Step 1 Before arrival Send the necessary documents to the Recruitment & Admissions Office. Deadline: 15 th of November Step 2 Money transfer Transfer of 810 to the Inholland bank account. Step 3 Application IND Step 4 Deadline: 1 st of December Inholland applies for the Residence Permit when you meet all requirements. Confirmation Confirmation from the IND. Inholland sends you the necessary information. Step 5 Arrival Your arrival at Inholland University of Applied Sciences. Deadline: before the orientation week. (End of January) Step 6 Residence Permit The International Office will inform you how to apply your residence permit. 1
Residence Permit without visa Exchange February 2012 If you are a national from the USA, Canada, Australia, New Zealand, Japan, South Korea, Monaco or Vatican City, you can enter the Netherlands without a visa. However, if you want to stay longer than three months and study in the Netherlands you need to apply for a temporary residence permit (VVR) for studying before your arrival in the Netherlands. Inholland will assist you with the application procedure. Exchange students from Canada, Australia and New Zealand can also obtain residency through applying for the Working Holiday Scheme or Working Holiday Programme (for 1 year maximum). The main difference is the Immigration fee ( 43 instead of 600). You do not need to follow the requirements as set below. Please contact the International Office for more information about the Working Holiday Scheme or Working Holiday Programme. Inholland only acts as an intermediary with the IND (Dutch Immigration Service). We have no influence whatsoever, neither on the outcome of the procedure, nor on the duration of the procedure. The residence permit will only be valid until the end of the academic semester or year (September 1) and can t be extended. Please, read this information carefully as it contains important information on the conditions you need to meet. Conditions of residence permit (VVR) To start the VVR application through Inholland, you must have been accepted to follow the exchange program at Inholland. Please note: incomplete applications will be seriously delayed or denied by the IND. Necessary documents for the VVR For the VVR application the following documents are required: Send in the filled out VVR application form. You can find the form at the same website location as this information sheet; A copy of your passport, all pages including stamps and stickers. The passport should be valid for at least 3 months more than your stay in the Netherlands; The original filled out and signed application form for your residence permit. Print this form, sign it and send it back by regular mail ( see Appendix, page 5); An original bank statement in your or the sponsor s name (proof of financial means for the Dutch Immigration Office)(see Appendix, page 7) ; Financial statement of your sponsor together with a copy of the sponsors passport.(see Appendix, page 8); An original, signed photo card with attached portrait photo for your residence permit (see Appendix, page 9). The photo must comply with certain detailed and strict legal requirements (see Appendix, page 10); Note: All the above mentioned documents need to be stated in English, German, French or Dutch and may not be older than 3 months. If you are submitting documents in another language, they must be original documents and must be accompanied by a certified translation. Please make sure to send all the required documents to the Recruitment & Admissions Office at the following address: Inholland University Attention: International Recruitment & Admissions Office Saturnusstraat 2-24 2132 HB Hoofddorp The Netherlands 2
For questions or to submit a digital scan of some of your application materials by e-mail, please use to the following e-mail address: International@Inholland.nl. You can send the following documents digital: - The copy of your passport; - The copy of the money transfer receipt; 4. Deadlines The application deadlines for the February semester of the academic year 2011-2012 are as follows: Programme application: 1 November 2011 VVR application documents: 15 November 2011 Payment: 1 December 2011 Proof of sufficient means One of the conditions to obtain a VVR is proof of sufficient financial means to cover your living expenses in the Netherlands during your stay. The net monthly amount that is currently applicable to international students is 800 per month. In total you need to show an amount of 4.800 for 1 semester (febr - jul= 6 months) to the IND. The amount should be shown by sending an original bank statement (not older than 3 months) to Inholland.You can choose from 2 possibilities, see explanation below. Poss 1 An, original bank statement (including name, address