1/18 Bharat Sanchar Nigam Limited Name of work : Shifting, Installation, Testing & commissioning of 1x32.5 KVA EA set without canopy from old exchange to new TE Bldg Karanprayag Estimated Cost :- Rs. 31,000/- Name of Agency :- Last Date Receipt of Application :- 27/06/2014 Last Date of issue of Tender Documents :- 27/06/2014 Cost of Tender :- Rs. 114/- E.M.D. :- Rs. 620/- Date of Opening :- 28/06/2014 Time :- One Month UNDERTAKING It is undertaken that we have gone through all the clauses /sub-clauses & terms & conditions of the PWD-7 PWD-8 forms. We abide by that & we understand that the same shall be part & parcel of the agreement. Signature of Contractor Sub-Division Engineer (E), B.S.N.L. Elect. Sub -Division Srinagar (Garhwal )
2/18 BHARAT SANCHAR NIGAM LIMITED O/o THE SUB DIVISIONALENGINEER (E) SUB DIVISION, SRINAGAR (GARHWAL) No.: 1(14)/ SDE//ESD/SGR/72 Dated: 18/06/2014 NOTICE INVITING TENDER The Sub Divisional Engineer (E) B.S.N.L., Electrical Sub Division, SRINAGAR invites on behalf of Bharat Sanchar Nigam Limited sealed item rate tenders for the following work from the eligible contractors satisfying the conditions as given below :- S.No Name of work Estimated Cost EMD Tender Cost 1 Shifting, Installation, Testing & commissioning of 1x32.5 KVA EA set without canopy from old exchange to new TE Bldg Karanprayag 31,000/- 620/- 114/- Time One Month No. 14 /NIT /EE (E)//ED/DDN/14-15 Dated: 18/06/2014 (A) Eligibility Condition Enlisted contractors of. The contractor shall submit and confirm: Documentary proof of satisfying eligibility conditions and Chartered Accountant certificate for turn over with attested copies as applicable along with application on their printed letter heads. The tender documents and all other relevant information/condition can be had on all working day on payment of Rs. 114/- (One Hundred Fourteen ) in cash (non refundable). Earnest money should be deposited through cash/receipted treasury challan/deposite or cash receipts of the scheduled bank approved by the Reserve Bank of India in favour of Accounts Officer Electrical Division Dehradun In case Holiday is declared on the opening date tender will be opened at 3.30 P.M. on next working day. TENDER DOCUMENTS SHALL NOT BE SENT BY POST/COURIER. TENDERS RECEIVED BY POST/COURIER SHALL NOT BE OPENED /ENTERTAINED. CONDITIONAL TENDERS OR TENDERS WITH CONDITIONAL REBATES SHALL BE SUMMARILY REJECTED. Last date of receipt of application 27/06/2014 : [4 P.M.] Last date of issue of tender document 27/06/2014 : [5 P.M.] Last date of submission of tender document 28/06/2014 : [3 P.M.] Date of opening of tender document 28/06/2014 : [3.30 P.M.]
3/18 Validity of tender shall be for 90 days from the date of opening of tender. Note: - Tender documents can also be downloaded from the web site http.//www.uttaranchal.bsnl.co.in The firm to quote on the tender downloaded from web site shall strictly follow the following procedure:- 1. The tender shall be submitted in two envelope system. A. The Credentials for meeting the eligibility conditions shall be submitted along with the cost of the tender documents (in the shape of demand draft) and Earnest Money in first envelope. The credentials shall be self attested and certified by any Executive. If not certified by Executive then original document shall be produced at the time of tender opening after verification of the contents of this envelope and if found eligible then the second envelope containing the bid documents shall be opened. The tenderer shall submit the downloaded original computer printout of the document from website. The photocopy shall not be accepted. If during the process of tender finalization, it is detected the tenderer has submitted tender documents after making any changes/additions/deletions in the tender documents downloaded from the web site, the offer shall be summarily rejected and the EMD deposited by tendered shall be forfeited in addition to any other action as per prevalent rules. B. Second envelope shall contain duly filled tender documents. The same shall be clearly written on the envelopes 2. The 1 st envelope containing tender fee, attested documents providing fulfillment of eligibility criteria and EMD in proper shall be opened first. In case if:- i) Tender fee is not submitted in proper form. ii) EMD is not in proper form. iii) Firms fails to fulfill eligibility criteria on the basis of documents submitted in envelope. The second envelope shall not be opened. 3. If any difference /discrepancies found between downloaded. Tender form, Viz a Viz, hard copy issued from Sub Division office, the contents in the hard copy of NIT available in Sub Division shall be final & binding Documentary proof of satisfying eligibility conditions and Chartered Accountant Certificate is to be furnished along with the application on printed letter heads. The tenders of contractors who do not deposit earnest money in the prescribed manner are liable to be rejected. Sub Divisional Engineer (E), Electrical Sub Division Srinagar
