dugout Club, NOW, THEREFORE, BE IT RESOLVED BY THE COMMON COUNCIL, City of Antigo, to approve the placement of a new scoreboard at Kretz Park when the following conditions are met: - All costs are assumed by the Antigo Dugout Club with full funding obtained prior to start of the project. - All local building codes will be followed with final plans reviewed and approved by the City of Antigo Inspector/Assessor.
- Any costs, loss, or damages due to placement of the new scoreboard and removal of the old scoreboard, including loss or damage to trees, will be assumed by the Antigo Dugout Club. - The old scoreboard will be donated to the Antigo High School. (Park, Cemetery and Recreation Commission approved 6-0, Absent 1) Communications Reports from the department managers and agencies (placed on file). Letter from Children s Service Society of Wisconsin (referred to Budget Process at August 21, 2013 Finance, Personnel and Legislative Committee Meeting). Alderperson Bugni moved, Alderperson T. Bauknecht seconded, to approve the Consent Agenda. Mayor Brandt pulled Resolution No. 102-13. Alderperson Darling pulled Resolution No. 105-13. Ayes to approve the Consent Agenda as amended were: Kapusta, Darling, Kassis, T. Bauknecht, Beck, Bugni, and D. Bauknecht. Noes were: None. Absent: Dunn and Balcerzak. Carried. Resolution No. 102-13 re Approving Use of Expendable Trust Funds for City Park West Updates Mayor Brandt explained the wrong amount is listed in the resolution as the amount was copied from a different resolution by mistake. Alderperson Darling moved, Alderperson Bugni seconded, to approve Resolution No. 102-13 with an amendment to correct amount to $2,277.13. Upon the call of the ayes and noes to approve amendment portion, motion carried. Ayes to approve Resolution No. 102-13 as amended were: Kapusta, Darling, Kassis, T. Bauknecht, Beck, Bugni, and D. Bauknecht. Noes were: None. Absent: Dunn and Balcerzak. Carried. Resolution No. 105-13 re Approving Installation of New Scoreboard at Kretz Park Alderperson Darling moved, Alderperson Kassis seconded, to approve Resolution No. 105-13. Alderperson Darling questioned if the Fermanich family had been contacted as they had donated the scoreboard currently at Kretz Park noting he felt the City should get their approval. Michael Winter, City Attorney, stated Tom Kubeny of the Antigo Dugout Club gave a presentation at a Kiwanis Club meeting and had stated they did speak to the Fermanich family. Alderperson Beck moved, Alderperson Darling seconded, to postpone action on Resolution No. 105-13 until the proper parties are notified. Carried. Mayor Brandt referred Resolution No. 105-13 to the October 9, 2013, Council meeting and asked Sarah Repp, Parks, Recreation, and Cemetery Supervisor, to contact the Fermanich family prior to that time.
NEW BUSINESS Licenses Jay Jalaram, Inc. at 335 Superior Street (additional licenses to be considered at October Council meeting) - Cigarette License Mayor Brandt pulled the cigarette license application per the request of Jay Jalaram, Inc. They will be filing new applications under a different name. Permits Street Use Permit for Antigo First for the Old Time Market Street Fest Alderperson Darling moved, Alderperson Kassis seconded, to approve the Street Use Permit for Antigo First Old Time Market Street Fest. Carried. Ordinances Ordinance No. 1253B Updating 26-8 of the City Campground Ordinance Alderperson Kapusta moved, Alderperson Darling seconded, to approve Ordinance No. 1253B. Carried. Ordinance No. 1254B Updating Fee Structure Under 1-22 Regarding Delinquent Sidewalk/Snow Removal and Lawn Mowing Fee Alderperson Bugni moved, Alderperson T. Bauknecht seconded, to approve Ordinance No. 1254B. Alderperson Beck noted he felt the fee structure update should wait until the ordinance update is presented. Alderperson Bugni and Alderperson T. Bauknecht withdrew their motion to approve Ordinance No. 1254B. Mayor Brandt referred Ordinance No. 1254B to the October 9, 2013, Council meeting. Resolutions Resolution No. 106-13 re Approving Waiver of Insurance Requirements and 60 Day Notice for Antigo First for the Old Time Market Street Fest traditionally the City has approved closing Fifth Avenue for Market Street Days festivities sponsored by the Chamber of Commerce, and, Antigo First has taken over planning the event since the Chamber is no longer involved, and, because of the timing of Antigo First taking over the event, there was not sufficient time to have the request to waive insurance considered by the Finance, Personnel & Legislative Committee, and, the Antigo First group does not carry insurance for this event so the event will not be held if the insurance requirement is not waived, and, this has been a long running event in downtown Antigo which the businesses in that area would like to see continue, approve the request to waive the insurance requirements for Antigo First for the Old Time Market Street Fest,
BE IT FURTHER RESOLVED, approving this request without the required 60 day advance notice is a one-time approval and future requests should follow the notice requirements. (No Committee Action) Alderperson Kassis moved, Alderperson Kapusta seconded, to approve Resolution No. 106-13. Ayes were: Kapusta, Darling, Kassis, T. Bauknecht, Beck, Bugni, and D. Bauknecht. Noes were: None. Absent: Dunn and Balcerzak. Carried. Payment of Bills MISCELLANEOUS BUSINESS Alderperson Darling moved, Alderperson Bugni seconded, that Direct Deposits for August 2, 16, and 30, 2013, payrolls, City Citizens Bank Accounts Payable Check Nos. 55910-56110, both inclusive, Self-Funding Health Insurance Check Nos. 1785-1787, both inclusive, and Block Grant Revolving Loan Fund Check Nos. 3328-3335, both inclusive, be allowed as approved by the Mayor; and the Clerk-Treasurer be directed to pay the same. Ayes were: Kapusta, Darling, Kassis, T. Bauknecht, Beck, Bugni, and D. Bauknecht. Noes were: None. Absent: Dunn and Balcerzak. Carried. Committee Referrals Alderperson T. Bauknecht distributed information from Chris Berry of the Economic Development Corporation regarding a Wisconsin Economic Development Corporation class for elected officials. Ms. Berry wants to know what interest there is in this. A number of questions came up regarding who pays the cost and where and when it will be held so Council felt they could not make a decision on this until further information is received. Mayor Brandt reviewed the planned budget schedule: September 24 th Budget booklets will be distributed to Council. October 2 nd at 6:00 p.m. Committee of the Whole meeting to review the budget. October 16 th following Finance, Personnel, and Legislative Committee meeting, if necessary, another Committee of the Whole meeting to work on budget. October 21 st Clerk-Treasurer must publish hearing notice in the newspaper. November 6 th at 6:00 p.m. Public Hearing on the Budget. November 13 th 2014 Budget Adoption at regular Council meeting. Mayor Brandt indicated that for information only, he and Mark Desotell, Director of Administrative Services, met with Robin Stowe, Corporation Counsel, and Chairperson Solin (Langlade County) regarding misunderstandings and assumptions between the County and the City. Mayor Brandt advised that it was decided to informally meet once per month and he believes it would be beneficial to include one council person and one county board person at a time to participate in these informal meetings with ideas and concerns. There will be no action taken at these meetings. Upon inquiry by Alderperson Beck, Michael Winter, City Attorney, will check on the possibility of walking quorums. It was also suggested that Mayor Brandt and Chairperson Solin meet and take the appropriate support staff, if needed, and report back to the Council on discussions. There were no committee referrals.
Adjournment Alderperson Bugni moved, Alderperson Kassis seconded, to adjourn at 6:25 p.m. Carried. Approved: Attest: Mayor Deputy Clerk-Treasurer