and telephone number of the bank on it!) that says that you have the amount free available for your studies in your bank account (an example of this statement can be found on page 5) Poss 2 1. An original bank statement (including name, address and telephone number of the bank on it!) that ensures that your sponsor (for instance your parents) has the amount free available for your studies in his/her bank account 2. a statement from your sponsor that he/she will transfer 800 per month into your bank account during the months of your staying in the Netherlands (an example of this statement can be found on page 6) 3. an original statement from the bank that they have a payment order to transfer this amount 4. a copy the passport of sponsor. Detail page only. Please make sure that the bank statement contains your name, account number and the balance available. This balance needs to have no restrictions (free withdrawal). Fees and payment Administration fee for residence permit The IND administration fee currently stands at 600. Inholland will assist you (free of charge), however you need to transfer the administration fee of 600 in our bank account. Inholland will assist you with the application and will transfer the administration fee on your behalf to IND. Health Insurance Having a sufficient health and liability insurance for the time of your stay in The Netherlands is a prerequisite for the resident permit application. Inholland will take out a compulsory health and liability insurance on your behalf (IPS insurance). 3
The insurance fees are approximately 210 for one semester. Inholland will pay these fees on your behalf if you have made a timely and sufficient deposit in the Inholland bank account. Note: Please also remember to take out sufficient travel insurance, if desired. Payment instructions You can transfer the amount of 810,- for 1 semester (mind that no transfer costs are deducted) to: Bank account: 16.09.30.642 BIC: RABONL2U Iban number: NL 15 RABO 0160 9306 42 Address Bank:Rabobank Blaak 333 3011 GB Rotterdam The Netherlands Please use the following state reference: your name + surname and the code 13751. Without the state reference it will be extremely difficult to trace your transfer, which will delay your application. Birth Certificate You need to bring an original, legalised birth certificate with you to the Netherlands. Some City Councils may require your birth certificate for registration in their personal record database (GBA). Registration at City Council is necessary for receiving your residence permit. To do so you also need a legal address in the Netherlands. Extra services Apart from the VVR application on your behalf, we can provide you with the extra services of the Welcome to Inholland Programme, including the following services: Pick-up service from the train station or airport upon arrival in the Netherlands Assistance with registration at the City Council; Assistance with opening a bank account in The Netherlands; A social programme arranged by the International Office and Erasmus Student Network (ESN). For more information about the Welcome to Inholland Programme, please contact the International Office at the location where you will follow your exchange programme: Inholland Amsterdam/Diemen: Intoffice.diemen@Inholland.nl Inholland Haarlem: Intoffice.haarlem@Inholland.nl Inholland Alkmaar: Intoffice.alkmaar@Inholland.nl Inholland Rotterdam: Intoffice.rotterdam@Inholland.nl Inholland The Hague: Intoffice.denhaag@Inholland.nl Inholland Delft: Intoffice.delft@Inholland.nl Further information For more general information about the Dutch immigration procedures you may also want to check: http://www.newtoholland.nl or Nuffic - International students 4
Application for a residence permit without a provisional residence permit for the purpose of study (Part to be completed by student) REF Deel B To be signed by applicant I hereby apply for a first residence permit for the maximum period of validity, for myself. I have completed this form truthfully. I am aware that the personal details provided will be processed pursuant to the Aliens Act 2000 and will be passed on to the authorities that require this information to implement this Act. I will immediately notify the IND of any changes in the situation that relate to the right of residence. I grant permission to the educational institution mentioned in box 1 to notify the IND in case I am no longer studying there. Hereby I give my power of attorney to the institution mentioned here below to take the necessary actions in this procedure. My institute is submitting this application on my behalf based on the convenant between the institute and the IND. The institute will pay the fee with an automatic bank transfer. Name V number In