4/18 CORRECTION SLIPS Addendum/Modification to CPWD-8 & CPWD-6 Forms Conditions of contract- Definitions:- All reference to :- i) CPWD/Public work department/p &T Department. ii) iii) iv) D.G. works/additional Chief Engineer CPWD/Chief Engineer of Zone. Administrative Head of CPWD/P&T Department. CPWD Circles/ Civil Circle v) Ministry of works, Housing & Supply/D.O.T. vi) vii) Govt. of India /President of India. For and on behalf of president of India / for and on behalf of Govt. of India. In various clauses shall be taken to mean :- (i) (ii) (iii) (iv) (v) (vi) (vii) Bharat Sanchar Nigam Limited. (Elect. Wing) Chief Engineer (E), Bharat Sanchar Nigam Limited. Administrative Head of Bharat Sanchar Nigam Limited. Bharat Sanchar Nigam Limited Electrical Circle. Bharat Sanchar Nigam Limited (Ministry of Communications). Bharat Sanchar Nigam Limited. For and on behalf of Bharat Sanchar Nigam Limited. Sub-Division Engineer (E), B.S.N.L. Elect. Sub -Division Srinagar (Garhwal )
5/18 - W-6 Hkk-l-fu-fy- BHARAT SANCHAR NIGAM LIMITED (A GOVERNMENT OF INDIA ENTERPRISE) NOTICE INVINTING TENDER 1. Item rate / percentage rate tenders are invited on behalf of the B.S.N.L. from approved and eligible contractors of B.S.N.W. and those of appropriate list of CPWD, M.E.S. and U.P. & Uttaranchal State, P.W.D. (including its allied departments) for the work As Per 1.1 The work is estimated to cost as per Rs. 31,000/- 1.2 Tenders will be issued to eligible contractors provided they produce definite proof from the appropriate authority not below the rank of Executive Engineer, of having satisfactorily completed requisite number of works of magnitude as specified below. It is clarified that the works done for Central Government/State Government/PSU shall only be considered for eligibility. 2. Agreement shall be drawn with the successful tenderer on prescribed Form No. B.S.N.L.W.-8 which is available as a B.S.N.L. Publication, Tenderer shall quote his rates as per various terms and conditions of the said form which will form part of the agreement. 3. The time allowed for carrying out the work will be One Month from the 10 th day after the date of issue of written order to commence the work at individual site. 4. The site for the work shall be made available. 5. The last date of receipt of applications for issue of tender forms and date of issue of tender forms will be as follows: (i) Last date of receipt of application 27/06/2014 (ii) Last date of issue of tender form 27/06/2014
6/18 Hkk-l-fu-fy- 6. Tender documents consisting of plans, specifications, the schedule of quantities of the various classes of work to be done and the set of terms & conditions of the contract to be complied with by the contractor whose tender may be accepted and other necessary documents can be seen in the office of the SDE(E),,ESD, S.G.R. between 1100hrs. & 1600hrs. Everyday except on Saturdays, Sundays and Pubic Holidays. Tender documents, excluding standard form, will be issued from his office during the hours specified above, on payment of Rs.114/ (Rupees One Hundred Fourteen) in cash or Crossed Indian Postal Order/Money order in favour of Accounts Officer O/o EE (E), T.E.D Dehradun. 7. Tenders, which should always be placed in sealed envelope, with the name of work and due date written on the envelopes, will be received by the SDE (E), SGR upto 15:00 hrs on 28/06/2014 and will be opened by him or his authorized representative in his office on the same day at 1530 hrs. 8. The tender shall be accompanied by Earnest Money of Rs. 620/- in form of B.G. Demand Draft/Deposit at Call Receipt of a Scheduled Bank guaranteed by R.B.I. /issued in favour of Accounts Officer O/o EE (E), T.E.D Dehradun. The Earnest money shall be placed in separate sealed envelope annexed with the envelope containing the Earnest Money shall be opened first. The tenders of tenderers, who do not deposit and place the Earnest Money in the prescribed form & manner, shall be summarily rejected. 9. The description of the work is as follows: As per schedule on P.N as per sheet attached. 10.1 Copies of other drawings and documents pertaining to the work will be open for inspection by the tenderers at the office of the above-mentioned officer.
7/18 Hkk-l-fu-fy- 10.2 Tenderers are advised to inspect and examine the site and its surroundings and satisfy themselves before submitting their tenders as to the nature of the ground and sub-soil (so far as is practicable), the form and nature of the site, the means of access to the site, the accommodation they may require and in general, shall themselves obtain all necessary information as to risks, contingencies and other circumstances which may influence or affect their tender. A tenderer shall be deemed to have full knowledge of the site whether he inspects it or not and no extra charges consequent on any misunderstanding or otherwise shall be allowed. The tenderer shall be responsible for arranging and maintaining at his own cost all materials, tools & plants, water, electricity, access, facilities for workers and all other services required for executing the work unless otherwise specifically provided for in the contract documents. Submission of a tender by a tenderer implies that he has read this notice and all other contract documents and has made himself aware of the scope and specifications of the work to be done and of conditions and rates at which stores, tools and plant, etc. will be issued to him by the Government and local conditions and other factors having a bearing on the execution of the work. 11 The competent authority on behalf of the B.S.N.L. does not bind himself to accept the lowest or any other tender, and reserves to himself the authority to reject any or all of the tenders received without the assignment of any reason. All tenders in which any of the prescribed conditions is not fulfilled or any condition including that of conditional rebate is put forth by the tenderer, shall be summarily rejected. 12 Canvassing, whether directly or indirectly, in connection with the tenders, is strictly prohibited and the tenders, submitted by the contractors, who resort to canvassing, will be liable to rejection. 13 The competent authority ob behalf of B.S.N.L. reserves to himself the right of accepting the whole or any part of the tender and the tenderer shall be bound to perform the same at the rate quoted. 14 The contractor shall not be permitted to tender for works in the B.S.N.L. zone(responsible for award and execution of contract) in which his near relative is posted as J.A.O./A.A.O./A.O./Sr. A.O./C.A.O. or as an officer in any capacity between the grades of Chief Engineer and Junior Engineer(both inclusive). He shall also intimate the names of persons who are working with him in any capacity or are subsequently employed by him and who are near relatives to any Gazetted officer in the Dept. of Telecom or in the Ministry of communications. Any breach of this condition by the contractor would render him liable to be removed from the approved list of contractors of this Department. 15 No Engineer of Gazetted rank or other Gazetted officer employed in Engineering or Administrative duties in an Engineering Department of the Government of India is allowed to work as a contractor for a period of two years after the date of his retirement from Government service, without previous permission of the Government of India in writing. The contract is liable to be cancelled if either the contractor or any of his employee is found any time to be such a person who had not obtained the permission of the Government of India as aforesaid before submission of the tender or engagement in the contractor s service.
8/18 Hkk-l-fu-fy- 16 The tender for the work shall remain open for acceptance for a period of 90 days from the date of opening of the tenders. If any tenderer withdraws his tender before the said period or makes any modifications in the terms and conditions of the tender which are not acceptable to the department, then the Government shall, without prejudice to any other right or remedy, be at liberty to forfeit 50% of the earnest money as aforesaid. 17 The successful tenderer shall be required to execute an agreement with the Engineer-In-Charge in the Performa annexed to the tender document, within 15 days of issue of letter of acceptance by the B.S.N.L. In the event of failure on part of the successful tenderer to Sign the Agreement, the Earnest Money will be forfeited and the tender cancelled. 18 This Notice Inviting Tender (B.S.N.L. W.-6) shall form a part of the contract document. The contract shall be deemed to have come into effect on issue of communication of acceptance of the tender in favour of the successful tenderer/contractor. On such communication of acceptance, the successful tenderer/contractor shall, within 30 days from such date, formally sign the agreement consisting of:- a) The notice inviting tender, all the documents including additional conditions, specifications and drawings, if any, forming the tender as issued at the time of invitation of tender and acceptance thereof together with any correspondence leading thereto. b) Standard B.S.N.L. W.-8. c) Agreement signed on non-judicial paper as per Performa annexed to the tender document. 19 First running account bill shall be paid only after signing of the agreement/contract by both the parties. Signature of Sub Divisional Officer For & on behalf of B.S.N.L.
