MINUTES ROOSEVELT PUBLIC LIBRARY BOARD OF TRUSTEES 27 West Fulton Avenue, Roosevelt, NY 11575 Phone: 5 16-377-0222 www.rooseveltlibrary.org REGULAR MEETING TUESDAY, DECEMBER 8, 2015 The regular meeting of the Roosevelt Public Library Board of Trustees was held on Tuesday, December 9, 2015 at Roosevelt Public Library. I. CALL TO ORDER The meeting was called to order at 7:30 p.m. by Lauren Taylor, President. II. III. PLEDGE OF ALLEGIANCE ROLL CALL The following trustees were present: Lauren Taylor (LT) Wilton Robinson, Jr. (WR) Francis Abel (FA) Bola Majekodunmi, Ph.D. (BM) Gerald Smith (GS) The following board personnel were present: Mae Geddis, Board Clerk Gerard Terry, Legal Counsel Hashabah Abdul Hakim, Treasurer Gary Hertzan, Accountant IV. EXECUTIVE SESSION The Board of Trustees entered Executive Session at 7:32 p.m. MOVED BY: Wilton Robinson, Jr. SECOND BY: Francis Abel, Jr. YES: 4 The Board of Trustees adjourned from Executive Session at 7:43 p.m. MOVED BY: Wilton Robinson, Jr. SECOND BY: Francis Abel, Jr. YES: 4
V. OATH OF OFFICE A. TRUSTEE I, Gerald Smith, do solemnly affirm that I will support the Constitution of the United States of America and the Constitution of the State of New York, and that I will faithfully discharge the duties of the Clerk of the Board of Trustees according to the best of my ability. Public Officers Oath (Article XIII 1 of the New York State Constitution) Administered by Gerard Terry, Esq. VI. APPROVAL OF MINUTES A. August 4, 2015 MOVED BY: Francis Abel, Jr. SECOND BY: Wilton Robinson, Jr. YES: 4 B. September 15, 2015 Dr. Majekodunmi requested that the minutes reflect that the Board of Trustees will maintain the Board Clerk position. MOVED BY: Bola Majekodunmi, Ph.D. SECOND BY: Wilton Robinson, Jr. YES: 4 C. October 19, 2015 MOVED BY: Wilton Robinson, Jr. SECOND BY: Bola Majekodunmi, Ph.D. YES: 4 D. November 5, 2015 MOVED BY: Bola Majekodunmi, Ph.D. SECOND BY: Francis Abel, Jr. YES: 4 2
VII. APPROVAL OF WARRANTS A. November 2015 MOVED BY: Wilton Robinson, Jr. SECOND BY: Bola Majekodunmi, Ph.D. YES: 4 B. December 1 8, 2015 VIII. TREASURER S REPORT IX. ACCOUNTANT S REPORT Mr. Hertzan presented the October 2015 report. The November 2015 report will be presented at the next board meeting. X. ATTORNEY S REPORT XI. LIBRARIAN-IN-CHARGE REPORT A. PROGRAMS 1. Kindred Spirits: A Tribute to Our Ancestors Presenter: Kraal Kayo Charles Proposed Dates: Saturday, February 13, 2016 Program Cost: $500 MOVED BY: Wilton Robinson, Jr. SECOND BY: Francis Abel, Jr. YES: 5 2. Roosevelt Library s Sports Academy Presenter: Craig Gilliam Proposed Dates: Every Saturday March 2016 at noon (4 sessions) Program Cost: $100 per session MOVED BY: Bola Majekodunmi, Ph.D. SECOND BY: Francis Abel, Jr. YES: 5 3
PROGRAMS (continued) 3. Photography Club Presenter: Yasmin F. Muhammad Proposed Dates: Every Saturday, April 2016 Program Cost: $100 per session (4 sessions) 4. Teen Tech Club Presenter: Arthur Morrison Mentors, Inc. Proposed Dates: Every Wednesday February 2016 and March 2, 2016 (5 sessions) Program Cost: $1500 MOVED BY: Francis Abel, Jr. SECOND BY: Wilton Robinson, Jr. YES: 5 5. Camelot in Concert Presenter: Plaza Theatrical Productions, Inc. Proposed Dates: TBA Program Cost: $700 MOVED BY: Bola Majekodunmi, Ph.D. SECOND BY: Francis Abel, Jr. YES: 5 6. Computer Classes for Adults Presenter: Sharper Training Solutions, Inc. Proposed Dates: Thursday, February 18, 2016 Thursday, February 25, 2016 Thursday, March 3, 2016 Thursday, March 17, 2016 Thursday, March 31, 2016 Program Cost: $200 per class 7. AARP Driver Safety Course Presenter: Patricia Fulton Proposed Dates: Saturday, April 23, 2016 Time: 9:30 a.m. 4:00 p.m. Saturday, October 8, 2016 Time: 9:30 a.m. 4:00 p.m. Program Cost: $20 for AARP Members, $25 for non-members MOVED BY: Francis Abel, Jr. SECOND BY: Bola Majekodunmi, Ph.D. YES: 5 4
