CITY OF ROHNERT PARK CITY COUNCIL AGENDA REPORT

Mission Statement We Care for Our Residents by Working Together to Build a Better Community for Today and Tomorrow. CITY OF ROHNERT PARK CITY COUNCIL AGENDA REPORT ITEM NO. 8 Meeting Date: November 27, 2012 Department: Administration Submitted By: JoAnne Buergler, City Clerk Prepared By: Carrie Willis, Administrative Assistant Agenda Title: Board/Commission/Committee Appointments Council Consideration of Nominations and Appointments to various Bodies for Terms Expiring December 31, 2012 RECOMMENDED ACTION: Consideration of nominations and appointments to advisory bodies for terms expiring December 31, 2012. BACKGROUND: City Council Protocols (Section.A) establishes the procedures for considering appointments by the City Council to the various City commissions, committees, and boards. On November 8, 2012, a memo was distributed to the Mayor and City Council Members advising of commission, committee, and board terms expiring December 31, 2012. In compliance with the Maddy Act (Gov t Code 54970, et seq.) a Local Appointments List containing required advisory body appointive information was posted and distributed on October 11, 2012. In order to attract potential applicants, the City Clerk s office issued a press release on October 18, 2012. The following is a list of the City s commission, committee, and board terms expiring on December 31, 2012. The list indicates which members have requested reappointment and the name of the nominating Council Member. Nominees for vacancies on a commission, committee, or board must receive a majority vote of the City Council in order to be appointed. Bicycle Advisory Committee The Bicycle Advisory Committee maintains the City's Bicycle Master Plan, reviews issues concerning bicycle transportation & safety and participates in countywide bike trail coordination efforts. The Committee meets the 4th Monday of each month at 5:30 p.m. at City Hall. Five Two-year Terms Nomination by: Creighton Bell (applied for reappointment) Mackenzie Terry Gault (applied for reappointment) Belforte Tim Hensel (applied for reappointment) Callinan Daniel Ethan Hopley Stafford Carson Williams (applied for reappointment) Ahanotu 1

ITEM NO. 8 Cultural Arts Commission The Cultural Arts Commission has been organized to encourage and develop programs among community groups for the cultural enrichment of Rohnert Park. The Commission also encourages the beautification of the appearance of the City; advising the City Council on all matters affecting the beauty and culture of the City and rendering advice and assistance to the City in the field of civic works of art and aesthetics. The Commission meets the 2nd Monday of each month at 4:00 p.m. at the Spreckels Performing Arts Center. Five Two-year Terms Nomination by: Chuni Anello (applied for reappointment) Mackenzie Robin Miller (applied for reappointment) Belforte Phyllis Transue (applied for reappointment) Stafford Susan Wandling (applied for reappointment) Ahanotu Andrew Wright (applied for reappointment) Callinan Mobile Home Parks Rent Appeals Board The Mobile Home Parks Rent Appeals Board ensures that the Mobile Home Ordinance is administered fairly for both mobile home park residents and park owners. Mobile home park owners and residents may file space rent petitions. If a petition is filed, the Board serves as a quasi-judicial body that issues rulings on the space rent issue. Implementation of the Mobile Home Ordinance and the conduct of Board meetings are governed by the Board's Rules and Regulations. The Board meets the 1st Thursday of each month at 7:00 p.m. at City Hall. Two Two-year Terms Nomination by: Diane Broadhead (applied for reappointment) Stafford Kurt L. Engelhart (applied for reappointment) Mackenzie Parks & Recreation Commission The Parks and Recreation Commission advises the City Council on matters relating to City parks and recreation facilities and services. Following the course of annual Commission goals, Commissioners work in committees to discuss regular topics such as the Aquatics Program, Sports and Fitness Center, Youth Sports, Parks and Facilities, or any other special issues, and bring recommendations to the entire Commission for consideration. The Commission meets the 3rd Monday of each month at 6:30 p.m. at City Hall. Five Two-year Terms Nomination by: Michael Bird (applied for reappointment) Callinan Bonnie L. Black (applied for reappointment) Ahanotu Chris Borr (applied for reappointment) Belforte Gerald Griffin (applied for reappointment) Mackenzie Linda Tracy (applied for reappointment) Stafford 2

