Housing Authority of the City of Perth Amboy 881 AMBOY AVENUE, P.O. BOX 390, PERTH AMBOY, NJ 08862 TELEPHONE: (732) 826-3110 FAX: (732) 826-3111 EDNA DOROTHY CARTY-DANIEL, Chairperson PEDRO A. PEREZ, Vice-Chairman FERNANDO A. MIGUEL A. AROCHO SHIRLEY JONES REVEREND H. WAYNE BRADY GREGORY PABON DOUGLAS G. DZEMA, P.H.M. Executive Director EDWARD TESTINO Counsel THE MINUTES OF THE REGULAR MONTHLY MEETING OF THE BOARD OF COMMISSIONERS OF THE HOUSING AUTHORITY OF THE CITY OF PERTH AMBOY September 13, 2011 The Board of s of the Housing Authority of the City of Perth Amboy met for the Regular Monthly meeting on Tuesday, September 13, 2011 at the William A. Dunlap Homes complex, main Administrative Office building, conference room located at 881 Amboy Avenue, Perth Amboy, New Jersey 08861. The meeting was called to order by Chairperson Carty-Daniel and statement read as to proper notification of the meeting given in accordance with the Open Public Meeting Act Law as follows: Adequate Notice has been made as to the time, place, and date of the meeting and as to the nature of business to be discussed being the general business of the Authority. Upon roll call, those present and absent were as follows: Present: Chairperson Edna Dorothy Carty-Daniel Vice-Chairman Pedro A. Perez Fernando A. Gonzalez Miguel A. Arocho Shirley Jones Gregory Pabon Excused: Reverend H. Wayne Brady The Chairperson declared said quorum present. On the motion of Gonzalez, which motion was seconded by Arocho, the Board concurred to approve the Minutes of the regular monthly Board meeting of August 9, 2011. Upon roll call, the following vote was carried: Edna Dorothy Carty-Daniel, Fernando A. Gonzalez, Miguel A. Arocho, Shirley Jones and Gregory Pabon.
Abstain: Pedro A. Perez The following resolution was introduced by Vice-Chairman Perez, read in full and considered: RESOLUTION # 2764-11 TO APPROVE RESCINDING THE CURRENT POLICY THAT PROVIDES HEALTH BENEFITS FOR RETIRED EMPLOYEES ON PERMANENT DISABILITY. WHEREAS, this to recommend rescinding the current policy that provides for employer paid health benefits for employees who retire on a disability pension. This will not affect any employee currently receiving this benefit, but will be effective for any future retirements; and WHEREAS, employer paid health benefits will be provided for those employees who retire after 25 years of service and for those who have reached the age of 62 and retire after 15 years of service. The required retiree contribution towards health benefits will be determined by the applicable NJ State law that applies to that retiree s circumstance at the time of retirement; NOW, THEREFORE BE IT RESOLVED, the Board of s of the Housing Authority of the City of Perth Amboy approves rescinding the current policy that provides health benefits for retired employees on permanent disability, as presented. Gonzalez moved that the foregoing resolution be adopted as presented, which motion was seconded by Arocho. Upon roll call, the following vote was carried: The Chairperson thereupon declared said motion was carried and said resolution was adopted. The following resolution was introduced by Arocho, read in full and considered: RESOLUTION # 2765-11 TO APPROVE THE REVISION TO THE SECTION 8 ADMIN PLAN - PAYMENT STANDARDS WHEREAS, this is to recommend adjusting the Payment Standards (PS) as indicated on the chart below effective October 1, 2011. The Authority has kept its Payment Standards at 100% of the 2010 Fair Market Rate (FMR) because subsidy was not sufficient to raise them. The proposed 2012 FMRs are actually below the 2010 FMRs but are not sufficient for the rents being charged in our program. The Authority is required to set Payment Standards at between 90% and 110% of FMRs; and WHEREAS, the Payment Standards proposed below are based on the actual rents being charged in our program, and fall within the appropriate range. The Authority has sufficient funding to raise the Payment Standards as proposed. The increased Payment Standards for the 2 and 3 bedroom units will
affect all new participants and all current participants moving on October 1, 2011 and all existing participants at the time of their recertification starting October 1, 2011. O BR 1BR 2 BR 3 BR 4 BR Current PS $1,155 $1,198 $1,409 $1,768 $2,085 (Based on 2010 FMR) 2012 FMR $1,086 $1,125 $1,324 $1,662 $1,960 Proposed PS $1,155 $1,198 $1,420 $1,828 $2,085 % 0f 2012 106.35% 104.48% 107.25% 109.98% 106.37% NOW, THEREFORE BE IT RESOLVED, the Board of s of the Housing Authority of the City of Perth Amboy approves the revision to the Section 8 Administrative Plan Payment Standards, as presented. Vice-Chairman Perez moved that the foregoing resolution be adopted as presented, which motion was seconded by Gonzalez. Upon roll call, the following vote was carried: The Chairperson thereupon declared said motion was carried and said resolution was adopted. The following resolution was introduced by Gonzalez, read in full and considered: RESOLUTION # 2766-11 TO APPROVE THE