TENDER & CONTRACT 9/18 BHARAT SANCHAR NIGAM LIMITED (A GOVERNMENT OF INDIA ENTERPRISE) -W-8 STATE: UTTARANCHAL CIRCLE: DEHRADUN ZONE : DEHRADUN DIVISION: Name of work: Shifting, Installation, Testing & commissioning of 1x32.5 KVA EA set without canopy from old exchange to new TE Bldg Karanprayag (i) (ii) To be submitted by,15.00 Hours on 28/06/2014 to SDE(E), B.S.N.L., Electrical, Sub-Division, Srinagar To be opened in presence of tenderer who may be present at 1530 Hours on 28/06/2014. the O/o SDE(E), B.S.N.L. ESD, Srinagar (GWL) Issued to. Signature of officer issuing the documents: Designation: Date of issue: TENDER I/We have read and examined the notice inviting tender, schedule, A, B, C, D, E, & F, Specification applicable, Drawings, & Designs, General Rules, and Directions, Conditions, of Contract, clauses of contract, Special conditions, Schedule of rate & other documents and rules referred to in he conditions of contract and all other contents in the tender documents for the work. I/We hereby tender for the execution of the work specified for the within the time specified in schedule F, viz schedule of quantities and in accordance in all respect with the specifications, designs, drawings, and instruction in writing referred to the rule-i of general rules and directions and in clause 11 of the conditions of contract and with such materials as are provided for, by, and in respects in accordance with, such conditions so as for applicable. We agree to keep the tender open for ninety (90) days from the due date of submission thereof and not to make any modifications in its terms and conditions.
10/18 TENDER & CONTRACT A Sum of Rs 620/- is hereby forwarded in Cash/Receipt Treasury Challan/BG as specified Deposit at call receipt of a scheduled Bank as earnest Money. If I/We, fail to commence the work specified I/We agree that the said President of India or his successors in office shall without prejudice to any other right or remedy, be at liberty to forfeit the said earnest money absolutely otherwise the said earnest money shall be retained by him towards security deposit to execute all the works referred to in the tender documents upon the terms and conditions contained or referred to therein and to carryout such deviations as may be ordered, unto maximum of the percentage mentioned in Schedule F and those in excess of that limit at the rates to be determined in accordance with the provision contained in clause 12.2 and 12.3 of the tender form. I/We hereby declare that I/We shall treat that tender documents drawings and other records connected with the work as secret /confidential document and shall not communicate information /derived therefore to any person to whom I/We may authorized to communicate the same or use the information in any manner prejudicial to the safety of the Stare. I/We agree that should I/We fail to commence the work. specified in the above memorandum, an amount equal to the amount of the earnest money mentioned in the form of invitation of tender shall be absolutely forfeited to the President of India and the same may be at the option of the competent authority on behalf of the President of India be recovered without prejudice to any other right or remedy available in law out of the deposit in so far as the same may extended in the terms of the said bond and in the event of deficiency out of any other money due to me / us under this contract of otherwise. The information in respect of works in hand is as per proforma enclosed. Dated: Witness: Address: Occupation: Signature of Contractor & Postal address. ACCEPTANCE The above tender(as modified by you as provided in the letter mentioned there under ) is accepted by me for and on behalf of the President of India for a sum of Rs. (Rupees ). The letter referred to below shall form part of this contract Agreement. (a) (b) (c) For & on behalf of. Signature Dated Designation
11/18 PROFORMA OF SCHEDULE PROFORMA OF SCHEDULES (Operative Schedules to be supplied separately to each intending tenderer ) SCHEDULE A Schedule of quantities- As per sheet attached. SCHEDULE B Schedule of materials to be issued to the contractor. S.NO. Description of Item Quantity Rates in figures & words at which the material will be changed to the contractor Place of Issue 1 2 3 4 5 As per sheet Attached SCHEDULE C Tools and plants to be hired to the contractors. S.NO. Description Hire Charges per day Place of Issue 1 2 4 5 As per sheet Attached SCHEDULE D Extra schedule for specific requirement /documents for the work, if any..nil. SCHEDULE E Schedule of component of material, Labour etc. for escalation. CLAUSE 10 C Component of material : expressed as percent of total value of work X = 75% Component of labour : expressed as percent of total value of work Y = 25% Component of P.O.L : expressed as percent of total value of work Z = 0%
12/18 PROFORMA OF SCHEDULE SCHEDULE F Reference to general conditions of contract. NAME OF WORK: - Shifting, Installation, Testing & commissioning of 1x32.5 KVA EA set without canopy from old exchange to new TE Bldg Karanprayag Estimated Cost of Work : 31,000/- Earnest Money : 620/- Security Deposit : 10 % of tender value GENERAL RULES & DIRECTIONS Officer inviting tender:- Maximum percentage for quantity of items of work to be executed beyond which rates are To be determined in accordance with clause- 12.2&12.3. In exceptional case, maximum percentage for quantity of items of work to be executed with in a period of 12 months from the date of award of work, beyond which rates are SDE (E) B.S.N.L. Elect. Sub-Division, Srinagar To be determined. Definitions 2(v) Engineer in Charge SDE (E) B.S.N.L. Elect. Sub- Division, Srinagar 2(vii) Accepting Authority SDE (E) B.S.N.L. Elect. Sub-Division, Srinagar 2(x) Percentage on cost of materials and labor to cover all overheads and profits * 10% 2(xi) Department 2(xii) Standard Schedule of Rates * * DSR-94 for Int.&DSR-95 for Ext. 9(ii) Standard Contract form * Form 7/8 as modified corrected up to date Clause -2 Authority for fixing compensation under clause -2 Executive Engineer (E)
13/18 PROFORMA OF SCHEDULE Clause -5 Time allowed for execution of work Authority to give fair and reasonable Extension of time for completion of work. One Month EE (E),, Electrical Division, Dehradun Clause 7 Gross work to be done together with net payment / adjustment of advances for material collected, if any, since the last such payment for being eligible to Interim payment Clause 11 Specifications to be followed for Execution of work. Clause 12 12.1.2(iii) Schedule of rates for determining rates for additional,altered or substituted items that cannot be determined under 12.1.2 (i) &(ii) Rs. Five thousand CPWD * DSR -94 for Internal * DSR -95for External * Directorate guide line 12. 1.2 (iii) Plus /minus the % over the rate entered as per quoted rate of similar item. 12.1(iv) Deviation Limited beyond which sub- clause 50% (Other than (i) to (v) shall not apply and clauses 12.2& ALR & AHR Items ) 12.3 shall apply Clause 12.2 Limit for value of any item of any individual trade Beyond which sub-clauses (i) to (v) shall not apply and clauses 12.2&12.3 shall apply Clause 16 Competent Authority for Deciding reduced rates E.E.(E),, ED, Dehradun Clause 25 Competent Authority for conciliation. E.E. (E),, ED, Dehradun Clause 36 (a) Minimum qualification & experience required for principles Technical Representative for civil works with estimated cost put to tender. (b) Recovery to be effected from the contractor in event of not fulfilling provision of clause 36(1) Rs. 4000/- P.M. for Graduate Engineer & Rs. 2000/- p.m. for Diploma holder.
