TENDER FORM FOR SUPPLY OF UNIFORM KIT ARTICLE FOR THE POLICE STAFF OF DAMAN AND DIU U.T. Sr. No. Name of the Items QUALITY RATE TERMS AND CONDITION 1. GREAT COAT (WOOLLEN) 2. TERRYCOTTAN READY MADE SHIRIT KHAKHI (HALF SLEVESS) 3. TERRYCOTTAN READY MADE PAINT KHAKHI (Full Paint) 4. JERCY WOOLLEN KHAKHI 5. BARRY CAP ( NAVY BLUE COLOUR) 6. SOCKS KHAKHI ( NYLON) 7. CAP MONOGRAM, DDP (STEEL) 8. LEATHER BELT (BLACK/BROWN) 9. DDP SHOULDER BADGE 10. LINE YARD KHAKHI FOR CONSTABLE SINGLE KNITTED 11. LINE YARD KHAKHI FOR OFFICER DOUBLE KNITTED 12. WHISTLE 13. DERBY SHOES ( BLACK) FOR CONSTABLE 14. DERBY SHOES ( BROWN) FOR OFFICER 15. RAIN COAT- KHAKHI 16. NAME PLAT 17. WAIST COTTON (BANIAN) 18. BOOT POLISH - BLACK 19. BOOT POLISH BROWN 20. MOSQUITONET 21. DDP CREST WAIST BUCKLE WITH NUMBER/ WITHOUT NUMBER ( STEEL) 22. TERRY COTTAN READY MADE WHIT FULL SLEVESS SHIRT 23. TERRY COTTON READY MADE NAVY COLOUR FULL PAINT 24. CHE VRON BRAID ( 3 STRIP ) FOR H.C. 25. AMMUNATION RUBBER SHOL BOOT ( BLACK ) 26. CANVAS SHOES FOR P.T. BROWN COLOUR 27. KIT BOX ARMY PATTER HEAVY GAUGE WITH BLACK PAINT SIZE 24 X 15 X15 28. CARPET ( GROUND SHEET) BLUE COLOUR SIZE 3FT X 6 FT 29. LATHI 30. BAR SHOAP 31. HELMAT GREEN COLOUR WITH FACE PROTECTOR 32. RIFLE SHILLING FOR SLR. 7.62 MM 33. WAIST COTTON ( T SHIRT ) FOR LADY POLICE. 34. OFFICER STAR WITH RED/BLUE COLOUR PLASTIC RIBBON 35. CANE STICK FOR OFFICER 36. P CAP MATCHING WITH UNIFORM COLOUR DELEX QUALITY FOR OFFICER 37. CROSS BELT BROWN LEATHER FOR OFFICER ( R. P. MEENA) DANIPS Chief of Police, Daman.
TERMS AND CONDITION FOR THE SUPPLY OF UNIFORMS / KIT ARTICLES TO THE POLICE DEPARTMENT OF DAMAN AND DIU U.T. ------------------------------------------------------------------------------------------------------- TENDER NOTICE No. COP/DMN/STORE/ 1649 2008, Dated:- 24 /10/2008. ------------------------------------------------------------------------------------------------------- 1. The rate(s) quoted should be strictly for the free delivery up to the office of the chief of Police, Daman 396210. 2. The rates quoted should include all applicable taxes etc. 3. (a) Only sales tax will be paid on the items on which it is chargeable under the central sales Tax Act, or the Rules made there under C.S.T. will be @ 4% against form D. (b) Request for issue of form D with supply order will not entertained as form D will be issued along with payment of the respective bills only. 4. Except C.S.T. all other taxes / duties, royalties / charge payable on the sale /transport etc. within and / or outside the state of the supplier shall be payable by the supplier. 5. No extra charge for packing, for wading and insurance etc. will be paid on the rate quoted. 6. The rates should be quoted only as per item specified in the list or Requirement and should be for the items of given specification / make manufacture / as per given or specified design. 7. Rates quoted of items other than required specification/mark Manufacture Shall not be considered. However, indigenous manufacture may quote their own makes provided the specification confirmed to the standard (s)/ requirements (s) of the given specification / mark manufacturer. 8. Where specification/ make / manufacture is not specified by this office the rates should be quoted for ISI approved products of standard quality. 9. The decision of the chief of Police, Daman for acceptance/ rejection of Any Articles supplied including the decision for equivalent specification, standard and quality etc. of articles shall be final. 10. The tenderer should send in advance or enclose along with the tender an amount of Rs. 27,541 /- as Earnest money deposit by drawing a demand draft on State Bank of India or R.D.R./D.C.R of a scheduled a bank or by treasury challan paid in the favour of chief of Police, daman. Cheque of Draft of any other bank is not acceptable. Tender received without earnest money shall not be considered. 11. The amount of earnest money paid by the tenderers whose tender are not accepted will be refunded to them. 12. Only on satisfactory completion of the supply ordered for and payment of all bills. The supplier has to be admitted for payment the amount of security
deposit/earnest money will not be refunded before expiry of Guarantee period. If any or any such date/period as may be mutually agreed upon. 13. The Chief of Police. Daman will consider extension of time for remitting the security deposit as demanded. However in case of denial to consider such extension the supplier is bond to abide by the limits given and liable to make good to the Govt. on account of his failure to abide by the time limit. 14. The tenderer should submit details of certificate, indicating his past experience in the execution of similar types of works with Govt. of private agencies. 15. The supplies of kit articles of inferior quality / standard of different specifications other than the ordered specified and / or in complete of broken will not be accepted. The supplier will have to replace the same at his own cost and risk. Intimation, of non-acceptance of any materials, goods will be sent to the supplier within a week from the date of receipt in the stores and the same will have to be taken back by the suppliers at his own cost and risk. However, if no communication of the non-acceptance, the Chief of Police, Daman will not be responsible for any damages, loss etc. of such rejected materials/goods. 16. In cases of failure to replace the unaccepted and rejected articles from supplies make, as mentioned in the conditions the loss undergone by the Govt. will be recovered from the suppliers from his security deposit/earnest money of due payment of any bill9s) to the extent required. 17. (1) The successful tenderer shall have to supply the materials/goods/articles/items ordered within 20 days from the date of receipt of the firm order. The successful tenderer shall have to produce sample of the materials/goods/articles/items within five days from the date of the receipt of the intimation to this effect. The firm order will be placed subject to the approval of the sample by the inspection committee will place the firm order subject to the approval of the sample. The sample if rejected by the committee whil have to be collected back by the successful tenderer at his own cost and risk. (2) The supply of materials/goods/articles/items shall be as per the schedule drawn by the Chief of Police, Daman at head quarters, Daman. 18. In case of failure the supply of materials/goods/articles/items ordered for as per the condition and within the stipulated time, the same will be obtained, if required, from the tenderer who offered next higher rate of from any other sources as may be decided by the Chief of Police, daman and the loss to the Govt. On account of such deposit purchase(s) shall be recovered from the former suppliers security deposit /earnest money or wills shall have no rights to such procedure. 19. The tender should be accompanied by the samples without which the same will not be accepted. 20. The tenders will be opened on 18-11-2008 at 11:00 hrs in the office of Dy. Inspector General of Police Panch rasta, Daman in presence of the committee members and tenderers, if present. 21. Extension of time limit for supplies may be considered by the Chief of Police Daman provided that such request made well in time depending upon the circumstances and his decision in the matter will be final.
22. The supplier (s) of the materials/goods/articles/items shall have to supply spare /articles/ parts, if any, when required on an agreed basis. 23. If any time after the order for supply of materials/goods/articles/items Chief of Police Daman shall for any reason what so ever not required the whole or part of the quantity where or has specified in the order the Chief of Police Daman shall give notice in writing of the facts to supplier (s) who shall have no claim to any payment compensation what so ever on account of any profit or advantages with supplier (s) might have derived in consequence of the full quantity of the articles not having been purchased nor shall have any claim for compensation by reason of any alteration having been made in the original instructions which shall involve any curtailment of the supply as originally contemplated. 24. The earnest money security deposit (S) paid by the tenderer (s) against any tender (s) of supply order (s) is /are not adjustable with earnest money of security deposit required by those conditions. 25. all bills should be in triplicate and invariably mentioned the numbers and date of the tender for supply placed by the Chief of Police Daman 26. All bills amount above Rs. 500/- should be pre-receipted on revenue stamp of proper value. Bills for amount above Rs. 500/- which are not pre- receipted on revenue stamp of proper value, will not be accepted. 27. Each bill in which sale tax is charged must contain the following certificate on the body of the bill. C E R T I F I C A T E Certified that the goods on which sale tax has been charged have not been exempted under the central sale tax, or the rules made their under, and the amount charged on account of sale tax on the goods in not mort than what is payable under the provisions of relevant act or the rules made their under 28. All the legal matter pertaining to this tender will be handled /settled in Daman jurisdiction only. 29 No Separate agreement will be required to be signed by the successful tenderer (s) for the purpose of the contract for supply rates tendered offered in response of the concerned tender / quotation notice shall be considered as acceptance of all above terms and condition for supply for all legal purpose. The above conditions are accepted
And are binding on me /us (R.P.MEENA) DANIPS Daman Chief of Police Signature of the supplier / Tendered Dated Please return one copy of this condition duly signed along With your tender / quotation (s)