REVISION TO THE PUBLIC HOUSING ADMISSIONS AND OCCUPANCY POLICY - OCCUPANCY GUIDELINES / TRANSFER POLICY. WHEREAS this is to recommend approval of the proposed revisions to the occupancy guidelines and transfer policy. Additional language was added to the occupancy guidelines clarifying the Authority's practice of occupying units at Hansen and Stack Apartments. The Authority generally places single person households into efficiency units of two person households into one bedroom units. There are times when one bedroom units are ready for occupancy there are no approved two person households ready to occupy them, because the applicants called in did not our screening criteria or could not verify their claimed waiting list preferences. In these cases, a one person household that is approved may be given the one bedroom so the Authority s occupancy rate is not affected. The Authority must maintain an occupancy rate of 97 percent or subsidy will be affected; and WHEREAS, additionally, applicants accepting an efficiency unit will be asked to sign a form acknowledging they understand the Authority is not obligated to transfer them to a larger unit. This change has also been placed in the transfer policy; and
WHEREAS, the transfer policy has been rewritten to better clarify the reasons for transfers and the priority order the Authority uses to determine transfers. The policy also specifies that the Authority will determine when and if to transfer a resident based on the availability of an appropriate sized unit, and after considering the need of the transfer in comparison to the maintenance workload and the occupancy rate at the affected development; NOW, THEREFORE BE IT RESOLVED, the Board of s of the Housing Authority of the City of Perth Amboy approves the revision to the Public Housing Admissions and Occupancy Policy Occupancy Guidelines/ Transfer Policy, as presented. Vice-Chairman Perez moved that the foregoing resolution be adopted as presented, which motion was seconded by Arocho. Upon roll call, the following vote was carried: The Chairperson thereupon declared said motion was carried and said resolution was adopted. The following resolution was introduced by Arocho, read in full and considered: RESOLUTION # 2767-11 TO APPROVE THE REVISION TO THE PUBLIC HOUSING LEASE - PET POLICY AT HANSEN AND STACK APARTMENTS. WHEREAS, this is to recommend approval of eliminating the required additional one month security deposit for Hansen and Stack residents who request to have a pet. There are A few cats and dogs at the site, and the Authority has not had problems with damages that could not be covered by the regular security deposit. If the Authority experiences problems in the future it will reinstate the security deposit policy; and WHEREAS, the pet policy at the family sites requires a nominal non-refundable fee, which will remain in place. The Authority would have implemented this at the senior sites, however, the regulations governing pets are different for the senior sites; NOW, THEREFORE BE IT RESOLVED, the Board of s of the Housing Authority of the City of Perth Amboy approves the revision to the Public Housing Lease Pet Policy at Hansen and Stack Apartments, as presented. Gonzalez moved that the foregoing resolution be adopted as presented, which motion was seconded by Vice-Chairman Perez. Upon roll call, the following vote was carried:
The Chairperson thereupon declared said motion was carried and said resolution was adopted. The following resolution was introduced by Arocho, read in full and considered: RESOLUTION # 2768-11 TO APPROVE THE REVISION TO THE PUBLIC HOUSING LEASE - FLAT RENTS AND AIR CONDITIONER CHARGES. WHEREAS, this is to recommend approval of the increase in flat rents and air conditioner charges for all sites. Changes include an increase from $85 to $90 annually for each air conditioner, and flat rent increases of 5% in accordance with the City of Perth Amboy rent control requirements as follows: Zero bedroom $601 One bedroom $669 Two bedroom $910 Three bedroom $1134 Four bedroom $1361 Five bedroom $1361 WHEREAS, changes are effective October 1, 2011. The increased air conditioner charges will not affects residents until summer 2012; NOW, THEREFORE BE IT RESOLVED, the Board of s of the Housing Authority of the City of Perth Amboy approves the revision to the Public Housing Lease Flat Rents and Air Conditioner Charges, as presented. Gonzalez moved that the foregoing resolution be adopted as presented, which motion was seconded by Vice-Chairman Perez. Upon roll call, the following vote was carried: Edna Dorothy Carty-Daniel, Pedro A. Perez, Fernando A. Gonzalez, Miguel A. Arocho, and Gregory Pabon. Abstain: Shirley Jones The Chairperson thereupon declared said motion was carried and said resolution was adopted. On the motion of Gonzalez, which motion was seconded by Jones, the Board concurred to approve the September Bill List, as presented. Upon roll call, the following vote was carried: Discussion took place, in reference to The Parkview.
