Arlington Fire District 11 Burnett Boulevard Poughkeepsie, NY 12603 www.afd.org Safeguarding Our Community Business: (845) 486-6300 Fax: (845) 486-6322 For Emergencies DIAL 911 BOARD OF FIRE COMMISSIONERS MEETING MINUTES August 17, 2015 ATTENDEES: Comm. James Beretta - Chairman Comm. Richard Dore Comm. Kenneth Muckenhaupt Comm. Joseph Armstrong Comm. José Seco Chief: District Secretary: Treasurer: Tory Gallante Renee O Neill James Passikoff Chairman Beretta opened the Arlington Fire District Board of Fire Commissioners Meeting at 7:00 p.m., took a roll call of the attendees and everyone stood and recited the pledge of allegiance. He reminded everyone to silence their cell phones. At this time, Chairman Beretta turned the meeting over to Ms. Jennifer George and Mr. Justin Degon of Vanacore, DeBenedictus, DiGiovanni & Weddell. Ms. George presented the 2014 Financial Audit to the Board and answered any questions they had. The presentation ended at 7:29 p.m. and the Board resumed the meeting. I. Comm. Beretta stated that Abstract15-8B was reviewed by Comm. Seco and Comm. Muckenhaupt. II. APPROVAL OF PREVIOUS MEETING MINUTES A. August 3, 2015 Board of Fire Commissioners Meeting A motion was made by Comm. Armstrong to approve the Minutes. Seconded by Comm. Muckenhaupt. III. MONTHLY COMMIITTEE REPORTS - No reports given unless otherwise noted. A. Service Awards Comm. Dore & Comm. Muckenhaupt Comm. Muckenhaupt acknowledged receipt of the following: Board of Fire Commissioners Meeting Minutes August 17, 2015 Page 1
1. Received from RBC Wealth Management Investment Access Account Statement June 2015 2. Received from RBC Wealth Management Investment Access Account Statement July 2015 B. District Inspections Comm. Seco & Comm. Dore C. District Officers / Chief Liaison Comm. Dore & Comm Muckenhaupt D. EMS & Paramedic Liaison Comm. Muckenhaupt & Comm. Seco E. Public Relations Comm. Dore & Comm. Armstrong F. Equipment Maintenance Comm. Dore & Comm. Armstrong G. Buildings and Grounds Comm. Seco & Comm. Armstrong H. Capital Equipment Comm. Seco & Comm. Armstrong 1. Comm. Armstrong reported that he is in talks with the Chief and the Shop regarding equipment that needs to be purchased. I. Union Negotiations & Contract Comm. Armstrong & Comm. Muckenhaupt J. Career Staff Liaison Comm. Beretta & Comm. Muckenhaupt K. Volunteer Recruitment Comm. Beretta & Comm. Seco L. Volunteer Liaison Comm. Beretta & Comm. Seco M. District Safety & Health Comm. Dore & Comm Muckenhaupt N. Strategic Plan Comm. Beretta & Comm. Dore O. Finance Committee Comm. Beretta & Comm. Armstrong 1. Comm. Beretta reported that weekly meetings are being held with the Chief and the Treasurer to start to prepare for the 2016 budget. P. IT Operations Committee Comm. Beretta & Comm. Muckenhaupt Q. Croft & Rochdale Lease Comm. Armstrong & Comm. Seco IV. CORRESPONDENCE None unless otherwise noted A. Received Comm. Jose Seco s Certificate of Compliance for completing the online commissioner training course as of June 22, 2015. V. ACTIONS TO BE TAKEN THE BOARD None unless otherwise noted A. E-mail dated August 11, 2015 from Lisa Jackson of Croft Corners Fire Company regarding changes in memberships for the following: 1. Jeff Tryon - resigned 2. Heather Bergin volunteer recruit; failure to meet requirements 3. Jacob Lear failure to meet requirements 4. Joseph Buono failure to meet requirements A motion was made by Comm. Beretta to drop those four people from the roles. Seconded by Comm. Muckenhaupt. Board of Fire Commissioners Meeting Minutes August 17, 2015 Page 2
B. Fund Raising Event Form received August 13, 2015 from Engine Co. #1 requesting to do a fundraiser for the Wounded Warrior Project (all funds raised go to the WWP) at the American Legion on Overlook Road on September 27, 2015 from 12:00 p.m. to 8:00 p.m. (No equipment use was requested on the form) A motion was made by Comm. Dore to approve the Wounded Warrior Project fundraiser at the American Legion on Overlook Road on September 27, 2015 from 12:00 p.m. to 8:00 p.m. Seconded by Comm. Beretta. VI. DONATIONS NAME REASON AMOUNT Elizabeth Lassi Car Seat Installation $20.00 Laura Ziga (Spink) Car Seat Installation $10.00 Elizabeth Hoe Car Seat Installation $40.00 Stephanie Basciano Car Seat Installation $10.00 Isabel Tortorici Assistance Received $100.00 A motion was made by Comm. Armstrong that we deposit the $80.00 in car seat installations into the car seat program. Seconded by Comm. Seco. A motion was made by Comm. Armstrong that the assistance received donation of $100.00 be applied to the donation line item. Seconded by Comm. Seco. Comm. Dore No Comm. Muckenhaupt No - Motion Carried, 3 2 Board of Fire Commissioners Meeting Minutes August 17, 2015 Page 3
VII. SCHOOL REQUESTS The following members have been approved by Chief Gallante to attend the courses listed below. The training requested is either located in county or is a course to maintain certification and therefore is for Commissioners notification purposes only: - No requests received The following school requests require approval by the Board of Fire Commissioners: - No requests received VIII. COMMISSIONERS ITEMS - No reports and/or discussions unless otherwise noted A. 1 st meeting in September is Labor Day consider canceling or rescheduling; September 14 th is Rosh Hashanah A motion was made by Comm. Beretta to move the first meeting in September to September 8 th at 7:00 p.m. Seconded by Comm. Muckenhaupt. IX. DISTRICT STAFF ITEMS A. Chief - Tory Gallante 1. Exterior LED upgrades proposal from Central Hudson & Lime Energy for HQ and Red Oaks Mill stations. Total amount of $3,724.98. A motion was made by Comm. Dore to approve the proposal from Central Hudson & Lime Energy for Headquarters and Red Oaks Mill for the exterior LED upgrades with the amount stated by Chief Gallante. Seconded by Comm. Beretta. 2. E-mail dated August 11, 2015 from Local 2393 requesting approval to wear Breast Cancer Awareness shirts/sweatshirts, (all pink shirt with logo approved by Chief or if pink shirt/sweatshirt not approved, the regular blue shirt/sweatshirt with pink logo) for the month of October. Board of Fire Commissioners Meeting Minutes August 17, 2015 Page 4
A motion was made by Comm. Dore to approve the wearing of the shirts at the request of Local 2393, the Breast Cancer Awareness shirts to be approved by the Chief, for the month of October. Seconded by Comm. Muckenhaupt. Comm. Armstrong No Comm. Seco No - Motion Carried, 3 2 3. 2015 Technical Rescue & USAR Grant Program has been announced would be in conjunction with the City of Poughkeepsie and LaGrange; 100% funded, no match. Type II Medium Structural Collapse - to bring up to next level. A motion was made by Comm. Dore to approve the 2015 Technical Rescue & USAR Grant Program application. Seconded by Comm. Muckenhaupt. 4. Request from Local 2393 regarding Paramedic Training current personnel slated to attend Dutchess Community College. Local 2393 brought forth and proposed going to Yonkers Fire Department for cost savings. The Board will discuss this in Executive Session, as it relates to the employment history of particular individuals. B. Assistant Chiefs 1. 1 st Assistant Chief John Richardson no report 2. 2 nd Assistant Chief Eric Philipp no report C. Director of EMS David Violante (absent) D. Treasurer James Passikoff 1. Comm. Beretta acknowledged receipt of the Treasurer s July Financial Report for the District. Board of Fire Commissioners Meeting Minutes August 17, 2015 Page 5
X. PUBLIC COMMENT PERIOD - No action(s) taken by the Board, unless otherwise noted XI. COMMENTS FROM THE BOARD - No action(s) taken by the Board, unless otherwise noted XII. ITEMS FOR EXECUTIVE SESSION A. Chief Gallante 1. Follow up discussion on the Paramedic Program 2. Employment history on five (5) individuals 3. Follow up discussion on the Account Clerk position 4. Update the Board on employee injuries With no further open business to discuss, a motion was made by Comm. Beretta to adjourn to Executive Session at 8:14 p.m. Seconded by Comm. Dore. XIII. EXECUTIVE SESSION The Board came out of Executive Session at 9:18 p.m. and returned to Open Session. XIV. OPEN ITEMS As a result of Executive Session, a motion was made by Comm. Muckenhaupt to drop the following members from the active roles for failure to meet District requirements: Thomas Kellogg, Robert Simpson, Manny Villa and Michael Lear. Seconded by Comm. Seco. As a result of Executive Session, a motion was made by Comm. Dore to take probationary firefighter Dan Sylvester off probation effective September 7 th. Seconded by Comm. Muckenhaupt. As a result of Executive Session, a motion was made by Comm. Dore to change the Paramedic Program for FF s Rinck and Caulfield from Dutchess Community College to Yonkers Fire Department. Seconded by Comm. Seco. Board of Fire Commissioners Meeting Minutes August 17, 2015 Page 6
XV. ABSTRACT APPROVAL A motion was made by Comm. Muckenhaupt to approve Abstract 15-8B in the amount of $75,165.35, which is represented by a total of 50 checks. Seconded by Comm. Seco. - Motion Carried, 5-0 With no further business to conduct, a motion was made by Comm. Beretta to adjourn the meeting at 9:19 p.m. Seconded by Comm. Muckenhaupt. Meeting adjourned at 9:21 p.m. Respectfully Submitted, Renee O Neill District Secretary Board of Fire Commissioners Meeting Minutes August 17, 2015 Page 7