te vullen door IND File number Town/city Date Signature I submit this form and (number) appendices Declaration of awareness study I declare that I am aware of the fact that: my stay in the Netherlands is permitted only for the purpose of study as indicated by the educational institute; I will have to leave the Netherlands after completion or premature termination of my study, unless I change the purpose of stay; The maximum period of stay for a preparatory course is one year; this period can not be extended; I can only stay after a preparatory period if I change the purpose of stay to higher education ; The stay for higher education is permitted for a period of one year and an application for an extension of this period must be submitted to the Immigration and Naturalisation Service no later than the day on which this period expires; my residence permit may be revoked, or its extension may be refused, upon completion or premature termination of the study, or in the case of a poor commitment to my studies that has resulted in my taking a disproportionately long time to complete these studies and I will have to leave the Netherlands. Declaration (Criminal record) Indicate below which situation(s) applies to you I declare that: I have never had a prison sentence or a custodial measure imposed on me in respect of any crime; I have never been ordered to carry out community service in respect of any crime; I have never been ordered to pay an unconditional fine in respect of any crime; I have never accepted a transaction proposition in respect of any crime; I am presently not subject to prosecution in respect of any crime; I have never been responsible for one of the following categories of actions referred to in Article 1F of the 1951 Geneva Convention on Refugees: crimes against peace, war crimes, crimes against humanity, serious non political crimes (such as murder or terrorism), or any actions that contravene the objectives and principles of the United Nations (such as terrorist acts); and I am aware that a conviction for having committed a crime can lead to a refusal or termination of my residence entitlement I am unable to declare the above for the following reasons: Failure to complete this antecedents declaration truthfully may have consequences with regard to your right of stay. 5
Tuberculose / Tuberculosis Om een verblijfsvergunning te verkrijgen, moet u (of de persoon die u vertegenwoordigt) bereid zijn een onderzoek naar en indien nodig behandeling van tuberculose (TBC) te ondergaan. Wanneer u samen met uw aanvraag de ingevulde intentieverklaring TBConderzoek bij de IND indient (en u ook aan alle overige voorwaarden voldoet), verleent de IND u zo snel als mogelijk een verblijfsvergunning. U krijgt deze vergunning onder de nadrukkelijke voorwaarde dat u ook daadwerkelijk binnen drie maanden een TBC onderzoek ondergaat. Mocht na afgifte van een verblijfsvergunning blijken dat u ondanks ondertekening van de intentieverklaring niet binnen de termijn van drie maanden een TBC onderzoek heeft ondergaan, zal dit tot intrekking van de verleende vergunning kunnen leiden. Lever de ingevulde en ondertekende Intentieverklaring mee met uw aanvraag voordat u een afspraak maakt bij de Gemeenschappelijke Gezondheidsdienst (GGD). Door het ondertekenen van deze verklaring verklaart u bereid te zijn een onderzoek naar en zo nodig behandeling van Tuberculose te ondergaan. Bij deze afspraak moet u het verwijzingsformulier zo volledig mogelijk ingevuld (deel A) meenemen. \ In order to obtain a residence permit, you (or the person whom you represent) must be prepared to undergo a tuberculosis examination and, if necessary, treatment for tuberculosis. If you submit this Declaration of Intent for a Tuberculosis Examination to the Immigration and Naturalisation Service (IND) together with your application (and if you also meet all other conditions), the Immigration and Naturalisation Service (IND) will grant you a residence permit as soon as possible. You will be granted this permit on the specific condition that you actually undergo a tuberculosis examination within three months. Failure on your part despite your signing of this Declaration of Intent to undergo a tuberculosis examination within the three month period following the issuance of a residence permit may result in cancellation of the granted permit. Submit the completed and signed Declaration of Intent together with your application before you make an appointment with the Municipal Health Service (GGD). By signing this declaration, you declare that you are prepared to undergo a tuberculosis examination and, if necessary, treatment for tuberculosis. You must bring the Tuberculosis Examination Referral Form, completed as much as possible (Section A), to the appointment with the Municipal Health Service (GGD). De verplichting voor het onderzoek geldt niet als u de nationaliteit hebt van één van de volgende landen: één van de lidstaten van de EU of de EER, Australië, Canada, Israël, Japan, Monaco, Nieuw Zeeland, Suriname, Verenigde Staten van Amerika en Zwitserland (incl. Liechtenstein). De verplichting voor het onderzoek geldt ook niet als u in het bezit bent van een geldige verblijfsvergunning voor een EER land, een EU land of Zwitserland, of een EG verblijfsvergunning hebt voor langdurig ingezetenen afgegeven door een ander EU land of zijn/haar gezinslid bent en in een ander EU land reeds als gezinslid van de langdurig ingezetene bent toegelaten. The examination requirement does not apply to citizens of the following countries: EU or EEA Member States, Australia, Canada, Israel, Japan, Monaco, New Zealand, Surinam, the United States of America, and Switzerland (including Liechtenstein). The examination requirement also does not apply to holders of a valid residence permit for an EEA Member State, an EU Member State or Switzerland, or if you hold an EG residence permit for long-term residents issued by another EU Member State or if you are a family member of a long-term resident and you have already been admitted to another EU Member State as a family member of such long-term resident. I hereby declare that I am prepared to cooperate in the tuberculosis examination and, if necessary, to undergo treatment for tuberculosis. I do not need a tuberculosis examination as I am a national of one of the following countries: Australia, Canada, Israel, Japan, Monaco, New Zealand, Surinam, Switzerland, United States of America or a country of the EU/EEA. I do not need a tuberculosis examination as I am in possession of a valid residence permit as a (family member of a) long term resident for an EU/EEA country or Switzerland. I am aware of my obligation to undergo a tuberculosis examination within three months after the date on application for a residence permit was filed. which the Failure on my part to comply with this requirement will have consequences for my right to stay in the Netherlands. 6
Example BANK STATEMENT Ask your bank to print the following text on official bank paper with letterhead, address details and telephone number!!! TO WHOM IT MAY CONCERN This is to certify and confirm that the equivalent of... in total at present exchange rate, is available from the account of..... (name of student + account number) at this bank to support the expense of studying in the Netherlands during the period from... to... Date :... Signature :... BANK SEAL 7
Example Financial Statement Sponsor I, the undersigned, Name : First name : Born on : Day / Month..... / Year.. Place of birth : Nationality : Passport number or number of identity card : (please send copy of passport or identity card with this statement) Telephone number: Address : Zip code : Place :..... Country : hereby declare that I will financially support the following student: Name : First name : Born on : Day / Month..... / Year.. Place of birth : Nationality : Passport number : during his/her studies in the Netherlands. I hereby guarantee that I will transfer a minimum monthly allowance of 800 from (start date) : Day / Month..... / Year.. until (end date) : Day / Month..... / Year.. I hereby enclose a recent original bank statement (not older than three months) proving that I have enough funds to transfer the amount in the period mentioned. Date : Place : Signature : 8
Photocard Full name Date of birth Nationality V-number Regulations concerning the photo: Do NOT print the document on recycled paper. You do not need to fill in the V-number. On the box in the right hand corner on the bottom side you should stick a recent photo of yourself. The photo should be in full colour and be no older than 6 months Please note! Your photo should meet the requirements of Dutch passport regulations. It is therefore best if your photo has been made by a acknowledged Dutch photographer. Please bring the Photomatrix Guidelines 2007 (see attachment) to your photographer. If your photo does not meet the requirements of Dutch passport regulations the residence card cannot be made. Therefore it is of great importance to send the correct type of photo Colored backgrounds such as red or blue will NOT be accepted! *Please contact the Dutch embassy or consulate for a list of approved photographers How to use this Photo card: 1. Stick (not staple) the photo in box in the right hand corner below. 2. The photo as shown now will be on your residence card. 3. Place your signature in the box in the left hand corner below. Always use a pen with black ink! Signature in box below Attach photo 9
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