Discussion took place, in reference to the Delaney Homes Redevelopment Project. Discussion took place, in reference to PARTNER. <No comment from the public.> PUBLIC SESSION ATTORNEY S REPORT Edward Testino, Counsel updated the Board on the contract for PARTNER property. DIRECTOR S REPORT The Executive Director informed the Board of the following: - Hurricane Irene preparation. Notices were distributed to resident warning of impending storm. - Dedication of The Parkview scheduled for Thursday, October 13, 2011 @ 11:00 a.m. On the motion of Vice-Chairman Perez, which motion was seconded by Gonzalez, the Board concurred to move into Executive Session and the general session of this meeting was closed. Upon roll call, the following vote was carried: On the motion of Vice-Chairman Perez, which motion was seconded by Gonzalez, the Board concurred to close the Executive Session and move back to the general session of this meeting. Upon roll call, the following vote was carried: On the motion of Vice-Chairman Perez, which motion was seconded by Gonzalez, the meeting was adjourned. Respectfully submitted by: Douglas G. Dzema, PHM Executive Director and Secretary
Housing Authority of the City of Perth Amboy 881 AMBOY AVENUE, P.O. BOX 390, PERTH AMBOY, NJ 08862 TELEPHONE: (732) 826-3110 FAX: (732) 826-3111 EDNA DOROTHY CARTY-DANIEL, Chairperson PEDRO A. PEREZ, Vice-Chairman FERNANDO A. MIGUEL A. AROCHO SHIRLEY JONES REVEREND H. WAYNE BRADY GREGORY PABON DOUGLAS G. DZEMA, P.H.M. Executive Director EDWARD TESTINO Counsel THE MINUTES OF THE EXECUTIVE SESSION OF THE BOARD OF COMMISSIONERS OF THE HOUSING AUTHORITY OF THE CITY OF PERTH AMBOY September 13, 2011 (CONFIDENTIAL) The Board of s of the Housing Authority of the City of Perth Amboy met for the Regular Monthly meeting on Tuesday, September 13, 2011 at the William A. Dunlap Homes complex, main Administrative Office building, conference room located at 881 Amboy Avenue, Perth Amboy, New Jersey 08861. The meeting was called to order by Chairperson Carty-Daniel and statement read as to proper notification of the meeting given in accordance with the Open Public Meeting Act Law as follows: Adequate Notice has been made as to the time, place, and date of the meeting and as to the nature of business to be discussed being the general business of the Authority. Upon roll call, those present and absent were as follows: Present: Chairperson Edna Dorothy Carty-Daniel Vice-Chairman Pedro A. Perez Fernando A. Gonzalez Miguel A. Arocho Shirley Jones Gregory Pabon Excused: Reverend H. Wayne Brady The Chairperson declared said quorum present.
Discussion took place, in reference to the HUD Audit of the Housing Authority and its affiliate, P.A.R.T.N.E.R. On the motion of Vice-Chairman Perez, which motion was seconded by Gonzalez, the Board concurred to close the Executive Session and move back to the general session of this meeting. Upon roll call, the following vote was carried: