EAST HEMPFIELD TOWNSHIP BOARD OF SUPERVISORS MINUTES DATE AND TIME: June 21, 2017 7:20 p.m. ATTENDANCE: Board Members: John D. Bingham Douglas W. Brubaker H. Scott Russell W. Scott Wiglesworth Manager Assistant Manager: Director of Planning & Development: Director of Public Works: Chief of Police Robert S. Krimmel Cindy A. Schweitzer Jon E. Beck Perry T. Madonna Stephen A. Skiles ABSENT: G. Edward LeFevre Mr. Russell apologized to all visitors for the late start of tonight s meeting due to the extensive agenda for the Traffic Commission meeting which was held prior to the scheduled Board of Supervisors meeting. The Board of Supervisors meeting was then called to order at 7:20 p.m. by Chairman Russell, followed by a moment of silence and the Pledge of Allegiance. Swearing In of New Police Officer Benjamin Weaver Consistent with the prior approval of the Board of Supervisors to hire an officer, Chief Skiles recommended the appointment of Benjamin Scott Weaver to the position of East Hempfield Township Police Officer. Based on his background and positive references, Mr. Weaver was given a conditional offer of employment on May 24, 2017 and successfully passed all aspects of his background screening. Mr. Weaver began employment on June 19, 2017 and was sworn in as an East Hempfield Police Officer by Chairman Russell at the June 21, 2017 Board of Supervisors meeting. Chief Stephen Skiles, the Board of Supervisors and all those present congratulated Officer Weaver. Officer Life Saving Award The Officer Life Saving Award is awarded to individuals whose actions that, if not performed, would, beyond a reasonable doubt, have resulted in the death of a person or persons. This award is being presented tonight to publicly recognize Sergeant Mark Earhart, Officer Brian Dilliplaine, Officer James Peet and Officer David Shanabruch. Lt. Jennifer Brubaker described the event and the heroic actions performed. Chief Skiles and Lt. Brubaker then presented Certificates to each officer. Chairman Russell complimented the entire EHT Police Department for the excellent job that they do in representing the Township. The Board and all those present congratulated the officers and thanked them for their service to the community.
Public Comment None Consent Agenda: a. Department Reports - Golf Course, Public Works, Development Services, Police, ESC. b. 15-05-FP Lancaster Farm Fresh Coop Escrow Reduction c. 16-10-SW 2160 Junction Rd Michael Johns Escrow Reduction d. 16-13-SW 2330 Dairy Rd Escrow Reduction e. 09-05-FP Diller Tract (Landon Way) Escrow Reduction f. 16-11-FP 194 Cooper Ave Escrow Reduction g. 15-19-FP Springbrook Annex - O&M Agreement and Park & Rec Fee h. Treasurers Report for May/2017 covering all funds: 4/30/2017 balance $ 8,846,194.89 May income $ 4,244,382.15 May expense $ 1,648,771.40 5/31/2017 balance $11,441,805.64 i. Invoices from all funds covering 6/10/2017 to 6/23/2017 & totaling $711,754.05 j. Approval of minutes: June 7, 2017 Mr. Bingham commented on the number of playable days and thanked the Golf Staff for the excellent report. Chief Skiles publically thanked Diane Garber for coordinating several rescue teams and stated he is starting to see increased improvement in communication between EMS, Police and Fire. Mr. Brubaker complimented Ms. Garber on her due diligence in her position of Emergency Services Coordinator and Mr. Bingham thanked her for all that she has taken on. There being no further comments or questions (Board or Public), items (a) through (i) of the consent agenda were approved by motion of Mr. Bingham, second by Mr. Brubaker and passed by the Board (4-0). Item (j) was approved by motion of Mr. Wiglesworth, second by Mr. Brubaker and passed by the Board (3-0-1). Mr. Russell abstained due to being absent from the June 6, 2017 Board of Supervisors meeting. Visitors Hempfield Area Recreation Commission - Jeff Book was present earlier in the meeting but was called away unexpectedly. Mr. Krimmel reported an open house for elected officials is being planned for July 26th. Chairman Russell reported on accolades being received about the new infiltration system for the pool. Adjustment of staff and utilization of their own funds speaks volumes, is very noticeable and has resulted in a very well run recreation center. Action Items: a. Development Services: MS4 2018-2023 Permit Notice of Intent (NOI) for Pollution Reduction Plan (PRP) and Chesapeake Bay Pollution Reduction Plan (CBPRP) Authorize to Advertise for Public Comment. - Mr. Beck presented and explained the NOI. Mike LaSala, Land Studies Inc., was present for any technical questions. Following discussion, motion was made by Mr. Bingham and seconded by Mr. Wiglesworth to authorize staff to advertise the DRAFT 2018-2023 MS4 Permit NOI to elicit public comment. The motion passed (4-0). Page 2 of 5
Planning Commission Alternate appointment recommendation to appoint Matthew Pawlikowski to a 4 year term, ending 12/31/2020, as an alternate to the Planning Commission. - Mr. Beck presented and reviewed Mr. Pawlikowski s resume. Following discussion, motion was made by Mr. Wiglesworth and seconded by Mr. Bingham to appoint Matthew Pawlikowski to a 4-year term, ending 12/31/2020 as an alternate to the Planning Commission. The motion passed (4-0). b. RE/Max Smart Hub Realty tethered hot air balloon rides at Jacobs Creek Park on 9/23/2017 Diane Garber reviewed the application and supporting documents. She reported that staff researched the credentialing process for hot air balloons/pilots and the RE/Max team and determined that the RE/Max hot air balloon team is appropriately credentialed and finds no reason not to approve this request. Motion was made by Mr. Wiglesworth and seconded by Mr. Bingham to approve RE/Max Smart Hub Realty s application to hold tethered hot air balloon rides at their Grand Opening Celebration to be held on Saturday afternoon September 23, 2017 in the common area behind the park at 740 Sylvan Road. The motion passed (4-0). Chairman Russell commended Ms. Garber on her due diligence regarding this application. c. Zoning Hearing Board acceptance of Brett Jackson resignation from the ZHB. - Mr. Krimmel noted Brett D. Jackson s resignation from the Zoning Hearing Board to be effective immediately following the June 19, 2017 Zoning Hearing Board meeting. Motion was made by Mr. Bingham and seconded by Mr. Brubaker to accept Mr. Jackson s resignation as a member of the Zoning Hearing Board as submitted. The motion passed (4-0). Recommendation and appointment of a replacement for the position will be placed on the July 19, 2017 Board of Supervisors meeting agenda. Old Business None. New Business None. Board Group Reports Public Safety Group Authorization to advertise an ordinance to dissolve the Fire Services Committee. Mrs. Schweitzer reported there is an existing Fire Services Committee Ordinance. A new ordinance to rescind the existing ordinance will be available at the July 19, 2017 Board of Supervisors meeting. The Fire Chiefs will be notified. There being no further discussion, motion was made by Mr. Brubaker and seconded by Mr. Bingham to authorize staff to advertise an ordinance to dissolve the Fire Services Committee. The motion passed (4-0). MS4 Committee Meeting Mr. Russell reported there was a MS4 committee meeting regarding the Pollution Reduction Plan which was discussed earlier in tonight s meeting. Page 3 of 5
Finance and Administration Mrs. Schweitzer will circulate an email to schedule a meeting. Traffic Commission Report Mr. Russell reported on major topics of discussion from the Traffic Commission meeting: An EHT police officer performed an accident study along Columbia Avenue between Good Drive and Rohrerstown Road. The concern will be forwarded to the County for a regional approach to the issue. The Crossings at Conestoga and Farmingdale Road was discussed, analyzing potential shortterm and long-term solutions. A study was authorized to review the merits of installation of all-way stops at alley intersections in Landisville. Manager s Report 1. Police Building Extension: No update. 2. TIP Projects: Right of way acquisition still continues for the Holland Street Bridge and Old Rohrerstown Road Bridge. State Road - We are waiting for a draft copy of the Amtrak Agreement which will address the Risk Fee Liability Solution 3. Dream Park Walking Trail: No update at this time. We are waiting for the engineer to stake out the trail. Mrs. Schweitzer noted the engineers began placing stakes yesterday (6/21). 4. State Paving Project: PennDOT has started Paving Marietta Ave. Mr. Krimmel noticed on Thursday June 15 th that milling and paving was occurring at the intersection of Centerville Road and Marietta Ave. 5. Township Audit: The staff met with Smith, Elliot, Kearns and Company, Township Auditors, on Thursday June 15 th to review the 2016 Audit. Everything was in order and there were no significant findings, an unqualified opinion was determined. The auditors are waiting for some required disclosure information from Univest Trust pertaining to the Pension Funds, in order to finalize the EHT Financials for 2016. Joe Robinson will disseminate the 2016 audit report within the next two weeks to both the Board and the Elected Auditors. SEK and Co. gave us a proposal for a 2-year extension and we are analyzing it and will have a recommendation to the Board for the next meeting on July 19, 2017. 6. Police Negotiations: The Township and the police bargaining committees have exchanged offers in the last 4 weeks. The township will be delivering their second offer this week. Very hopeful a settlement can be reached in the next few months. Page 4 of 5
7. Trash Removal: We are considering changing the program. Joe Robinson is preparing a statement for bids which will be discussed further at the next Board of Supervisors meeting. 8. Executive Session: Mr. Krimmel requested an executive session immediately following the Board of Supervisors meeting to update the rest of the Board on police negotiations. Good of the Order Chief Skiles and Jon Beck thanked Diane Garber for all she is doing in her role as Emergency Services Coordinator. They are starting to see a big improvement in communication between EMS, Police and Fire. Jon Beck was commended for the overhead graphics at tonight s meeting. Adjournment By unanimous consent of the Board, Mr. Russell adjourned the meeting to executive session at 8:00 p.m. to update the Board on police negotiations. Respectfully submitted, Robert S. Krimmel, Manager/Secretary Page 5 of 5