BYLAWS PROPERTY OWNERS OF SUN 'N LAKES OF LAKE PLACID RECREATION DISTRICT, INC. Table of Contents ARTICLE I. -- NAME ARTICLE II. -- PURPOSE ARTICLE III. -- MEMBERS ARTICLE IV. -- OFFICERS AND DIRECTORS Section 1. Officers Section 2. Nominations Section 3. Elections Section 4. Vacancies Section 5. Duties of Officers Section 6. Duties of Ward Directors Section 7. Ward Boundaries ARTICLE V. -- EXECUTIVE BOARD ARTICLE VI. -- BOARD OF DIRECTORS Section 1. Function Section 2. Number Section 3. Removal ARTICLE VII. -- MEETINGS Section 1. General Meeting Section 2. Annual Meeting Section 3. Special Meetings Section 4. Quorum Section 5. Directors Meetings a. Meeting Schedule b. Quorum c. Special Board Meetings ARTICLE VIII. -- STANDING COMMITTEES ARTICLE IX. -- ORDER OF BUSINESS
ARTICLE X. -- PARLIAMENTARY AUTHORITY ARTICLE XI. -- AMENDMENTS Page 2 of 11
BYLAWS PROPERTY OWNERS OF SUN N LAKES OF LAKE PLACID RECREATION DISTRICT, INC. ARTICLE I. -- NAME The name of the organization shall be Property Owners of Sun 'N Lakes of Lake Placid Recreation District, Inc." ARTICLE II. -- PURPOSE The purpose of the organization shall be to unite the property owners of Sun N Lakes of Lake Placid Recreation District, a corporation, and join with other civic organizations in planning and working together for social, recreational, economical and cultural betterment of the Sun N Lakes Recreation community in its entirety; to receive gifts, donations, etc. to be used for the corporate purposes. A liaison with the County and State governments shall be established for the purpose of assuring supportive action of all laws including zoning and business activity that will not have a tendency to cause depreciation or obsolescence of real estate in Sun N Lakes Recreation District; to act as the advisory committeee for the Sun 'N Lakes of Lake Placid Recreation District in accordance with Highlands County Ordinance 92-35. ARTICLE III. -- MEMBERS 1. Voting Members Membership in this Corporation shall consist of persons owning one or more lots within the boundaries of Sun N Lakes of Lake Placid Recreation District and subject to at least one Non- Ad-Valorem Special Assessment Tax. There shall be one vote per property owner (each person named on a given deed) regardless of the number of parcels of land owned. Any property owner, residing within the boundaries of the Sun 'N Lakes Recreation District, as defined in County Ordinance 92-35 shall be entitled to vote on any proposal submitted at any meeting of the membership. 2. Non-Voting Members Persons owning one or more properties within the original Sun N Lakes Subdivision, but outside the boundaries of the Sun N Lakes of Lake Placid Recreation District, who elect to voluntarily pay an amount equal to the Non-Ad- Page 3 of 11
Valorem Special Assessment Tax to the Recreation District are entitled to use the Recreation Facilities of the District. ARTICLE IV. -- OFFICERS AND WARD DIRECTORS Section 1. Officers The Officers of this Corporation shall be: President, Vice President, Secretary and Treasurer. Officers shall hold office for two (2) years, or until their successors have been elected. The Officers shall serve on a staggered term basis of the President and Secretary elected in one year and the Vice-President and Treasurer elected the next year. To initiate this process in 2008, the President and Secretary will be elected to serve a one year term and the Vice- President and Treasurer will be elected to serve a two year term. No two people of the same household shall serve on the Board at the same time. Section 2. Nominations At the regular Board meeting held prior to the regular meeting held on the second Tuesday of May, the Board of Directors shall select a chairman and four additional members for the Nominating Committee. No presiding Officer shall be eligible to serve on the Nominating Committee. It shall be the duty of this committee to nominate candidates for the offices to be filled at the annual meeting in December. The nominating committee shall report to the Board of Directors at their meeting in October, and the President shall place the slate before the members at the regular November meeting. Nominations from the floor will be accepted at the November meeting. These nominees must have indicated a willingness to serve if elected. Section 3. Elections The Officers and Directors shall be elected at the December meeting. If more than one candidate for an office has been nominated, the vote shall be by ballot. If there is only one candidate for an office, the Secretary will be instructed to cast the ballot. The term of office for the four Officers shall be two (2) years, or until their successors are elected, and their term of office shall begin at the close of the annual meeting at which they are elected. The five Directors shall hold office for a period of two (2) years on a staggered basis of two elected in one year and then three the following year. All Officers and Directors must be legal residents of Florida and property owners residing within Sun 'N Lakes of Lake Placid Recreation District. Section 4. Vacancies If a vacancy arises in the Office of President, the Vice President shall become President. If a vacancy arises in any other office, or on the board, the vacancy shall be filled by the Board of Directors until the next election. Page 4 of 11
Section 5. Duties of Officers The President shall: a. Be the Chief Officer of the Corporation b. Manage all business and affairs of the Corporation subject to the direction of the Board of Directors. c. Serve as member ex-officio of all committees, except the Nominating Committee. d. Preside over all General and Board of Directors meetings of the Corporation. e. Be a legal resident of Sun 'N Lakes of Lake Placid Recreation District. f. Appoint special committees as necessary. g. Appoint a committee of three (3) individuals to audit the Treasurers books before the annual meeting and prior to a successor taking office. h. And such other duties applicable as prescribed by Roberts Rules of Order Newly Revised, 9th Edition. The Vice President shall: a. In the absence or inability of the President, the duties of the President will be performed by the Vice President. b. Familiarize himself with the duties of and assist the President. c. Be a legal resident of the Sun 'N Lakes of Lake Placid Recreation District. d. And such other duties applicable as prescribed by Robert's Rules of Order Newly Revised, 9th Edition. The Secretary shall: a. Have custody and maintenance of all corporate records except financial records. b. Record the minutes of all General, Board of Directors and Special Meetings and keep attendance records. c. Perform duties as may be prescribed by the President and the Board of Directors. Page 5 of 11
d. Prepare minutes, retaining one for permanent record, posting one on Recreation District bulletin board, issuing one to the President, Vice President, Treasurer, and one copy to the Highlands County Board of Commissioners; six (6) total. e. If unable to attend a meeting, a copy of minutes of previous meeting must be given to one of the other Officers prior to meeting. f. Be a legal resident of Sun 'N Lakes of Lake Placid Recreation District. g. And such other duties applicable as prescribed by Robert's Rules of Order Newly Revised, 9th Edition. The Treasurer shall: a. Have custody of all corporate funds and financial records. b. Keep full and accurate accounts of receipts and disbursements. c. Render accounts thereof at all meetings or any other time required by the Board of Directors or President. d. Deposit all monies in a local financial institution subject to withdrawal for authorized purposes with the signature of two of the following: President, Vice President, Secretary or Treasurer. e. Prepare reports in triplicate, retaining one for permanent files, one to the President and one to the Secretary. f. If unable to attend a meeting, a copy of the financial report should be given to one of the Officers prior to the meeting. g. Be a legal resident of Sun 'N Lakes of Lake Placid Recreation District. h. And such other duties applicable as prescribed by Robert's Rules of Order Newly Revised, 9th Edition. Section 6. Duties of Ward Directors a. Represent the members of their respective ward in matters concerning code violations, crime watch, road conditions and all matters relating to the welfare of the members. b. Select Block Captains for each street, so that the Block Captains, in turn, will be communicators on a block or street basis. Page 6 of 11
c. See that Block Captains welcome any new homeowner on their street and give them a copy of the information regarding Sun 'N Lakes Recreation District as provided by our association. d. Report at the Board of Directors meeting as to affairs and concerns in their ward. e. Distribute all flyers/ communiqués to Block Captains. f. Be a legal resident of Sun 'N Lakes of Lake Placid Recreation District and reside within the boundaries of his/her ward. Section 7. Ward Boundaries The subdivision shall be divided into five (5) wards on a basis of approximately equal population of housing: Ward 1. Ward 2. Ward 3. Ward 4. Ward 5. Bordered on the South by and including Moonglow Ave., on the West by the East Shore of Lake Grassy, on the North by Eleanor Ct., and on the East by an extension of Imagination Dr. Bordered on the South by Temptation Ct. by an extension to Imagination Dr., on the West by the East Shore of Lake Grassy, on the north by Jasmine Ct. and Phantasy Ave. to Imagination Dr., and on the East by Imagination Dr. Bordered on the South by Rhapsody Ct. and Rhapsody Ave. to Imagination Dr., on the West by the East shore of Lake Grassy, on the North by Honeycomb Ave. and Sweetheart Ave to Concert Dr., and on the East by Concert Dr. Bordered on the South by Happiness and Tahiti Ave. to Concert Dr., on the West by the East shore of Lake Grassy, on the North by Dixie Ave. and Willow Ave. to Concert Dr., and on the East by Concert Dr. Bordered on the South by Delta Ave., and Gloria Blvd. to Concert Dr., on the West by the East shore of Lake Grassy, on the North by Autumn Ave. and County road 29, and on the East by Concert Dr. ARTICLE V. -- EXECUTIVE BOARD Section 1. The Board shall consist of the President, Vice President, Secretary and Treasurer. Page 7 of 11
