CUPERTINO SANITARY DISTRICT SANITARY BOARD MEETING WEDNESDAY, SEPTEMBER 6, 2017 A_G_E_N_D_A Meeting to be held at 7:30 p.m. in the Stevens Creek Office Center, Suite 100, 20863 Stevens Creek Boulevard, Cupertino, California. 1. ROLL CALL: 2. MINUTES: A. APPROVAL OF THE MINUTES OF AUGUST 16, 2017 B. APPROVED MINUTES OF AUGUST 02, 2017 3. PERSONAL PRESENTATIONS: THIS PORTION OF THE MEETING IS RESERVED FOR PERSONS DESIRING TO ADDRESS THE BOARD ON ANY MATTER NOT ON THE AGENDA. SPEAKERS ARE LIMITED TO THREE (3) MINUTES. ALL STATEMENTS REQUIRING A RESPONSE WILL BE REFERRED TO STAFF FOR FURTHER ACTION. IN MOST CASES, STATE LAW WILL PROHIBIT THE BOARD FROM MAKING ANY DECISIONS WITH RESPECT TO A MATTER NOT LISTED ON THE AGENDA. 4. CORRESPONDENCE: A. CITY OF SARATOGA UTILITY TRENCH FAILURES ALONG SARATOGA SUNNYVALE ROAD, SARATOGA B. RIBBON CUTTING CEREMONY SAN JOSE-SANTA CLARA REGIONAL WASTEWATER FACILITY 5. MEETINGS: A. COMMUNITY OUTREACH EVENT: SILICON VALLEY FALL FESTIVAL TO BE HELD SEPTEMBER 9, 2017 B. REGULAR MEETING OF THE SAN JOSE/SANTA CLARA TREATMENT PLANT TECHNICAL ADVISORY COMMITTEE (TAC) TO BE HELD SEPTEMBER 11, 2017 C. SANTA CLARA COUNTY SPECIAL DISTRICTS ASSOCIATION REGULAR MEETING TO BE HELD SEPTEMBER 11, 2017 D. REGULAR MEETING OF THE SAN JOSE/SANTA CLARA TREATMENT PLANT ADVISORY COMMITTEE (TPAC) TO BE HELD SEPTEMBER 14, 2017
6. REPORTS: A. CASA CONFERENCE HELD AUGUST 22 24, 2017 1. CSRMA RISK MANAGEMENT TRAINING SEMINAR HELD ON AUGUST 22, 2017 2. CSRMA BOARD OF DIRECTORS MEETING HELD ON AUGUST 23, 2017 3. ATTORNEYS COMMITTEE MEETING HELD ON AUGUST 24, 2017 4. VARIOUS SESSIONS THROUGHOUT THE CONFERENCE B. CASSE WORKSHOP OF 8/30/2017 7. UNFINISHED BUSINESS: NONE 8. NEW BUSINESS: NONE 9. STAFF REPORT: A. CALABAZAS/TANTAU CONSTRUCTION PROJECT STATUS B. CITY OF SANTA CLARA AGREEMENT JOINT OUTFALL USAGE C. ELECTRICAL SERVICE STATUS TO FLOW METERING STATION D. CITY OF CUPERTINO 2015/2016 PAVEMENT MAINTENANCE BILLING E. DISTRICT ANNUAL REPORT STATUS 10. CLOSED SESSION: A. CONFERENCE WITH LEGAL CONSEL ANTICIPATED LITIGATION Initiation of litigation pursuant to paragraph (4) of subdivision (d) of Section 54956.9: One Case 11. ADJOURNMENT: 2
CUPERTINO SANITARY DISTRICT MEETING/EVENT SCHEDULE SEPTEMBER 2017 09/06: 1 st Regular Meeting 09/11: TAC Meeting & SCCSDA 09/14: TPAC Meeting 1 st Regular Meeting 09/20: 2 nd Regular Meeting TAC SCCSDA TPAC 2 nd Regular Meeting OCTOBER 2017 10/04: 1 st Regular Meeting 1 st Regular Meeting 10/09: TAC Meeting 10/12: TPAC Meeting 10/18: 2 nd Regular Meeting TAC 2 nd Regular Meeting TPAC NOVEMBER 2017 11/01: 1 st Regular Meeting 11/06: TAC Meeting TAC 1 st Regular Meeting TPAC 11/09: TPAC Meeting 11/15: 2 nd Regular Meeting 2 nd Regular Meeting
Item. 2A SANITARY BOARD MEETING WEDNESDAY, AUGUST 16, 2017 The Sanitary Board of the Cupertino Sanitary District convened this date at 7:27 p.m. in the Stevens Creek Office Center, 20863 Stevens Creek Boulevard, Suite 100, Cupertino, California. ROLL CALL: President Gatto called the meeting to order and the following proceedings were had to wit: Roll call was taken, with the following members in attendance: Directors present: William A. Bosworth, John M. Gatto, Patrick S. Kwok, Angela S. Chen, and Taghi S. Saadati. Staff present: District Manager Richard K. Tanaka, Deputy District Manager Benjamin Porter, and Counsel Marc Hynes. MINUTES & BILLS: On a motion by Director Kwok, seconded by Director Saadati, by a vote of 5-0-0, the Minutes of Wednesday, August 2, 2017 were approved. By consensus, the Approved Minutes of July 19, 2017 were Noted & to be Filed. The Board reviewed the financials. On a motion by Director Kwok, seconded by Director Chen, by a vote of 5-0-0 the payment of Bills for the month of July were approved as written. The Directors submitted their August 2017 timesheets to Staff. PERSONAL PRESENTATIONS: There were none. CORRESPONDENCE: Manager Tanaka gave an update on the City of San Jose memo, dated August 2, 2017, regarding Clean Water State Revolving Fund Loan for Regional Wastewater Facility Projects. Manager Tanaka gave an update on the City of San Jose memo, dated August 1, 2017, regarding Update on Commercial Fats, Oils and Grease (FOG) Inspection and Plan Check Services. The Board reviewed the San Jose-Santa Clara Regional Wastewater Facility CIP Quarterly Consultant Agreements summary. The Board reviewed the San Jose-Santa Clara Regional Wastewater Facility CIP monthly status report for May 2017. Manager Tanaka gave an update on the City of Saratoga Prospect Road CIP. Board Meeting Minutes of Page 1 of 3 August 16, 2017
