Australian Menopause Society 20 th Congress Fremantle Western Australia 18 20 November 2016 Prospectus
Sponsorship Guide The Australasian Menopause Society (AMS) is committed to clinical excellence by providing current evidence-based information about menopause and women s mid-life health to health professionals and consumers. The 20th Congress of the AMS will be a landmark event and is being built around the theme of Menopause Riding the Wave. It will attract delegates from across Australia and New Zealand who want to stay on track with accurate, evidence-based research and practice. The Congress will provide an excellent opportunity for your organization to showcase its products, technology and information related to the menopause and all aspects of women s health, including general medicine. With strong emphasis on delegate participation and networking, the Congress will provide a unique opportunity for your organization to be associated with an important regional scientific event. For many leaders and decision-makers in women s healthcare, the AMS Congress has become a must-attend annual forum. The majority of delegates will be Australian and New Zealand General Practitioners who are interested and working in all aspect of women s mid-life health. It means that information related to cardiovascular disease, mental health, osteoporosis, cancer, diabetes and all areas of preventative medicine are also covered. Based on attendances at previous meetings, more than 200 delegates are expected to register for the Perth Congress. Delegates will include General Practitioners, Gynaecologists and Obstetricians, Endocrinologists, Nurses, Allied Health Professionals, Psychologists, Physiotherapists, Cardiac Specialists and others. A high end marketing campaign will be rolled out to attract a diverse group of delegates from all sectors within the health industry. This will allow sponsors and exhibitors to showcase their products and or services to a larger group of individuals than you may normally be exposed to. Early confirmation will ensure the highest level of exposure. An intensive promotional campaign including direct mail, advertisement and web exposure will be implemented in the lead up to the Congress and opportunity exists for your company to be represented as a key supporter. These packages are by no means limited and we welcome the opportunity to discuss your individual requirements. Benefits to Sponsors and Exhibitors The AMS 2016 Congress will provide many long lasting benefits including: Maximum exposure at a premier Congress focused on women s health and mid-life health The opportunity to deliver a clear message of genuine commitment to women s health High visibility on official Congress website and marketing materials An opportunity to present women s health-related developments and showcase appropriate women s health strategies Opportunity for face-to-face marketing and building brand awareness Educating the market and building prospective databases An unparalleled platform to network and do business with industry colleagues and key stakeholders That your target markets will come to you! Marketing and Public Relations The AMS 2016 Congress offers a unique opportunity to increase your organisation s exposure to a diverse crosssection of industry professionals through various marketing strategies: E-Marketing: including regular email blasts and tweets promoting program updates, key dates and featured speakers Marketing collateral: including flyers for direct mail and industry events to provide key details Website: will be used as the main information channel, which will be regularly updated to keep our target informed of progress and stimulate interest in the Congress. 2
About AMS The aim of the AMS is the advancement of knowledge about the menopause. AMS members are mostly doctors and other health care professionals taking a special interest in women s health in midlife and menopause and the promotion of healthy aging. As well as holding an annual scientific Congress in Australia & New Zealand, some of our members are involved with the Asia-Pacific and International Menopause Societies, recognizing that women living in Australia and New Zealand may have widely differing experiences of menopause. Promaco Conventions has been appointed as the AMS 2016 Congress secretariat for this Congress. If you have any questions regarding the sponsorship packages, please contact the Promaco team on 08 9332 2900 or promaco@promaco.com.au AMS 2016 Congress Organising Committee Professor Bronwyn Stuckey, Chair and AMS President Dr Jenny Rogers, AMS Board Director Dr Sonia Davison, Editor, Changes Dr Lucy Williams, AMS Member Ms Vicki Doherty, AMS Executive Director AMS 2016 Congress Scientific Committee Dr Sonia Davison, Chair Prof Martha Hickey Prof Bronwyn Stuckey Dr Geraldine Edgley A/Prof Amanda Vincent Dr Deborah Bateson Dr Sue Jenner Dr Georgina Hale Dr Anna Fenton 3
