Operating Committee Meeting 1 February 12, 2015 CAREER INSTITUTE OF TECHNOLOGY OPERATING COMMITTEE MEETING February 12, 2015 The Operating Committee of the Career Institute of Technology met in the Jerry Felver Conference Room at the Career Institute of Technology, 5335 Kesslersville Road, Easton, PA on Thursday, February 12, 2015. Mr. Brewer, Vice-Chairperson, called the meeting to order at 7:02 p.m. Mr. Brewer, Vice-Chairperson, led the Pledge of Allegiance. Roll Call: Present: Linda Baskwell (17), Kenneth Brewer (15), Kevin Pruett (16), Brian Snyder (15), Joseph Vasko (15) 5. Absent: Robert Obey (16), Robert Rutt (16), Baron Vanderburg (17), Dominic Villani (17) 4. Others in attendance: Dr. Ronald Roth, Administrative Director, Dr. Frank DeFelice, Superintendent of Record, Mr. John Freund, Solicitor, Ms. Donna Saylor, Secretary, Staff Members. Ms. Baskwell moved to approve the minutes of the January 8, 2015 meeting, seconded by Mr. Vasko. Roll call vote: Aye 5, Nay 0. Motion passed. Dr. Roth reported the following correspondence: Letter from John Breidinger, part-time Para-educator resigning his position which you will be asked to act on this letter later in the agenda.
Operating Committee Meeting 2 February 12, 2015 Public Comment: Mrs. Carla Border, the advisor to the National Technical Honor Society wanted to take this opportunity to personally invite you to the National Technical Honor Society Banquet on Wednesday, March 25 th beginning at 6:00 pm. It s a very special night for our students who have attained such a high honor academically and it s also an honor to their parents. We would like to invite you and it would be an honor to have your presence there. All of the information is on the invitation on the desk in front of you. Thank you. Dr. Roth and Mr. Brewer thanked Mrs. Border for addressing the board. Mr. Pruett moved to receive and file the following reports: Production Control Fund Report, p 123; Cafeteria Statement of Profit and Loss, p 123; Treasurer s Report, pp 125-125a; Capital Reserve Fund Report, pp 126-126f; Student Activities Fund Report, p 127, seconded by Mr. Vasko. Roll call vote: Aye 5, Nay 0. Motion passed. Mr. Snyder moved to approve the accounts payable for January, seconded by Ms. Baskwell. Roll call vote: Aye 5, Nay 0. Motion passed. Dr. DeFelice reported the Administrative Committee of CIT met on Thursday, February 5, 2015. The committee discussed potential 2014-15 school calendar changes due to the need to make up days lost to bad weather. Dr. Roth also provided an update on the progress of the proposed 2015-16 budget. The CIT Operating Committee approved the budget at its January meeting, and the superintendents have scheduled presentations at each district and Dr. Roth will be attending the Bangor School District on February 23 rd. Dr. Roth reported that CIT has been
Operating Committee Meeting 3 February 12, 2015 awarded two PDE Equipment Grants. One is valued at approximately $33,000.00 and one at $18,650.00. Dr. DeFelice said he appreciates the time Dr. Roth put in to securing those grants for the students and the staff. Dr. Roth provided a report on the results of yesterday s Skills USA District 11 Competitions. CIT students earned 12 Gold Medals, 8 Silver Medals, and 5 Bronze Medals. The names of all winners were given to the superintendents and will be given to board members at their meeting next week. Speaking for the Bangor Area School District we will be honoring and recognizing our students on Tuesday, February 17 th. They will be receiving a certificate on behalf of the board of directors. Mrs. Baskwell said the Wilson Board will be honoring our students as well. Dr. DeFelice said he thinks it s important that all of us recognize their contribution. He attended that day himself along with Mrs. Gary the High School Principal, Mr. Kondiscko the Director of Curriculum and Mr. Brewer from our school board so we had representation there and we were very pleased and humbled and Bangor did a wonderful job with 8 winners and it s a credit to our students, but also a credit to our school board directors who continually support CIT and its mission here and vision for our students and he s pleased that we had a nice turnout. Finally, the committee discussed the annual evaluation process for the director. Dr. Roth is working with myself and Mr. Rutt, CIT Operating Committee Chair, to conduct the evaluation process in April and May this year. We are following the new requirements for PDE which is basically evidence based. We have to follow the four domains and we set criteria that Dr. Roth has to meet for his evaluation and not just Dr.