Section 2. Section 3. The Executive Board shall act for the Corporation when a full quorum of the Board of Directors is not present, and at other times as the President may consider an emergency. The Executive Board shall have the authority to spend up to $500.00 in the event of an emergency. This limit shall apply to each emergency with no supplemental funding authorized. ARTICLE VI. -- BOARD OF DIRECTORS Section 1. Functions Section 2. Number a. The business and finances of this Corporation shall be managed and its corporate powers exercised by the Board of Directors. b. Approval of any expenditures of $500.00 may be made by the Board of Directors without prior approval of the general membership. The Board of Directors shall consist: Four (4) elected Officers; five (5) elected Directors representing the five (5) wards and for a period of one year following the election of a new president, the immediate past president shall serve as a Director-at-large. Section 3. Removal of Directors Any Director may be removed by the Board of Directors by a majority vote whenever, in the judgment of the Board, the best interest of the Corporation will be served. Failure to attend three (3) consecutive meetings without a valid excuse shall constitute cause of removal of a Director. ARTICLE VII. -- MEETINGS Section 1. General meeting Meetings of the membership shall be held on the second Tuesday of each month at 7:00 P.M. at the Recreation District Clubhouse. There shall be no meeting in June, July, or August. Section 2. Annual Meeting Page 8 of 11
The annual meeting of the membership of this Corporation shall be held on the second Tuesday of December. Section 3. Special Meetings Special meetings of the membership may be called by the President following a resolution of the Board of Directors or in response to a petition signed by twenty-five (25) or more members of the Corporation. Such calls shall specify the time, place and object thereof. No other business shall be considered at any such meeting. Notice of such meetings shall be published in ample time prior to the meeting in local papers. Section 4. Quorum Twenty-five (25) members present at a meeting shall constitute a quorum. Section 5. Directors Meeting a. The Board of Directors shall meet on the Monday of the week preceding the second Tuesday of each month to take care of routine business at the Recreation District Clubhouse. There shall be no Directors meeting in June, July, or August. b. Quorum - Five (5) Directors shall constitute a quorum. c. Special Board Meetings - A special Board of Directors meeting may be called by the President or Secretary or by written petition of any five (5) members of the Board. All members of the Board must be notified of any special meetings. ARTICLE VIII. -- STANDING COMMITTEES Within one (1) month after his election the President shall appoint a chairman for each committee herein described. In addition the President may appoint special committees as the need arises. Each committee shall consist of members of this corporation in good standing. The standing committees shall be as follows: 1. Roads, Street Lighting, and Signs: The committee shall regularly review the condition of the roads and lighting, investigate complaints and prepare necessary documentation for submission to the proper authorities of the County, report to the electrical company damaged lighting and recommend the placing of street signs. 2. Maintenance: The Maintenance chairman shall supervise all maintenance and improvements of the building and recreational area of the park, and appoint sub-committees necessary to perform the work. Page 9 of 11
3. Bylaws Committee: The Bylaws Committee shall regularly review these Bylaws and recommend changes to the Board of Directors. All committee chairmen are expected to attend the meetings of the Board of Directors to present plans, reports, proposals and suggestions for the Board's information and action. If unable to attend, a chairman shall submit a written report. All committee chairmen shall keep written reports of their actions. ARTICLE IX. -- ORDER OF BUSINESS At all meetings of members and Directors, the following will be the order of business: a. Call to order. b. Invocation and Pledge of Allegiance. c. Roll call of Officers and Directors. d. Reading of minutes of previous meeting. e. Treasurer's report. f. Welcoming of New Members. g. Committee Reports. h. Unfinished Business. i. New Business. j. Nominations and election of Officers and Board of Directors, if applicable. k. For the good of the membership. l. Adjournment. ARTICLE X. -- PARLIAMENTARY AUTHORITY The rules contained in the 9th Edition of Robert's Rules of Order Newly Revised, 1990, shall be the governing authority in all cases where they are applicable and in which they are not inconsistent with these bylaws. Page 10 of 11
ARTICLE XI. -- AMENDMENTS After review of proposed changes by the Board of Directors, these Bylaws may be amended at any Regular Meeting by a 2/3 vote, provided the amendment has been presented and posted at the previous General Membership Meeting. Page 11 of 11