MINUTES Deer Creek Board of Education, I-006 Regular Scheduled Meeting Monday, June 9, 2014 Deer Creek Administration Building 20701 N. MacArthur Blvd Edmond, Oklahoma 73012 6:00 p.m. A. Call to Order and Roll Call Time: 6:09 p.m. Members Present: Kenneth Dennis, John Robertson, Jerrod Roberts, and Daniel Barnes Members Absent: Paul Gebb B. Additions to and Adoption of Agenda 1. Correction to School Board Policy Residence of Student (JCA) 2. Amendment to Schedule A and Schedule C A motion was made to approve the agenda as amended. C. Superintendent Ranet Tippens Report 1. Bond Project Update Jeremy Halferty 2. Business Services Report Chief Financial Officer Paula Crawford 3. Learning Services Report Chief Academic Officer Cindy Koss D. Standing and Financial Resolutions 1. Consideration of and vote on recommendation of the Schedule of Encumbrances and Monthly Financial Reports: Schedule of Encumbrances: a. General Fund Purchase Order: 474 502 Void 477, 497, 498, 499, and 500 b. General Fund Payroll: 71258 71286 c. Building Fund Purchase Order: 130 134 d. Child Nutrition Purchase Order: 105 161 e. Bond Fund 34: 31 32 2. Financial Reports: a. Treasurer s Reports b. Student Activity Reports 1
E. Public to be Heard The floor is open at this time for any resident(s) of the Deer Creek Public School District #006 to address the Board of Education on items that pertain to education and/or the operation of the school district. Those residents wishing to address the Board of Education must complete a Request for Public Participation form prior to the scheduled starting time of the regular Board meeting. A response may or may not be provided at this time. Questions or concerns related to employees of the district will not be permitted at this time. Those are to be referred to the Superintendent at another time. No one signed up to speak during the Public to be Heard. F. Business Items 1. Discussion and possible vote on architect for Deer Creek Elementary roof A motion was made to approve Renaissance Architecture on 2. Discussion and possible vote to approve the Resolution for Schools and Libraries Universal Services (E-Rate) for 2014-2015 3. Discussion and possible vote on the resignation of RCB Bank and the acceptance of UMB Bank as the trustee under Deer Creek Public Schools Lease Purchase Financing for Deer Creek bond issues Seconded: Barnes 4. Discussion and possible vote to approve Board of Education Policy: a. Residence of Student (JCA) b. School Booster Clubs (KMB) A motion was made to approve Item 4(a). 2
A motion was made to table Item 4(b). G. Consideration of and Vote on Consent Agenda: All of the following items, which concern reports and items of routine nature normally approved at board meetings, will be approved by one vote unless any board member desires to have a separate vote on any or all of these items. The consent agenda consists of the discussion, consideration, and vote of items #1-16. 1. Board of Education Minutes: a. Regular Meeting May 12, 2014 2. Renewal of the sublease of District-wide Buildings and Renovations for the fiscal year ending June 30, 2015 as required under the provisions of the Sublease Agreement dated April 1, 2010 between the District and Oklahoma County Finance Authority 3. Supplemental Appropriation for Child Nutrition Fund in the amount of $221,705.49 4. Out of State Travel a. Volleyball Staff; Wichita State Volleyball Team Camp; Wichita, KS; July 21-24, 2014 b. Mandy Godfrey and Kelly Hinton; Power School Users Group Conference; Las Vegas, NV; July 20-24, 2014 5. Food Service Food Price Increases: a. Elementary Schools will go from $2.45 to $2.65 b. Intermediate School lunches will go from $2.45 to $2.65 c. Middle School lunches will go from $2.55 to $2.65 d. High School lunches will go from $2.85 to $3.00 e. Adult lunches at all sites will be $3.50 6. Lunches can be charged up to the following amounts: a. Elementary Schools up to $13.25 b. Intermediate School up to $13.25 c. Middle School up to $13.25 d. High School up to $15.00 Once a student has met the charge amount, an alternative lunch will be served. The lunch will be a cheese sandwich, a fruit or vegetable and milk. This meal meets all School Nutrition requirements 7. Food Service Milk Bids for the 2014/2015 school year and award to Borden s Dairy Foods 8. Food Service Grocery Bids for the 2014/2015 school year and award to US Food Service 9. Agreement between St Anthony North (Drug and Alcohol Testing Services) and Deer Creek School District for the 2014/2015 school year 10. The Center for Education Law contract for the 2014/2015 school year 11. Records Destroyed in accordance with statute 3
12. Audiology Service Contract with Oklahoma Hearing Solutions for the 2014/2015 school year 13. Audit Contract with Putnam & Company, PLLC for 2014/2015 school year 14. Jacie Fite Physical Therapist Contract for the 2014/2015 school year 15. Administrator Negotiation Team Board President Kenneth Dennis, Board Clerk Paul Gebb, Superintendent Ranet Tippens, Director of Human Resources Lenis DeRieux, Principal Melissa Jordan, and Principal Michelle Anderson 16. Appointment of the following positions for 2013/2014 school year: a. Authorized Agent for Department of Human Services Commodity Distribution of Donated Foods Program Paula Crawford and Lisa Hall b. Authorized Agent for all Federal and State Programs Ranet Tippens, Paula Crawford, Diana Jones, James Rose, and Shirley Porterfield c. Authorized Purchasing Officer for the Deer Creek Public Schools Ranet Tippens and Shirley Porterfield d. Encumbrance Clerk Shirley Porterfield e. Board Minutes Clerk Amber Sands or Shirley Porterfield f. Title II Coordinator Diana Jones or James Rose A motion was made to approve Items 1 16. H. New Business None. I. Executive Session: The Board of Education will consider and may vote to convene in Executive Session. 1. Oklahoma Statutes Title 25, 307 (B) (1): Discuss employment as listed on Schedule A, Schedule B, and Schedule C as amended. Time: 6:57 p.m. Motion: Roberts Seconded: Barnes J. Acknowledge Return to Open Session Time: 7:35 p.m. Seconded: Barnes 4
K. Statement of Executive Session by Board President President Dennis made a statement that during Executive Session the Board met to discuss Oklahoma Statutes Title 25, 307 (B)(1) for employment as listed on Schedule A, Schedule B and Schedule C as amended. Present during the executive session were the four (4) Board Members, Superintendent Ranet Tippens and Personnel Director Lenis DeRieux. During that time, no votes were taken or discussed. L. Consideration of and approved to take action on the Superintendent s recommendation concerning employment as listed on Schedule A, Schedule B, and Schedule C as amended. M. Adjournment Time: 7:37 p.m. 5
Kenneth B. Dennis, President John Robertson, Vice-President Absent Paul Gebb, Clerk Jerrod Roberts, Member/Deputy Clerk Dr. Daniel Barnes, Member 6