Operating Committee Meeting 4 February 12, 2015 Roth but all of the Principals in all of the five sending school districts. This is a new requirement and by law we are on top of this and it s been a pleasure working with Dr. Roth over the past two years. Dr. DeFelice said he knows his term is coming to an end here shortly, but he can tell you that we always worked together to do what is best for our students and staff and he would like to add that we had a need for softball dugouts at our school district and we have worked with the teacher, Mr. John Utess, our softball coach, our athletic director and our business manager and we have a plan in place to have the students build the dugouts here at CIT and design them here with the coach and the teacher. Most of the assembly will be done on site because of the weather they don t have to be outside and then within 2 to 3 weeks we will have them shipped up to the dugouts to the Bangor School District and with our people and help assemble most of the dugouts on site with the students so it s a learning application, but that s just one project. We re going to look to install some benches and continue putting projects in place for students in the Bangor School District. Dr. DeFelice said that s not part of the report, but he wanted to thank Dr. Roth and the staff here for working with us. It s nice because the teacher, Mr. Utess, is from Bangor himself and it s a good match so thank you. Dr. Roth reported we have several pictures in front of you from the SkillsUSA Competitions that have been mentioned already and also have the list of names for you. We only put the home addresses on the lists that you and the Superintendents get because some folks like to send them something. We don t publish those addresses other than that
Operating Committee Meeting 5 February 12, 2015 and also there are the legal financial forms in front of you that you are required to fill out and he knows you have to do that for your home sending district. He thinks you are allowed to use the same form if you copy it and put CIT in it so it might save you a little bit of paperwork. Dr. Roth also wanted to mention that we have some students under the direction of their teacher, Mr. Joe Stemrich, wrote some letters to our local legislators telling them that February is considered Career and Technical Education month and inviting them to visit our school and two of the legislators have taken them up on that opportunity and we are going to be hosting Representative Marsha Hahn next Friday and then Senator Mario Scavello the following Friday and Senator Lisa Boscola was not able to visit but she sent very nice proclamations. This one came to me, but she actually sent copies to the students and the bottom line says, Resolve that the Senate recognize the month of February, 2015 as Career and Technical Education month in Pennsylvania. It was a nice lesson and the kids and teacher were very pleasantly surprised that they received a response so that s always good news to keep our legislators aware of what we are doing. A couple of upcoming events you heard about the SkillsUSA Districts. Their state competitions will be April 8 through 10. HOSA which is the health occupation students their state competitions will be March 11 through 13 and DECA which is the marketing association is February 24 through 26 and we also have an American Welding Society competition, a regional group on March 24 th so we have some exciting things coming up and we hope to be able to bring you more good news. You already heard Dr.
Operating Committee Meeting 6 February 12, 2015 DeFelice mention the two equipment grants. We are going to be purchasing a new drill press for the Machine Tool Technology program, a new mixer for the Masonry program, an alignment machine for the Automotive Technology program. That requires bidding and on your agenda tonight and we communicated with you last week about authority to go out and advertise for bids and we re also using the grant money to help purchase a new CNC machining center for the Machine Tool Technology program and that was the grant we received in the fall. We hope to have the two items that need bidding ready for you for your approval next month. Next week Dr. Roth will be attending the Intermediate Unit legislative meeting in Harrisburg. Area superintendents and career and technical education directors will be meeting. We have plans to meet with the new Secretary of Education and it is still tentative, but there is hope that we still might get to meet with the Governor and this is being put together primarily by the staff at the IU and Superintendent Dr. Haberl from Pen Argyl is very involved in trying to arrange some of these things and actually he worked with Senator Lisa Boscola to try and set them up and we all know that education funding is a big, hot topic right now, but there is also some legislative discussion about improving the funding formula for career and technical education and so we re hoping that we continue to influence legislators and executive folks like the Governor regarding the value and importance of career and technical education in our public schools and the fact that the funding could and should be improved. Dr. Roth said you heard Dr. DeFelice mention about the budget. We have not yet
Operating Committee Meeting 7 February 12, 2015 visited any of the districts. We are visiting Easton next week on the 17 th. You already heard we are visiting Bangor on the 23 rd, Wilson on March 2 nd, Pen Argyl on March 24 th and we have to reschedule our Nazareth date because it was postponed due to bad weather. Mr. Rutt asked Dr. Roth to follow up on the comment that Dr. DeFelice mentioned about scheduling two executive sessions for him to present some of the evidence that we are collecting in line with his evaluation and we will be doing that in April and May. Probably in March in preparation for that we will be providing you with some information to think about in preparation for that. There is an addendum tonight with a few items that were not available when we mailed last week and we ll be happy to answer questions now or when we get to them in the agenda. Mr. Freund, Solicitor, had no report for this evening. Mr. Snyder moved to accept Letter of Resignation from John Breidinger, part-time Para-Educator effective January 30, 2015, seconded by Mr. Pruett. Roll call vote: Aye 5, Nay 0. Motion passed. Mr. Snyder moved to approve Salary Column Adjustment for Charlie DeBellis, Building Construction Technology Instructor from VOC I + 18/Step 12 ($66,767) to VOC II/Step 12 ($67,667) effective Monday, February 16, 2015, seconded by Mr. Pruett. Roll call vote: Aye 5, Nay 0. Motion passed. Mr. Snyder moved to approve a salary rate change for Joseph Kray, part-time Computer & Network Technician, to $23.12 per hour as a result of successful completion of one year of service effective February
Operating Committee Meeting 8 February 12, 2015 23, 2015, seconded by Mr. Pruett. Roll call vote: Aye 5, Nay 0. Motion passed. Mr. Snyder moved to approve Substitute Personnel List for 2014-2015 as per the attachment pending receipt of appropriate clearances and employment history review, seconded by Mr. Pruett. Roll call vote: Aye 5, Nay 0. Motion passed. Dr. Roth stated you probably are hearing about this at your districts that we need to now conduct an approved employment history review and so those words need to be added to letter d. They do not need to be added to letter e. because they are cooperative education students who do not have previous or current employment. Mr. Snyder moved to approve Cooperative Education Student Personnel List for 2014-2015 as per the attachment, seconded by Mr. Pruett. Roll call vote: Aye 5, Nay 0. Motion passed. Mr. Pruett moved to approve transfer in the amount of $100,000.00 to PA Invest for the CIT Capital Reserve Fund from the General Fund as per the attached distribution previously approved on December 12, 2013, seconded by Mr. Snyder. Roll call vote: Aye 5, Nay 0. Motion passed. Mr. Pruett moved to approve transfer in the amount of $100,000.00 to CIT Employee Benefit Trust of Eastern PA Reserve from the General Fund as per the attached distribution previously approved on December 12, 2013, seconded by Mr. Snyder. Roll call vote: Aye 5, Nay 0. Motion passed.
Operating Committee Meeting 9 February 12, 2015 Mr. Pruett moved to approve to receive and file the Local Audit Report for period ending June 30, 2014, seconded by Mr. Snyder. Roll call vote: Aye 5, Nay 0. Motion passed. Mr. Pruett moved to approve Budgetary Transfers as per the attachment, seconded by Mr. Snyder. Roll call vote: Aye 5, Nay 0. Motion passed. Mr. Pruett moved to approve continued participation in the CSIU PEPPM Joint Purchasing Program for technology related bids, seconded by Mr. Snyder. Roll call vote: Aye 5, Nay 0. Motion passed. Mr. Pruett moved to approve to advertise for bids for the purchase of an alignment machine for the Automotive Technology Program, seconded by Mr. Pruett. Roll call vote: Aye 5, Nay 0. Motion passed. Mr. Pruett moved to authorize payment of $1,515.00 to SalonCentric at the time of order of five (5) cosmetology hydraulic chairs at a payment of $1,514.13 within 30 days of delivery, seconded by Mr. Snyder. Roll call vote: Aye 5, Nay 0. Motion passed. Mr. Pruett moved to approve Letter of Agency between CIT and Colonial IU # 20 for the procurement of E-rate eligible services effective July 1, 2015 through June 30, 2020 as per the attachment, seconded by Mr. Snyder. Roll call vote: Aye 5, Nay 0. Motion passed. Mr. Pruett asked Mrs. McCarthy if we are planning to use the E-rate for services. Mrs. McCarthy said yes, for all eligible services. Mr. Pruett asked if we are leasing or buying these days. Mrs. McCarthy said this does not
Operating Committee Meeting 10 February 12, 2015 have anything to do with machines. It s internet bandwidth and other services. Mr. Pruett moved to approve Letter of Commitment between CIT and Colonial IU # 20 to participate in the CIU 20 Regional WAN (wide area network) effective July 1, 2015 through June 30, 2020 as per the attachment. The internet portion of this commitment is effective July 1, 2015 through June 30, 2017, seconded by Mr. Snyder. Roll call vote: Aye 5, Nay 0. Motion passed. Mr. Vanderburg entered the meeting at 7:20 p.m. Roll call: Present 6, Absent 3. Ms. Baskwell moved to approve the following conference/travel requests: Superintendents Winter Legislative Meeting, Harrisburg, PA, February 18 19, 2015, participant: Ronald Roth, approximate cost $395.99; DECA States, Hershey, PA, February 24 26, 2015, participants: Jessica Allen, Susan Young & 4 Students, approximate cost $1,570.00, NOTE: DECA Club to contribute $256.00 and each student to contribute $25.00 for a total student contribution of $100.00; SkillsUSA PA State Conference, Hershey, PA, April 8 10, 2015, participants: S. Day, B. Iasiello, R. Thomas & 16 Students, approximate cost $5,760.37, NOTE: SkillsUSA Club to contribute $312.63 and each student to contribute $75.00 for a total student contribution of $1,200.00, seconded by Mr. Vanderburg. Roll call vote: Aye 6, Nay 0. Motion passed.
Operating Committee Meeting 11 February 12, 2015 The next meeting is scheduled for Thursday, March 12, 2015 at 7:00 p.m. Mr. Brewer, Vice-Chairperson, adjourned the meeting at 7:28 p.m. Donna Saylor, Secretary, Operating Committee