The Program The AMS 2016 Scientific Program Committee has developed an outstanding program over three days and will feature international and local experts speaking on topics related to meeting or theme of Riding the Wave. The main program from Friday 18 20 November 2016 will feature a range of sessions incorporating plenaries, debates, free papers and discussion on: Bones the latest in osteoporosis Bone poisons Interpreting DXA scans Lifestyle, hypertension and healthy longevity in women Hyperlipidemia current controversies and guidelines for management Obesity and weight management at mid-life The ageing body a plastic surgeon s perspective Fatty liver/ NASH the link with menopause and HRT Difficult cases in menopause Mindfulness Social media and medicine Useful websites and Apps for women s health and menopause The very popular Pre-Congress Update and Workshop is to be on the morning of Friday 18 November 2016 before the main Congress. This special program will focus on Menopause essentials: Menopause - what is it? How to do HRT Non-hormonal treatments for menopausal symptoms Low libido and testosterone 4
Sponsorship and Exhibition Opportunities at a Glance Benefit Platinum (1) $30,000 Gold (2) $22,000 Silver (6) $15,500 Breakfast Sponsor (2) $8,800 Coffee Cart Sponsor (1) $5,500 Chargebar Sponsor (1) $7,700 Conference App Sponsor (1) $4,400 Lunch Sponsor (2) $4,400 Morning & Afternoon Teas (4) $2,200 Satchel Bag Sponsor (1) $4,400 Corporate Logo on Conference website & program Corporate Logo on PPT sponsor slides Verbal Recognition during the conference Advertisement in the conference program Company description on conference website & program Full Page ½ page ¼ page 200 words 100 words 75 words 50 words 25 words 25 words 25 words 25 words Satchel Insert 1 1 1 1 1 Exhibition Space Opportunity to provide company branded lanyards No. of complimentary registrations No. of tickets to Welcome Reception No. of tickets to Saturday night celebration Delegate List Additional Entitlements 6m x 2m 3m x 2m 3m x 2m Welcome Reception Sponsor 4 2 1 4 2 1 4 2 1 Catering Sponsor (Saturday) 2 tickets to the breakfast Opportunity to brand coffee cart Opportunity to brand the chargebar 5 Banner advert on the app 2 tickets to sponsored lunch 2 tickets to sponsored Morning & Afternoon Teas Company logo printed on each bag
Sponsorship Opportunities Platinum Sponsor $30,000 (Inc GST) One Available As the Platinum Sponsor of the 20th AMS Congress, your organisation will have the highest visibility and maximum exposure throughout the event. You will be provided with a unique opportunity to present your organisation to a targeted audience whilst aligning your brand with the Australasian Menopause Society and its many associates and members. Your company logo with the caption Platinum Sponsor on the Congress Website, Registration Booklet and Program Verbal recognition as Platinum Sponsor at the beginning and end of the Congress, as well as your logo present on Powerpoint sponsor slides during the ccngress The inclusion of a full page advertisement in colour for your company in the Congress Program (finished artwork to be supplied by sponsor) 200 word company description printed in the Congress Program and Website One satchel insert for inclusion in delegate satchels (to be provided by sponsors and benefit subject to approval based on secured packages). A maximum of 5 x A4 pages per insert will be accepted One large exhibition space = 6m x 2m (first choice of position) with lights, fascia & power Opportunity to provide company branded lanyards for each of the delegates Four (4) complimentary Congress registrations, which includes the Welcome Reception Four (4) tickets to the Saturday celebration event Delegate list given a week prior (subject to Australian Privacy Laws), with address, telephone and email details Additional Entitlements Welcome Reception The Welcome Reception is a fantastic opportunity for delegates, speakers, sponsors and exhibitors to network in a relaxed environment on the opening night of the Congress. As the sponsor of the Welcome Reception your organization will receive the following entitlements: The sponsor may provide freestanding banner which will be positioned in a prominent location at the Welcome Reception (maximum size 2m high x 1m wide). Two (2) additional welcome reception tickets Tent cards with company logo placed around the room The majority of these opportunities will not be available to any other sponsor (subject to first-come, first-served basis). 6
Gold Sponsor $22,200 (Inc GST) Two Available As a Gold Sponsor of the 20th AMS Congress, your organisation will be provided with a unique opportunity to present your organisation to a targeted audience whilst aligning your brand with the Australasian Menopause Society and its many associates and members. There will be a maximum of two Gold Sponsors. Your company logo with the caption Gold Sponsor on the Congress Website, Registration Booklet and Program Verbal recognition as Gold Sponsor at the beginning and end of the Congress, as well as your logo present on Powerpoint sponsor slides during the congress The inclusion of a half page advertisement in colour for your company in the Congress Program (finished artwork to be supplied by sponsor) 100 word company description printed in the Congress Program and Website One satchel insert for inclusion in delegate satchels (to be provided by sponsors and benefit subject to approval based on secured packages). A maximum of 5 x A4 pages per insert will be accepted One standard exhibition space = 3m x 2m with lights, fascia & power Two (2) complimentary Congress registrations, which includes the Welcome Reception Two (2) tickets to the Saturday celebration event Delegate list given a week prior (subject to Australian Privacy Laws), with address, telephone and email details Additional Entitlements- Catering Sponsor (Saturday) As a Gold Sponsor, you also have the opportunity to sponsor the Morning Tea, Afternoon Tea or Lunch. Naming rights to the sponsored Morning & Afternoon Teas or Lunch break. Verbal announcement of sponsored Morning & Afternoon Teas or Lunch break in session prior to the break Sponsored Morning & Afternoon Teas or Lunch Break will be acknowledged in the official Congress Program Tent cards placed at catering stations during sponsored Morning & Afternoon Teas or Lunch break Corporate banner (eg. pull up, free standing banner) may be displayed in the exhibition space during the sponsored break (sponsor to supply) The majority of these opportunities will not be available to any other sponsor (subject to first-come, first-served basis). 7
Silver Sponsor $15,500 (Inc GST) Six Available As a Silver Sponsor of the 20th AMS Congress, you will have significant profile during the Congress and advertising opportunities to promote your organisation. Your company logo with the caption Silver Sponsor on the Congress Website, Registration Booklet and Program Verbal recognition at the beginning and end of the congress, as well as your logo present on Powerpoint sponsor slides during the Congress The inclusion of a quarter page advertisement in colour for your company in the Congress Program (finished artwork to be supplied by sponsor) 75 word company description printed in the Congress Program and Website One satchel insert for inclusion in delegate satchels (to be provided by sponsors and benefit subject to approval based on secured packages). A maximum of 5 x A4 pages per insert will be accepted One (1) complimentary Congress registration, which includes the Welcome Reception One (1) ticket to the Saturday celebration event One standard exhibition space = 3m x 2m with lights, fascia & power 8
Breakfast Symposium $8,800 (Inc GST) Two Available The 20th AMS Congress offers two Breakfast Symposium opportunities and a great venue for your company to launch new products and services to delegates in an intimate setting. As a sponsor, your company will receive premium exposure and representation in leading a much sought after prestigious Congress event. Your company logo with the caption Breakfast Sponsor on the Congress Website, Registration Booklet and Program Acknowledgement as a Breakfast Symposium Sponsor on the official sponsorship acknowledgement slide during the Congress 50 word company description printed in the Congress Program and Website Opportunity to display a pull-up banner during the Breakfast Symposium Organisation logo on audio visual screen prior to and at the end of the Breakfast Symposium Two (2) tickets to the Breakfast Function Coffee Cart Sponsor $5,500 (Inc GST) One Available A coffee cart in the exhibition area with a barista that provides freshly made cappuccinos, latte s, hot chocolates etc. to the congress delegates is always a big drawcard. Recognition as coffee cart sponsor (with company logo) on all congress material Acknowledgement as the Coffee Cart Sponsor on the official sponsorship acknowledgement slide during the Congress 25 word company description printed in the Congress Program and Website Opportunity to display a pull-up banner near the coffee cart The opportunity to brand the coffee cart with the company 9
Charge Bar Sponsor $7,700 (Inc GST) One Available A charge bar will be placed in the exhibition area where delegates can recharge their smartphone or tablet battery for free. Recognition as the charge bar sponsor (with company logo) on all Congress material Acknowledgement as the Charge Bar Sponsor on the official sponsorship acknowledgement slide during the Congress 25 word company description printed in the Congress Program Website Opportunity to brand the charge bar with your company logo and/or info Congress App Sponsor $4,400 (Inc GST) One Available A Congress app provides delegates with the ultimate tool to enhance the congress experience. The app can be used to navigate through exhibition areas, keeping up to date with the program, offering real time information and more. Recognition as the congress app sponsor (with company logo) on all congress material Acknowledgement as the Congress App Sponsor on the official sponsorship acknowledgement slide during the Congress 20 word company description printed in the Congress Program and Website Banner advertising on the Congress app homepage 10
Lunch Sponsor $4,400 (Inc GST) Two Available Your company logo with the caption Lunch Sponsor on the Congress Website, Registration Booklet and Program Verbal recognition at the beginning of the lunch, as well as your logo present on Powerpoint sponsor slides during the congress The sponsored lunch will be promoted as Sponsored by your company 20 word company description printed in the Congress Program and Website Opportunity to display a pull-up banner in the lunch area during the break Satchel Bag Sponsor $4,400 (Inc GST) One Available Your company logo on the Congress Website, Registration Booklet and Program Company logo printed on every Congress satchel bag/compendium One satchel insert for inclusion in delegate satchels (to be provided by sponsors and benefit subject to approval based on secured packages). A maximum of 5 x A4 pages per insert will be accepted 11
Morning/Afternoon Tea Sponsor $2,200 (Inc GST) Four Available Your company logo with the caption Morning/Afternoon Tea Sponsor on the Congress Website, Registration Booklet and Program Your logo will be present on Powerpoint sponsor slides during the Congress The sponsored break will be promoted as Sponsored by your company 50 word company description printed in the Congress Program and the Website Opportunity to display one pull-up banner in the break area during the sponsored break Standard Booth $3,300 (Inc GST) 3m x 2m booth Velcro compatible wall panels Company name on fascia board Two spotlights One power point Company logo on Congress program One (1) complimentary exhibition registration including day catering (this does not include social function or entrance to the congress) 12
Executive Booth $5,500 (Inc GST) 6m x 2m booth Velcro compatible wall panels Company name on fascia board Two spotlights One power point Company logo on Congress program Two (2) complimentary exhibition registrations including day catering (this does not include social functions or entrance to the Congress) Two (2) tickets to the Welcome Reception Additional exhibition staff registrations can be purchased for $220 per person. Other Sponsorships Congress Pens/ Pads $990 each item (Inc GST) A complimentary duo used extensively during and after the Congress. This is an excellent way to promote your company by its constant use. Your company logo can be printed on the pads with a message if required and your company name and in most cases, your logo can be printed on attractive pens. Sponsor to supply pens/pads. Satchel Inserts $1,100 (Inc GST) A limited number of satchel inserts will be allowed, so be quick, first come, first served. A maximum of 5 x A4 pages per insert will be accepted. Sponsor to supply inserts. Program Advertising $660 Full Page $330 Half Page $220 Quarter Page All advertisement will be in colour and artwork to be supplied by sponsor. Advertisement will need to be confirmed by 30 August 2016 and artwork to be supplied by 22 October 2016. 13
Other options Do you have another creative idea for sponsorship or have a set budget? The Sponsorship Committee would be delighted to tailor a package to suit your requirements and ensure your marketing objectives are achieved. Please contact promaco@promaco.com.au to discuss further. Sponsorship Deadlines - Company logo in an EPS Vector or JPEG (high res) format to be supplied with sponsorship confirmation form - Company write up (word doc only) to be supplied by the organisation as soon as possible to get maximum exposure on the congress website - Advertisement artwork to be supplied by 22nd October - Inserts to be sent to U9, Bateman Commercial Centre, 22 Parry Avenue, Bateman WA 6150 by 30th October - Note: the earlier the sponsorship, the longer the period of your advertising benefits 14
Sponsorship Form Please post, email or fax this form to: (This pdf form can be typed straight into and then printed off.) Promaco Conventions PO Box 890 Canning Bridge WA 6153 Email: promaco@promaco.com.au Tel: +61 (0) 8 9332 2900, Fax: +61 (0) 8 9332 2911 Contact Details (Please print clearly in block capitals) Name: Position: Company Name: Telephone: Mobile: Facsimile: Address: State: Email: Postcode: Website: Sponsorship Package Please confirm our sponsorship as follows: Platinum Sponsor... $ 30,000 Gold Sponsor... $ 22,000 Silver Sponsor... $ 15,500 Breakfast Sponsor... $ 8,800 Coffee Cart Sponsor... $ 5,500 Chargebar Sponsor... $ 7,700 Conference App Sponsor... $ 4,400 Lunch Sponsor... $ 4,400 Morning/Afternoon Tea Sponsor... $ 2,200 Standard Booth... $ 3,300 Executive Booth... $ 5,500 Satchel Bag... $ 4,400 Conference Note Pads & Pens (each item)... $ 990 Satchel Bag Inserts... $ 1,100 Advertising Full page (full colour)... $ 660 Advertising Half page (full colour)... $ 330 Advertising Quarter page (full colour)... $ 220 *For other options please contact Promaco Conventions All prices incl. GST Payment Method (tick appropriate box) Please send me a Tax Invoice to make payment. I enclose a cheque for the amount of: A$ Cheques made payable to: Promaco Conventions *Please charge my credit card: A$ VISA Cardholder Name: Card Number: Signature: Expiry Date: MasterCard Payment by EFT (Electronic Bank Transfer) Bank: Westpac Name of Account: AMS2016 BSB: 036077 Account Number: 414679 Sponsorship agreement and a tax invoice will be sent upon receipt of your application form. *Credit card payment has a 3% surcharge. For further information please contact the AMS Conference Secretariat Promaco Conventions: Promaco Conventions PO Box 890 Canning Bridge WA 6153 Email: promaco@promaco.com.au Tel: +61 (0) 8 9332 2900 Fax: +61 (0) 8 9332 2911 I have read the cancellation policy of this brochure and accept all of its conditions. Name: Position: Signature: Date: Terms, Conditions and Cancellation Policy Please note to secure your booking at the AMS Congress 2016, payment for your participation must be settled prior to the conference. Cancellations will only be accepted in writing, mailed or faxed and must be signed by the person whose signature appears on this form (or their nominee). Cancellations received prior to 31st August 2016 will have payments 20 returned th Australasian less a $110 Menopause administration Society fee. Congress Cancellations 2016 after that date will receive no refund and will be liable for payment of the balance should it not have been received by the cancellation date. 15