ITEM NO. 8 Planning Commission The Planning Commission is charged with development of the General Plan, implementation and administration of the Zoning Ordinance, and review of development applications. The Commission meets the 2nd and 4th Thursdays of each month at 7:00 p.m. at City Hall. Five Two-year Terms Nomination by: Susan Adams (applied for reappointment) Ahanotu David Armstrong (applied for reappointment) Stafford John E. Borba (applied for reappointment) Callinan Gerard Giudice (applied for reappointment) Belforte Susan Haydon (applied for reappointment) Mackenzie Senior Citizens Advisory Commission The Senior Citizens Advisory Commission advises the City Council and the City Manager on all matters relating to policies and programs that will serve all senior citizens of the Rohnert Park community. Applicants for Senior Citizens Advisory Commission must be at least 60 years old. The Commission meets the 3rd Thursday of January, May and September, at 1:00 p.m. at the Senior Center. Five Two-year Terms Nomination by: Marion Ackerman (applied for reappointment) Mackenzie Elaine Sampson (applied for reappointment) Stafford Vacant Ahanotu Vacant Callinan Alan J. Welch (applied for reappointment) Belforte Sister Cities Relations Committee The Sister Cities Relations fosters international understanding and friendship through exchanges of people, artifacts and ideas with citizens of foreign cities and to develop an increased appreciation of cultural diversity in order to better understand one's own culture. Rohnert Park's sister city is Hashimoto, Japan. The Committee meets the 2nd Monday of each month at 7:00 p.m. at the Spreckels Performing Arts Center. Four Two-year Terms Nomination by: Alicia Bonner (applied for reappointment) At Large Dennis McCormack (applied for reappointment) At Large Olga Senyk (applied for reappointment) At Large Timothy Wandling (applied for reappointment) At Large ANALYSIS: N/A 3

ITEM NO. 8 OPTIONS CONSIDERED: Hear the item at a future City Council meeting, which could result in a lack of quorum for most meeting bodies. FISCAL IMPACT/FUNDING SOURCE: N/A Department Head Approval Date: 11-18-2012 City Manager Approval Date: 11-19-2012 City Attorney Approval Date: NA Attachments (list in packet assembly order): 1. List of applicants and Reappointment Forms received (as of 11/21/12) 2. Completed Reappointment/Fact Sheet Forms 3. Local Appointments List 2012 4. City Council Protocols Section, City Boards, Commissions, and Committees 4

City of Rohnert Park Board, Commission and Committee Applicants 2013 Bicycle Advisory Committee 5 Appointments Reappointment Form Nomination by: Creighton Bell Mackenzie Terry Gault Belforte Tim Hensel Callinan Daniel Ethan Hopley not applying Stafford Carson Williams Ahanotu Cultural Arts Commission 5 Appointments Reappointment Form Nomination by: Chuni Anello Mackenzie Robin Miller Belforte Phyllis Transue Stafford Susan Wandling Ahanotu Andrew Wright Callinan Mobile Home Parks Rent Appeals Board 2 Appointments Reappointment Form Nomination by: Diane Broadhead Stafford Kurt L. Engelhart Mackenzie Parks & Recreation Commission 5 Appointments Reappointment Form Nomination by: Michael Bird Callinan Bonnie L. Black Ahanotu Chris Borr Belforte Gerald Griffin Mackenzie Linda Tracy Stafford Planning Commission 5 Appointments Reappointment Form Nomination by: Susan Adams Ahanotu David Armstrong Stafford John E. Borba Callinan Gerard Giudice Belforte Susan Haydon Mackenzie Senior Citizens Advisory Commission 5 Appointments Reappointment Form Nomination by: Marion Ackerman Mackenzie Elaine Sampson Stafford Vacant Ahanotu Vacant Callinan Alan J. Welch Belforte

Sister Cities Relations Committee 4 Appointments Reappointment Form Nomination by: Alicia Bonner At Large Dennis McCormack At Large Olga Senyk At Large Timothy Wandling At Large

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City of Rohnert Park Request for Reappointment 2013 Rohnert Park Cultural Arts Commission Andrew Dylan Wright 443 Anson Ave., Rohnert Park CA 94928 707 480-6098 707 480-6098 andydoubleu@gmail.com Unemployed N/A Cultural Arts Commissioner (2012) - - www.rpcity.org

Planning Commission Susan Adams 5758 Davis Circle, Rohnert Park, CA 94928 707 585-9043 707 291-8450 susan@arthollingsworthinsurance.com Art Hollingsworth Insurance Services 1997 Director of Operations 707 584-5824 I've served on the Planning Commssion, the committee that reviewed sewer/water rates, the Community Advisory Committee for the school board; Measure D Thank you for considering my application to continue serving on the Planning Commission.

City of Rohnert Park Request for Reappointment 2013 Planning Commission John E. Borba 7304 Rebas Way, Rohnert Park, CA 94928 707 664-1454 707 322-3870 jborba@bfklegal.com or johnborba@sbcglobal.net Borba Frizzell Kerns, P.C. 01/2011 Partner-Attorney 707 578-7000 No current affiliations. Past Preseident and Past Active Member RP-Cotati 20-30 Club; Past Board Memebr Education Foundation of Rohnert Park Cotati; Past Founding Board Member Christmas in April-Rohnert Park, now known as Rebuilding Together; Past Chairman of Board of Rohnert Park Chamber of Commerce I would wlecome the opprtunity to continue to serve the residents of Rohnert Park. - - www.rpcity.org

City of Rohnert Park Request for Reappointment 2013 Senior Citizens Advisory Commission Elaine Sampson 300 Enterprise Drive Apt 338, Rohnert Park, CA. 94928 707 206-0609 jo-el1@comcast.net n/a n/a Chair of Rohnert Park Senior Advisory Commission; Former corresponding secretary for the Fun After Fifty Club; Member and former treasurer for the Altamont Activities Committee and serves as chair of fundraising as needed; Former treasurer for the Red Hat Society and member of the Senior Center book club. I like to be on the commission so I can keep current on things that are going on in Rohnert Park. In enables me to answer questions from fellow residents at the Altamont and the Senior Center. I am very proud of Rohnert Park and I like to encourage people to participate in community activities. - - www.rpcity.org

City of Rohnert Park Request for Reappointment 2013 Sister Cities Relations Committee Tim Wandling 7350 Ramussen Way, Rohnert Park, Ca 9 707 792-7668 707 799-1224 wandling@sonoma.edu Sonoma State 08/1997 Professor 707 664-2796 I use community service learning in my various courses. - - www.rpcity.org

City of Rohnert Park Local Appointments List NOTICE OF BOARD, COMMISSION AND COMMITTEE APPOINTIVE TERMS PURSUANT TO GOVERNMENT CODE SECTION 54972 2012 The Rohnert Park City Council will consider appointments to City commissions, committees and boards for terms that expire December 31, 2012 (highlighted below) at its November 27, 2012, regular meeting beginning at 5:00 p.m. Rohnert Park residents interested in applying should submit a completed Fact Sheet application form to the City Clerk s Office on or before Monday, November 5, 2012. The application form may be obtained at the City Clerk s Office, on the City s website (www.rpcity.org), or by telephoning 588-2227. BICYCLE ADVISORY COMMITTEE Five Two-year Terms Necessary qualifications: Current Rohnert Park residents are eligible. Preference is given to interested and responsible bicycle enthusiasts to review and make recommendations to the City Council on Bike Path Plans/Projects in the community. Meets on the 4th Monday @ 5:30 p.m. - City Hall Conference Room 2A PURPOSE: Review Bike Path Plans/Projects & make recommendations to City Council.(Established 9/22/92 by City Council concurrence; (Policy Resolutions 93-11; 93-17; 2000-117; 2000-194; 2000-232; 2005-43) MEMBERS Years of Service to 12/31/12 Initial Nomination by: Date of Last Appointment Date Current Term Expires Current Nomination by: Bell, Creighton 5 Mackenzie Jan-11 Dec-12 Mackenzie Gault, Terry 4 Belforte Feb-11 Dec-12 Belforte Hensel, Tim 2 Callinan Feb-11 Dec-12 Callinan Hopley, Daniel 2 Stafford Jan-11 Dec-12 Stafford Williams, Carson 6 Smith Feb-11 Dec-12 Ahanotu CULTURAL ARTS COMMISSION Five Two-year Terms Necessary qualifications: Current Rohnert Park residents are eligible. Preference is given to citizens of acknowledged accomplishment in the professional practice of the arts, and/or to persons who have demonstrated an interest in, and appreciation of cultural and artistic activities. Meets on the 2nd Monday @ 4:00 p.m. Rohnert Park Community Center PURPOSE: Bringing cultural & artistic activities to the City. Selection based on demonstrated accomplishment in these areas. (Established 10/67 by Ord. No. 86; Amended 7/21/86 by Ord. No. 466; 1/22/91 by Ord. No. 531; 2/9/93 by Ord. No. 572; and 3/9/93 by Ord. No. 573; subject to Policy Resolutions 84-144; 87-211; 93-11; 93-17; 2000-117; 2000-194; 2000-232; 2005-43) MEMBERS Years of Service to 12/31/12 Initial Nomination by: Date of Last Appointment Date Current Term Expires Current Nomination by: Miller, Robin 4 Belforte Jan-09 Dec-12 Belforte Transue, Phyllis 2 Stafford Feb-11 Dec-12 Stafford Wright, Andrew 1 Callinan Sept-11 Dec-12 Callinan Wandling, Susan 1 Ahanotu Nov-11 Dec-12 Ahanotu Chuni Anello 2 Callinan Feb-11 Dec-12 Mackenzie MOBILE HOME PARKS RENT APPEALS BOARD Five Two-year Terms - Staggered Necessary qualifications: Current Rohnert Park residents who are duly qualified registered voters are eligible. Board Members will be required to file conflict of interest statements as required by law. Preference is given to citizens interested in preventing unreasonable rent increases for controlled mobile home rental spaces in Rohnert Park for the five (5) mobile home parks in the city while still assuring the owner s right to a fair return. Meets on the 1st Thursday @ 7:00 p.m. - Council Chamber PURPOSE: Administration of Mobile Home Park Ordinance No. 494 (Chapter 9.70 of the Rohnert Park Municipal Code), established to regulate rent adjustments for the five (5) mobile home parks in the city. (Established by Initiative Election 12/8/87 by Ord. No. 494; Amended 1/24/95 by Ord. No. 599; 7/11/95 by Ord. No. 607; 1/23/96 by Ord. No. 612; and 8/22/00 by Ord. No. 658; subject to Policy Resolutions 93-11;93-17;2000-117; 2000-194; 2000-232; 2005-43) MEMBERS First Appointed Initial Nomination by: Date of Last Appointment Date Current Term Expires Current Nomination by: Carlson, Leonard 11/2003 Flores Jan-12 Dec-13 Ahanotu Engelhart, L. Kurt 7/1995 Eck Jan-11 Dec-12 Mackenzie Broadhead, Diane 8/2012 Stafford Aug-12 Dec-12 Stafford Reymond, Patrick 10/2009 Belforte Jan-12 Dec-13 Belforte Utter, Barbara 3/2006 Smith Jan-12 Dec-13 Callinan

