MINUTES Deer Creek Board of Education, I-006 Regular Meeting Monday, April 10, 2017, 6:00 p.m. Deer Creek Administration Building 20701 N. MacArthur Blvd Edmond, Oklahoma 73012 A. Call to Order and Roll Call Members Present: Jerrod Roberts, Kenneth Dennis, Daniel Barnes, Jason Zaloudik, Andi Neaves Members Absent: None Time: 6:01 p.m. B. Additions to and Adoption of Agenda a. Amended Schedule A b. Amended Schedule B c. Amended Consent Agenda item #7 A motion was made to approve the additions to and adoption of the Agenda. C. Superintendent Ranet Tippens Report 1. Deer Creek Friends and Family Recognition a. Deer Creek Elementary Academic Team, Dr. Lacey Padgett b. Deer Creek Odyssey of the Mind Teams going to Worlds in MI c. Grove Valley Elementary, Wonder League Robotics Competition, Dr. Kelly McCoy 2. Operations Report, Elvin McDaniel 3. Transportation Report, Joshua Critchfield 4. Financial Report, James Edwards 5. Teaching & Learning Report, Diana Jones 6. Child Nutrition Services Report, Nirali Mickow D. Standing and Financial Resolutions 1. Consideration of and vote on recommendation of the Schedule of Encumbrances and Monthly Financial Reports: Schedule of Encumbrances: a. General fund account payable purchase orders: 413-437, void 414 & 429 b. General fund payroll purchase orders: 71456-71487 c. Building fund account payable purchase orders: 112-113 d. Child nutrition account payable purchase orders: 62-68 e. Child nutrition payroll purchaser orders: 70107-70112 f. Bond 39 purchase order: 9 1
2. Financial Reports: a. Treasurer s Report b. Student Activity Fund Report c. Business Services Report A motion was made to approve the Standing and Financial Resolutions as presented. E. Public to be Heard The floor is open at this time for any resident(s) of the Deer Creek Public School District #006 to address the Board of Education on items that pertain to education and/or the operation of the school district. Those residents wishing to address the Board of Education must complete a Request for Public Participation form prior to the scheduled starting time of the regular Board meeting. A response may or may not be provided at this time. Questions or concerns related to employees of the district will not be permitted at this time. Those are to be referred to the Superintendent at another time. No action. F. Business Items 1. Discussion and possible vote to approve the Easement contract between Oklahoma Gas and Electric Company and Deer Creek Public School for the corner of 206 th and MacArthur. A motion was made to approve the Easement contract for the corner of 206 th & MacArthur. Second: Andi Neaves 2. Discussion and possible vote to approve the bid proposal from InfosysFIRE to replace the fire alarm system at Deer Creek Intermediate School. A motion was made to approve the InfosysFIRE proposal for the fire alarm system at Deer Creek Intermediate School. 3. Discussion and possible vote to approve the proposal from Forecast5 Analytics for financial analyzing software. 2
A motion was made to approve the proposal from Forecast5 Analytics for financial analyzing software. Second: Jerrod Roberts 4. Discussion and possible vote to approve the proposal from Edge for financial software, license and training. A motion was made to approve the proposal from Edge for financial software, license and training. 5. Discussion and possible vote to approve the proposal from Kellogg and Sovereign, LLC for Erate services for the 2017/18 funding year. A motion was made to approve the proposal from Kellogg and Sovereign, LLC for Erate services for the 2017/18 funding year. Second: Kenneth Dennis G. Consideration of and Vote on Consent Agenda: All of the following items, which concern reports and items of routine nature normally approved at board meetings, will be approved by one vote unless any board member desires to have a separate vote on any or all of these items. The consent agenda consists of the discussion, consideration, and vote of items #1-8. 1. Board of Education Minutes a. Regular Meeting, March 20, 2017 b. Special Meeting, April 4, 2017 2. Audit Contract with Putnam & Company, PLLC for the 2016/2017 fiscal year, beginning July 1, 2016 and ending June 30, 2017. 3. Mutual Cooperation Agreement between Oklahoma County and Deer Creek Public Schools for the 2017-18 fiscal year. 4. Josten s Contract for the 2018-2021 school year with Deer Creek High School. 5. Declaration of Surplus a. Operations b. Transportation 6. Deer Creek 2017 Summer Camps 3
7. Center for Communication & Engagement public relations contract for Academic Year, July 1, 2016 June 30, 2017, as amended. 6. Out of state travel requests a. DCHS Boys Basketball team is requesting to attend a basketball camp at the University of Kansas June 16-18, 2017. b. Key Club International members are requesting to attend district convention in Dallas April 21-23, 2017. 8. Renewal of annual contract with ADPC for the Trends Software License. A motion was made to approve Consent Agenda items #1-8. Second: Andi Neaves H. Possible consideration of any new business of an emergency nature that had not been contemplated at the time of agenda preparation and cannot be delayed until the next regular board meeting. No action. I. Executive Session: The Board of Education will consider and may vote to convene in Executive Session. 1. Oklahoma Statutes Title 25, 307 (B) (1 & 7): Discuss employment as listed on Schedule A as amended and Schedule B as amended. 2. Oklahoma Statutes Title 25, 307 (B) (3): Purchase or appraisal of real property A motion was made to convene in Executive Session. Time: 6:47 p.m. J. Acknowledge Return to Open Session Time: 7:28 p.m. K. President Roberts made a statement that during Executive Session the Board met to discuss Oklahoma Statutes Title 25, 307 (B) (1 & 7): Discuss employment as listed on Schedule A as amended and Schedule B as amended and Oklahoma Statutes Title 25, 307 (B) (3): Purchase or 4
appraisal of real property. Present during the Executive Session were the five (5) Board Members and Superintendent Ranet Tippens. During that time, no votes were taken or discussed. L. Discussion and possible vote to approve the Superintendent s recommendation concerning employment as listed on Schedule A as amended. Motion: Andi Neaves Second: Kenneth Dennis M. Consideration of and may take action on the Superintendent s recommendation to continue employment of certified employees as recommended on Schedule B, as amended, for the 2017/2018 school year. Second: Jerrod Roberts N. Discussion and possible vote to allow the Superintendent to begin negotiations for purchase of additional real property and to report back to the board. O. Adjournment Time: 7:31 p.m. Jerrod Roberts, President Daniel Barnes, Vice-President Kenneth Dennis, Clerk Jason Zaloudik, Member/Deputy Clerk Andi Neaves, Member 5