XII. OLD BUSINESS No old business was discussed. XIII. NEW BUSINESS A. USE OF FACILITIES 1. BE IT RESOLVED, that upon the recommendation of the Librarian-in-Charge, the Board of Trustees hereby approves the Use of Facilities request for the NuHealth Family Health Center, Roosevelt Health Center, to conduct NuHealth Family Center staff training on the dates and times listed below: DATE December 14, 2015 December 18, 2015 January 7, 2016 January 8, 2016 January 15, 2016 January 20, 2016 January 27, 2016 January 28, 2016 TIME 1:30 p.m. 4:30 p.m. 5:00 p.m. 8:00 p.m. 1:30 p.m. 4:30 p.m. MOVED BY: Francis Abel, Jr. SECOND BY: Wilton Robinson, Jr. YES: 5 B. CONTRACTS 1. BE IT RESOLVED, that the Board of Trustees approved a commitment with Nassau Library Systems for database and online subscriptions. MOVED BY: Wilton Robinson, Jr. SECOND BY: Francis Abel, Jr. YES: 5 2. BE IT RESOLVED, that the Board of Trustees approved a commitment with the Core Collection for database and online subscriptions from January 1, 2016 through December 31, 2018. MOVED BY: Bola Majekodunmi, Ph.D. SECOND BY: Francis Abel, Jr. YES: 5 5
NEW BUSINESS (continued) C. RESOLUTIONS 1. WHEREAS, on April 9, 2015, by resolution of the Board of Trustees, Dr. Lambert Shell (hereinafter Dr. Shell ) was appointed Library Director of the Roosevelt Public Library, subject to approval of the Nassau County Civil Service Commission; and WHEREAS, by said resolution, the president of the Board of Trustees and library counsel were authorized and directed to negotiate the terms and conditions of employment of Dr. Shell as Library Director; and WHEREAS, by actions dated November 30, 2015 and December 1, 2015, approval was granted to the Roosevelt Public Library by the Nassau County Civil Service Commission to employ Dr. Shell as Library Director; and WHEREAS, the terms and conditions of employment of Dr. Shell as Library Director have been negotiated and concluded; NOW, THEREFORE, BE IT RESOLVED, that the actions of the Board of Trustees on April 9, 2015 in connection with the appointment and employment of Dr. Lambert Shell as Library Director of the Roosevelt Public Library be and hereby is ratified; and BE IT FURTHER RESOLVED, that a certain Memorandum of Agreement in connection with the employment of Dr. Shell be and hereby is ratified and approved, subject to such final modifications as may be recommended by library counsel; and BE IT FURTHER RESOLVED, that the president of the Board of Trustees or her designee be and hereby is authorized and directed to execute said Memorandum of Agreement on behalf of the Roosevelt Public Library and Board of Trustees; and BE IT FURTHER RESOLVED, that the Board of Trustees of the Roosevelt Public Library congratulates Dr. Shell on his appointment as Library Director and extends a warm welcome to him as he takes up his official duties on December 14, 2015; and BE IT FURTHER RESOLVED, that the provisions of this resolution shall take effect immediately. MOVED BY: Francis Abel, Jr. SECOND BY: Bola Majekodunmi, Ph.D. YES: 5 6
NEW BUSINESS (continued) President Taylor and the Board of Trustees congratulated and welcomed Mr. Gerald Smith to the Roosevelt Public Library Board of Trustees. President Taylor and the Board of Trustees congratulated Ms. Ann Hickson for being elected to the Board of Trustees. Ms. Hickson s term will begin January 1, 2015. President Taylor and the Board of Trustees bid farewell and thanked Dr. Bola Majekodunmi for services rendered to the Roosevelt Public Library Board of Trustees. Dr. Majekodunmi thanked the community and the board for their support and vowed to remain active with the community and the library. XIV. PUBLIC DISCUSSION XV. EXECUTIVE SESSION The Board of Trustees entered executive session at 9:06 p.m. XVI. ADJOURNMENT Submitted by, The meeting was adjourned at 9:32 p.m. by President Lauren Taylor. MOVED BY: Wilton Robinson, Jr. SECOND BY: Bola Majekodunmi, Ph.D. YES: 5 Mae Geddis Board Clerk 7