City of Rohnert Park Local Appointments List NOTICE OF BOARD, COMMISSION AND COMMITTEE APPOINTIVE TERMS PURSUANT TO GOVERNMENT CODE SECTION 54972 2012 PARKS & RECREATION COMMISSION Five Two-year Terms Necessary qualifications: Current Rohnert Park residents are eligible. Preference is given to citizens indicating an interest in parks and recreation programs for the community. Meets on the 3rd Monday @ 6:30 p.m. - Council Chamber PURPOSE: Review policies & programs & make recommendations to Council & Recreation Department. (Established 11/19/62 by Ord. No. 12; Amended 7/17/72 by Ord. No. 180; Amended 9/26/83 by Ord. No. 423; Amended 7/21/86 by Ord. No. 466; Amended on 4/26/89 by Ord. No. 512; Amended 2/11/93 by Ord. No. 572; Amended 1/28/03 by Ord. No. 694; Amended 1/23/07 by Ord. No. 778; subject to Policy Resolutions 87-211; 93-11; 93-17; 2000-117; 2000-194; 2000-232; 2005-43; 2007-16) MEMBERS Years of Service to: 12/31/12 Initial Nomination by: Date of Last Appointment Date Current Term Expires Current Nomination by: Tracy, Linda 1 Stafford Jan-12 Dec-12 Stafford Bird, Michael 10 Nordin Jan-11 Dec-12 Callinan Black, Bonnie 5 Smith Jan-11 Dec-12 Ahanotu Borr, Chris 4 Belforte Jan-11 Dec-12 Belforte Griffin, Gerald 20 Gallagher Jan-11 Dec-12 Mackenzie PLANNING COMMISSION Five Two-year Terms Necessary qualifications: Current Rohnert Park residents are eligible. Commissioners will be required to file conflict of interest statements as required by law. Preference is given to citizens interested in acting as an advisory agency to the City Council and in having such powers and duties as may be assigned to it by the City Council including that of Board of Appeals to hear appeals of zoning administrator decisions. Meets on the 2nd & 4th Thursday @ 7:00 p.m. - Council Chamber PURPOSE: Reviews plans for physical development for proposed construction in the City. (Established 7/21/86 by Ordinance No. 466; Amended 2/9/93 by Ord. No. 572; 3/9/93 by Ord. No. 573 and 5/27/03 by Ord. No. 695; subject to Policy Resolutions 87-211; 93-11; 93-17; 2000-117; 2000-194; 2000-232; 2005-43) MEMBERS Years of Service to: 12/31/12 Initial Nomination by: Date of Last Appointment Date Current Term Expires Current Nomination by: Adams, Susan 8 Breeze Jan-11 Dec-12 Ahanotu Armstrong, David 6 Stafford Jan-11 Dec-12 Stafford Borba, John E. 4 Callinan Jan-11 Dec-12 Callinan Giudice, Gerard 2 Belforte Jan-11 Dec-12 Belforte Haydon, Susan 2 Mackenzie Jan-11 Dec-12 Mackenzie SENIOR CITIZENS ADVISORY COMMISSION Five Two-year Terms Necessary qualifications: Current Rohnert Park residents, who are 60 years old or older, are eligible. Preference is given to citizens indicating an interest in identifying the needs of the elderly of the community and creating citizen awareness of these needs. Meets on the 3rd Thursday of Janunary, May, & September @ 1:00 p.m. - Senior Center PURPOSE: To advise Council and City Manager on policies & programs serving Rohnert Park's Senior Citizens. (Established 11/24/80 by Resolution No. 80-214; subject to Policy Resolutions 84-144; 87-211; 93-11; 93-17; 2000-117; 2000-194; 2000-232; 2005-43) MEMBERS Years of Service to: 12/31/12 Initial Nomination by: Date of Last Appointment Date Current Term Expires Current Nomination by: Ackerman, Marion 9 Mackenzie Jan-11 Dec-12 Mackenzie Hawker, Alice (Janie) 6 Breeze Jan-11 Dec-12 Ahanotu Sampson, Elaine 8 Vidak- Martinez Jan-11 Dec-12 Stafford Welch, Alan 1 Belforte Sept-11 Dec-12 Belforte Vacant n/a Callinan n/a Dec-12 Callinan

City of Rohnert Park Local Appointments List NOTICE OF BOARD, COMMISSION AND COMMITTEE APPOINTIVE TERMS PURSUANT TO GOVERNMENT CODE SECTION 54972 2012 SISTER CITIES RELATIONS COMMITTEE (Ten Two-year Terms - Staggered) Necessary qualifications: Current Rohnert Park residents are eligible. Preference is given to citizens indicating an interest in an opportunity for citizens of all ages to discover that people of all ages are basically alike and have common interests whatever their language, culture, or color of their skin and that the desire for peace is universal and the interest in learning from one another is widespread. Meets on the 2nd Thursday @ 4:00 p.m. Rohnert Park Community Center PURPOSE: Enhance global understanding, communication & cultural exchange between citizens of various countries.(established 4/9/84 by Resolution No. 84-66, Amended 5/14/84 by Resolution No. 84-91; subject to Policy Resolutions 84-144; 87-211; 93-11; 93-17; 99-111; 2000-117; 2000-194; 2000-232; 2005-43) MEMBERS Years of Service to: 12/31/12 Initial Nomination by: Date of Last Appointment Date Current Term Expires Current Nomination by: Kunishi, Tadao 11 At Large Jan-12 Dec-13 At Large McCormack, Dennis 18 At Large Jan-11 Dec-12 At Large Senyk, Olga 6 At Large Jan-11 Dec-12 At Large Wandling, Timothy 3 At Large Jan-11 Dec-12 At Large Sanderson, Kate 1 At Large Feb-12 Dec-13 At Large Melton, Holly 8 At Large Feb-12 Dec-13 At Large Bonilla, Taylor 0 At Large Aug-12 Dec-13 At Large Jackson, Teresa 0 At Large Aug-12 Dec-13 At Large Kane, Mike 0 At Large Aug-12 Dec-13 At Large Alicia Bonner 0 At Large Oct-12 Dec-12 At Large CC: City Council Members All City Commission, Committee & Board Members Gabriel Gonzalez, City Manager Michelle Marchetta Kenyon, City Attorney Alexandra M. Barnhill, Assistant City Attorney Beth Lidster, Secretary II Carrie Willis, Administrative Assistant Eydie Tacata, Management Analyst for Bicycle Advisory Committee Linda Babonis, Economic Development Manager for Mobile Home Parks Rent Appeals Board Guy Miller, Recreation Services Manager for Cultural Arts Commission, Parks and Recreation Commission & Sister Cities Relations Committee Jessica Schieberl, Part-time Technical Advisor, for Senior Citizens Advisory Commission Marilyn Ponton, Planning and Building Manager and Suzie Azevedo, Community Development Assistant, for Planning Commission FOR POSTING: 10/4/2012 City Hall Public Safety Community Center Senior Center Performing Arts Center Library Website POSTED FOR IN ACCORDANCE WITH GOV'T CODE 54970, ET SEQ. (MADDY ACT)

I. USE OF CITY COUNCIL CHAMBER A. The primary purpose of the City Council Chamber, a portion of Rohnert Park City Hall, is for the use of the City Council, Planning Commission, other City Council advisory bodies, and other groups and committees of the City and such other intergovernmental or citizens groups as the City may convene. B. A calendar of use shall be maintained by the City Clerk s office, and all requests for use should be regularly calendared or scheduled through that office. C. The City Council Chamber shall not be used for political or commercial purpose except as outlined in the following point: D. The City shall allow the use of the Council Chamber for the conduct of candidate forums for election, whether for city, county, state, or national office under the following circumstances: 1. When the candidates forum is sponsored by a 501(c)3 non-profit agency, a legitimate non-partisan group, or a governmental agency. 2. When all candidates for that public office have been invited to participate, and a majority of the candidates have indicated that they will do so. 3. When the event is chaired and moderated in an impartial and objective way which is fair to all candidates. E. Use of City-owned and operated television and broadcasting capability shall be limited to broadcast of City Council, Planning Commission, and other City advisory body meetings, for use every two years by the League of Women Voters for a Council Candidate Forum, and for City-related emergency or informational purposes as authorized by the City Manager. Use of the video broadcasting system by an outside agency is not allowed except with the permission of the City Council at least two weeks prior to the event. If such use is granted it is subject to appropriate personnel equipment overhead charges as established by the City Manager. F. Approval for use of City Council Chamber for uses other than the above would have to be approved by the City Council at least two weeks prior to the event.. CITY BOARDS, COMMISSIONS, AND COMMITTEES A. Appointments to City Boards, Commissions, and Committees The following procedures will be used in considering appointments by the City Council to the various City boards, commissions, and committees which extend for a term in excess of six (6) months: City Council Protocols Page 22 of 25 Adopted 10/28/2008 by Reso. No. 2008-173 Amended 9/14/2010 by Reso. No. 2010-109 1343373v1A 80078/0012