14/18 PROFORMA OF SCHEDULE Clause 42 Star prices to be considered for escalation & recoveries. Material For cement(minimum 43 grade) For Mild steel. For reinforcement steel conforming to BIS 1786 (Fe 415 grade) For reinforcement steel TMT bars Conforming to Star Price(on the date of opening of tenders) ii) Variation permissible on theoretical quantities. a) Cement for works with estimated cost Put to tender Permissible Variation i) not more than Rs.5 lakhs 3% minus ii) more than 5 lakhs 2% minus b) Steel reinforcement and structural steel sections for each diameter, section and category. 2% minus Sub Divisional Engineer (E) B.S.N.L. Electrical Sub Division Srinagar. (GWL)
15/18 Schedule of work Name of work:- Shifting, Installation, Testing & commissioning of 1x32.5 KVA EA set without canopy from old exchange to new TE Bldg Karanprayag S.N. Description of item Qty Rate Unit Amount 1 Shifting of 32.5 KVA EA set without canopy from old Exchange to Engine Room New Exchange at KaranPrayag including disconnection. 01 Job Job 2 Installation, Testing & Commissioning including Connection of Existing Earthing & cables with DG set at new exchange Engine Room etc. as reqd. 01 Job Job Total Sub-Divisional Engineer (E), Electrical Sub-Division, Srinagar (Gwl)
16/18 General specification 1. The work shall be done as per CPWD/ specification. 2. The work shall be carried out as per the direction of Engineer in charge. 3. All materials should be got approved by Engineer in charge before the same is used at site. 4. Any damage done to the building during execution will have to be made good by agency at his own risk & cost. 5. Contractor will have to make his own arrangement to T&P for which nothing shall be paid extra. 6. Service tax if applicable shall be paid extra on production of documentary proof. Sub Divisional Engineer (E) Electrical Sub Division Sringar Garhwali
17/18 Participation of near relatives of the employees All near relatives of Employees either directly recruited or on deputation are prohibited from participation in tenders and execution of works in the different units of., The detailed guidelines in this regard are given in the following paragraphs :- I) The near relatives for this purpose are defined as: a) Members of a Hindu Undivided family. b) They are Husband and wife. c) The one is related to the other in the manner as father, mother, son(s) & son s wife (daughter-inlaw). Daughter (s) & daughter s husband (son-in-law). Brother (s) & brother s wife sister (s) & sister s husband (brother-in-law). II) As per Government of India s CCS Conduct rule 4, no Government servant shall in the discharge of his official duties deal with any matter or sanction any contract to any company or for any other person if any member of his family is employed in that company or firm or under that person or if he or any member of his family is interested in such matter or contact to his official superior. This clause is applicable to all employees and in view to this as soon as any employee becomes aware of the above aspect, he must intimate this to the prescribed authority. For non executive employees this authority is SSA Head/Circle Head/Chief Engineer Chief Archt. / Corporate office under whom he is posted. For executive employees (at present some of them are called as Gazetted officers) the prescribed authority for this purpose is Circle Head/Chief Engineer/Chief Archt. Corporate office under whom he is posted. III) (a) The company or firm or any other person is not permitted to tender for works in Units in which his near relative(s) is (are) posted. The unit is defined as SSA/Circle/Chief Engineer /Chief Archt. /Corporate office for non executive employees and all SSA in a circle including circle office /Chief Engineer /Chief Architect /Corporate office for executive employees (those called as Gazatted officers at present). Therefore, it has been decided by the competent authority that a clause must be added in the tender and other related documents that the tenderer should give a certificate that none of his /her such near relative is working in the units as defined above where he is going to apply for tender/work. In case of proprietorship firm certificate will be given by all the partners and in case of limited company by all the Directors of the company. Any breach of these conditions by the company or firm or any other person, the tender/work will be cancelled and earnest money/security deposit will be forfeited at any stage whenever it is so noticed. The department will not pay any damages to the company or firm or the concerned person. The company or firm or the person will also be debarred for further participation in the concerned unit. (b) (c) In respect of case where the tender notice /work related orders have been issued and are waiting for submission the concerned unit should issue corrigendum for inclusion of above clause. However, where tender/work related documents have been opened and are waiting for finalisation the certificate may be taken from the company or firm or any other concerned person giving details of the relatives employed in the jurisdiction of the tender. The company or firm or the person concerned will not be debarred in this case but his work will be kept under proper watch to avoid any further complaint. Further, the relative will not be involved in the decision making and execution of the work. Where the tenders or the work are already in operation (or awarded) the tenderer may be requested to give details of relatives employed in the jurisdiction of the tender in such cases the tenderer will be allowed to continue the work but special watch may have to be kept about his performance to avoid any complaint. The concerned relative will not be involved in execution and settlement of claims of the contractor.
18/18 DECLARATION TO BE GIVEN BY CONTRACTOR I...S/o...r/o... hereby certify that none of my relative (s) as defined in the tender document is/are employed in unit as per details given in tender document. In case at any stage, it is found that the information given by me is false/incorrect. shall have the absolute right to take any action as deemed fit/ without any prior intimation to me. DATED: Signature of contractor Sub-Division Engineer (E), B.S.N.L. Elect. Sub -Division Srinagar (Garhwal)