ATHLETICS CANADA / ATHLÉTISME CANADA Semi-annual General Meeting MINUTES Friday, December 9, 2016 Delta Hotel, OTTAWA, ON ATTENDEES: BOARD OF DIRECTORS: Gordon Orlikow Chair Tim Berrett Gillian Drouin Female Athlete Representative Helen Manning Bill MacMackin Grant McDiarmaid Ann Peel Dave Thomas Rob Guy Chief Executive Officer Michèle Edmiston-Hurter Recording Secretary MEMBERSHIP: British Columbia Alberta Saskatchewan Manitoba Ontario Quebec New Brunswick Nova Scotia Prince Edward Island Newfoundland/Labrador Brian McCalder Greg White Brian Thomson Linda Blade James Rosnau Bob Reindl Donna Harris Grant Mitchell Lisa Ferdinand Sylvain Proulx Marc Desjardins Marc Lalonde Gabriel LeBlanc Anitra Stevens Andrew Walker George Stanoev STAFF: Scott MacDonald Jessica Scarlato REGRETS: Inaki Gomez Male Athlete Director Sean Holman - Treasurer
01. Call to Order The Chair called the meeting to order at 4:30 pm (EST). Acknowledgement was made of Cecil Smith s passing. Lisa Ferdinand spoke on behalf of Victor Lopez regarding Cecil Smith. 02. Approval of Agenda Two items were added to the agenda: 1. Branch input carding criteria 2. AB question 2019-2020 hosting 03. Declaration of Voting Delegates Branch: Votes: BC 9 AB 8 SK 5 MB 4 ON 10 QC 9 NB 4 NS 4 NL 3 PEI 2 The following was consequently declared: 04. Rule Changes Total Votes 58 Quorum 17 Simple Majority 30 Two-Third Majority 38 (i) Proposed changes to Rules of Governance MOTION 16.12.01 Be it resolved that amendments to Rules 141 and 142 be accepted. MOTION 16.12.02 Be it resolved that amendment to Rule 111(7) be accepted. MOVED: PEI SECONDED: PEI
MOTION 16.12.03 Be it resolved that amendment to Rule 111(6) be accepted. (ON abstained) MOVED: SK SECONDED: QC MOTION 16.12.04 Be it resolved that amendment to Rule 111 be accepted. MOTION 16.12.05 Be it resolved that amendment to Rule 115 be accepted. MOTION 16.12.06 Be it resolved that amendments to Rules 113, 114, 116 and 127 A be accepted. MOTION 16.12.07 Be it resolved that amendment to Rule 117.04 be accepted. MOTION 16.12.08 Be it resolved that amendment to Rule 126.04 be accepted. MOTION 16.12.09 Be it resolved that amendment to Rule 126.05 be accepted. MOTION 16.12.10 Be it resolved that amendment to Rule 140.07 2(b) be accepted. SECONDED: PEI SECONDED: NB MOVED: SK SECONDED: QC SECONDED: SK SECONDED: NB Article 2.4 Membership Fees This proposal was deferred for discussion to the July AGM. The Chair gave the branches notice of motion.
MOTION 16.12.11 Be it resolved that amendments to Rules 112 and 114 be accepted. (NB abstained. Tie vote broken by the Chair.) (ii) Proposed Rule Changes MOTION 16.12.12 Be it resolved that amendment to Rule 007.3 be accepted. MOTION 16.12.13 Be it resolved that amendment to Rule 049 be accepted. (ON abstained, AB opposed) MOTION 16.12.14 Be it resolved that amendment to Rule 052 d be accepted. MOTION 16.12.15 Be it resolved that amendment to Rule 070 be accepted. (ON abstained, AB opposed) MOTION 16.12.16 Be it resolved that amendment to Rule 086 be accepted. MOTION 16.12.17 Be it resolved that amendment to Rule 096 be accepted. MOTION 16.12.18 Be it resolved that amendment to Rules 159-164 be accepted. MOTION 16.12.19 MOVED: MB SECONDED: SK MOVED: PEI SECONDED: SK MOVED: SK SECONDED: NL MOVED: ON SECONDED: AB MOVED: MB
Be it resolved that amendment to Rule 179 be accepted. MOTION 16.12. 20 Be it resolved that amendment to Rule 198 be accepted. MOTION 16.12.21 Be it resolved that amendment to Section VI Preamble be accepted. MOTION 16.12.22 Be it resolved that amendment to Rule 271 be accepted. MOTION 16.12.23 Be it resolved that amendment to Rule 272 be accepted. MOVED: MB SECONDED: NL MOVED: AB SECONDED: QC MOVED: PEI SECONDED: BC 05. Branch input carding criteria Management agreed with Branches request for consultation with High Performance staff when criteria being developed. In particular, engagement with coaches across the country around development of carding criteria is important. 06. AB question 2019-2020 hosting Linda Blade referenced information sent by Mat Gentès and requested clarification of what is meant by letter of endorsement. Rob responded that a letter of endorsement from the provincial branch is required in order to bid. The PSO can endorse more than one bid. 07. Adjournment MOTION 16.12.24 Be it resolved that the meeting adjourned at 5:30 pm (EST). Notes: Saturday, December 10, 2016 Abby Hoffman provided an IAAF international update to the assembled membership. Branch Council
Consistent with Notice of Motion given earlier in the SAGM, the Branch Council authorized the formation of a committee to discuss membership fees. The committee to consist of Quebec, Ontario, Nova Scotia and Sylvie King, AC Director of Finance. Moved by Ontario and seconded by PEI. Mr. Gordon Orlikow Chair, Board of Directors Athletics Canada Signature December 1, 2017 Date Mr. Rob Guy Chief Executive Officer Athletics Canada Signature December 1, 2017 Date