MEETINGS: The Board and Staff discussed the upcoming CASA Conference to be held August 22-24, 2017 in San Diego, CA. All reservation plans were finalized. REPORTS: There were no reports. Both TAC and TPAC meetings were canceled for the month of August. UNFINISHED BUSINESS: There was none. NEW BUSINESS: The Board discussed the Mark Thomas Agreement. President Gatto suggested change the agreement that correctly reflected Manager Tanaka s corporate title and Director Chen suggested change date from June 31 to June 30 on page 10 of the agreement. On a motion by Director Chen, seconded by Director Kwok, by a vote of 5-0-0, the revisions to the Mark Thomas Agreement were approved. Manager Tanaka requested attendance to the California Alliance for Sewer System Excellence (CASSE) upcoming meeting to be held on August 31, 2017. On a motion by Director Saadati, seconded by Director Bosworth, by a vote of 5-0-0, the Board approved attendance by District Manager Tanaka and Deputy District Manager Porter. Staff is to provide a report to the Board. Manager Tanaka requested attendance by 2 staff members to the Lucity Conference in Kansas City, MO from September 17-20, 2017. On a motion by Director Bosworth, seconded by Director Kwok, by a vote of 5-0-0, the Board approved attendance by Deputy District Manager Porter and Staff Member Rodriquez and set a budget of $5,000. STAFF REPORTS: Manager Tanaka provided an update on the status of Calabazas/Tantau Construction Project. Manager Tanaka provided an update on the City of Santa Clara Agreement Joint Outfall Usage. Manager Tanaka reported on the Electrical Service Status to Flow Metering Station. The power is on. There was an $8,000 additional expenditure to rehabilitate the blower vent. Deputy Manager Porter reported on the Monthly Maintenance Report. CLOSED SESSION: President Gatto adjourned the regular meeting session and opened the closed session at 8:25 p.m. in accordance with government code section 54956.9(d)4 to discuss anticipated litigation. President Gatto adjourned the closed session and the regular meeting was called to order at 8:50 p.m. There was no reportable action. Board Meeting Minutes of Page 2 of 3 August 16, 2017
ADJOURNMENT: On a motion properly made and seconded, at 8:50 p.m. the meeting was adjourned. Secretary of the Sanitary Board President of the Sanitary Board Board Meeting Minutes of Page 3 of 3 August 16, 2017
Item. 2B SANITARY BOARD MEETING WEDNESDAY, AUGUST 2, 2017 The Sanitary Board of the Cupertino Sanitary District convened this date at 7:26 p.m. in the Stevens Creek Office Center, 20863 Stevens Creek Boulevard, Suite 100, Cupertino, California. ROLL CALL: President Gatto called the meeting to order and the following proceedings were had to wit: Roll call was taken, with the following members in attendance: Directors present: William A. Bosworth, John M. Gatto, Patrick S. Kwok, Angela S. Chen, and Taghi S. Saadati. Staff present: Manager Richard K. Tanaka, Deputy District Manager Benjamin Porter, and Counsel Marc Hynes. MINUTES: On a motion by Director Kwok, seconded by Director Bosworth, by a vote of 5-0-0, the Minutes of Wednesday, July 19, 2017 were approved with revision. By consensus, the Approved Minutes of June 21, 2017 were Noted & to be Filed. PERSONAL PRESENTATIONS: There were none. CORRESPONDENCE: There was none. MEETINGS: The regular meeting of the San Jose-Santa Clara Regional Wastewater Facility Technical Advisory Committee (TAC) to be held on August 7, 2017 is canceled. The regular meeting of the San Jose-Santa Clara Regional Wastewater Facility Advisory Committee (TPAC) to be held on August 10, 2017 is canceled. Staff and Board members plan to attend the CASA Annual Conference to be held August 22-24, 2017 in San Diego, CA. President Gatto will not attend. REPORTS: There were none. UNFINISHED BUSINESS: Manager Tanaka presented the Board with an update on the FY 2017-18 tax roll. Tax roll was submitted to the County and accepted today, August 2, 2017. Board Meeting Minutes of Page 1 of 2 August 2, 2017
NEW BUSINESS: The Board discussed Staff s request for District logo polo shirts. On motion by Director Kwok, seconded by Director Chen, by a vote of 5-0-0, the purchase of 62 logo printed polo shirts was approved. STAFF REPORTS: Manager Tanaka reported on the FOG Program. Manager Tanaka and Deputy Manager Porter reported on Calabazas Creek capital project construction. Manager Tanaka reported on the City of Santa Clara electrical service. Manager Tanaka reported on Forum development. CLOSED SESSION: President Gatto adjourned the regular meeting session and opened the closed session at 8:07 p.m. in accordance with government code section 54956.9(d)4 to discuss anticipated litigation. President Gatto adjourned the closed session and the regular meeting was called to order at 8:24 p.m. There was no reportable action taken. ADJOURNMENT: On a motion properly made and seconded, at 8:25 p.m. the meeting was adjourned. Secretary of the Sanitary Board President of the Sanitary Board Board Meeting Minutes of Page 2 of 2 August 2, 2017
Item. 4A
Item. 4B
Item. 9D