1. All persons interested in being considered for service on a City board, commission, committee or group must have on file with the City an application indicating an interest in serving (fact sheet). 2. For each separate appointment, individual Council members will be allowed, on a rotation basis, to nominate persons for the opening being considered. 3. Each person nominated for a position on a board, commission, committee or group must receive a majority vote of the City Council in order to be appointed. 4. Whenever an appointed member of a board, commission, committee or group vacates his or her term of office, for whatever reason, then the Council member who nominated said person shall be entitled to nominate a successor to complete the term. 5. The City Council may establish a committee or other group with appointments at large by the whole Council and not follow the nomination rules as outlined in these Protocols. This procedure would be used for committees or groups the City Council deems appropriate. 6. For boards, commissions, committees or groups with memberships divisible by five (5), each Council member shall be entitled to nominate one member for appointment. All other nominees for appointment in excess of the number divisible by five (5) shall be selected by the whole Council on an at-large basis. Any nomination made by a Council member must be approved by a majority of the Council. 7. Whenever deemed appropriate and necessary by the Council. Rotation order for making nominations will be determined by lot unless the Council agrees otherwise, provided however, that for boards, commissions, committees or groups whose term is to extend over several years, those appointments selected by individual councilpersons shall have a term of office of four or less years which corresponds to the term of office of the councilperson appointing the person. 8. The City Clerk shall keep a record of the appointments and the Council members rotation order. The rotation order shall stay intact for future appointments until amended or rescinded. 9. Whenever a membership vacancy occurs on a City board, commission, committee, or group, the City Clerk shall post a notice of the vacancy notifying the public of the vacancy to be filled, that applications will be considered and the date that the applications will be considered to fill the City Council Protocols Page 23 of 25 Adopted 10/28/2008 by Reso. No. 2008-173 Amended 9/14/2010 by Reso. No. 2010-109 1343373v1A 80078/0012

vacancy. B. Policy for Service on City Boards, Commissions, and Committees 1. Attendance Members of boards, commissions, and committees are expected to attend meetings on a regular and consistent basis. An automatic vacancy shall occur on a board, commission, or committee if a board member commissioner, or committee member is absent from three consecutive regular meetings without cause. Cause means illness or other unavoidable circumstance of which the chair of the board, commission or committee is notified prior to the meeting. The chair of the commission or committee shall notify the City Manager promptly of all absences that are excused for cause. 2. Removal Each member of a board, commission, committee and other group created and appointed by the City Council serves at the pleasure of the City Council. Any member of the City Council may bring forward a proposal to remove a board, commission, or committee member when behavior, viewpoint, or commitment to the City of Rohnert Park no longer reflect the views and attitudes of the City Council. Three affirmative votes of the City Council are required to remove a member of a board, commission, or committee. 3. Role Boards, commissions and committees established by the City Council are advisory to the City Council. The role of all such boards, commissions, and committees is to make recommendations to the City Council on matters affecting the City of Rohnert Park. Except as otherwise provided in state or local law, commissions and committees have no independent role separate and apart from their role as advisory to the City Council. Boards, commissions, and committees have no authority to appropriate funds except as otherwise approved by the City Council. 4. Conflict of Interest All members of boards, commissions, and committees shall abide by the provisions of the Political Reform Act of the State of California and provisions of the common law relating to conflicts of interest. I. COUNCIL VACANCY Whenever a vacancy occurs in the office of City Council member, the City Council will fill the vacancy by appointment or special election in accordance with the procedures set forth in Government Code section 36512. City Council Protocols Page 24 of 25 Adopted 10/28/2008 by Reso. No. 2008-173 Amended 9/14/2010 by Reso. No. 2010-109 1343373v1A 80078/0012