I. Call Meeting to Order 2 II. Pledge of Allegiance 3 III. Roll Call 4 IV. Adoption of Agenda 5 V. Communications/Recognition A. Open Forum Report 6 VI. Board Committees 7 VII. Administrative Reports 8 VIII. Non Action Items A. First Draft: 18 19 Calendar 9 IX. Consent Agenda 10 X. Treasurer s Report 17 XI. Action Items A. 2016 2017 Audit 19 B. Final 2017 Payable 2018 District 740 Property Tax Levy 20 C. Budget Reduction Resolution 21 XII. Adjournment 22 1
Agenda Item I: Call Meeting to Order Commentary by Pat Heller Background: The Board Chair will call the meeting to order. Administration Recommendation: Board Action not required. 2
Agenda Item II: Pledge of Allegiance Commentary by Pat Heller Background: The Board Chair will call the Pledge of Allegiance. Administration Recommendation: Board Action not required. 3
Agenda Item III: Roll Call Commentary by Pat Heller Background: The Board Chair will take roll call. A quorum must be established in order for the meeting to proceed. Board Members: Pat Heller, Board Chair Becky Feldewerd, Clerk/Vice Chair Kris Winter, Treasurer Randy Dufner, Director Mark Heidgerken, Director Lee Uphoff, Director Kyle Klasen, Director Administration Recommendation: Board Action not required. 4
Agenda Item IV: Approve the Agenda Commentary by Pat Heller Background: Once quorum has been established the Board Chair will request approval of the meeting agenda. Administration Recommendation: To approve the meeting agenda. Motion to approve the meeting agenda made by: Seconded by: Action: 5
Agenda Item VI: Communications/Recognition A: Open Forum Report Commentary by: Background: Open Forum Report Administration Recommendation: Board Action not required. 6
Agenda Item VII: Board Committees Commentary by: Committee Members Background: A. Facility Committee: Pat Heller, Kris Winter, Mark Heidgerken B. Transportation Committee: Kris Winter, Becky Feldewerd, Mark Heidgerken C. WCED: Kris Winter D. Staff Development: Lee Uphoff Administration Recommendation: Board Action not required. 7
Agenda Item VIII: Administrative Reports Commentary by: Administration Background: Administration will provide an update to the School Board. Chad Doetkott, High School Principal Robert Anderson, Middle School Principal Jim Conrad, Elementary Principal Greg Winter, Superintendent Administration Recommendation: Board Action not required. 8
Agenda Item IX: Non Action Item A: Presentation of the Draft of 2018 2019 Calendar Commentary by: Gregory A. Winter Background: A Draft of the 2018 2019 Calendar will be presented with changes. The board will act on a final copy of the calendar at the January board meeting. Administration Recommendation: Board Action not required. Draft Calendar 2018 2019 9
Agenda Item X: Consent Agenda Commentary by: Pat Heller Background: A. November 27, 2017 Special School Board Minutes B. November 27, 2017 Regular School Board Minutes C. December 14, 2017 Special School Board Minutes D. Bills & Wire Transfers a. A copy of the Bills and Wire Transfers have been available for your review E. Personnel Action a. A summary of personnel actions for this month is attached, including hires, retirements, leave of absences, change in assignments, additional assignments, resignations and terminations. b. Coaches are present for any questions in regard to additional coaching staff requested. Any items Board members wish to have considered as separate action? Board approval of Consent Agenda is needed. Administration Recommendation: To approve the Consent agenda. Motion to approve Consent agenda made by: Seconded by: Action 10
Special School Board Minutes Melrose Area Public Schools Monday, November 27, 2017 Chair Heller called the meeting to order 6:33 pm. The following members were present: Mr. Heller, Mrs. Feldewerd, Mrs. Winter, Mr. Heidgerken, Mr. Dufner, Mr. Klasen, & Mrs. Uphoff. Also present was: Mr. Winter, Mr. Conrad, Mr. Anderson, & Mr. Doetkott. Mrs. Pearson gave a 15 minute presentation on the World s Best Workforce plan. No action taken. Mrs. Barutt gave a 10 minute presentation on the Achievement & Integration plan. No action taken. Mr. Heller adjourned the meeting at 6:58 pm. Becky Feldewerd, Clerk 11
Regular School Board Minutes Melrose Area Public Schools Monday, November 27, 2017 Chair Heller called the meeting to order 7:00 pm. The Pledge of Allegiance was recited. The following members were present: Mr. Heller, Mrs. Feldewerd, Mrs. Winter, Mr. Dufner, Mr. Heidgerken, Mrs. Uphoff, & Mr. Klasen. Also present was: Mr. Winter, Mr. Conrad, Mr. Anderson, & Mr. Doetkott. Mrs. Winter moved, with a second by Mr. Dufner, to approve the agenda. The Motion was unanimously carried. Chair Heller administered the Oath of Office to Kyle Klasen. No action taken. Nothing report for Open Forum. Board gave reports on the board committees they serve on. No action taken. Administrative reports were given. No action taken. Clifton Larson Allen gave a presentation on the Audit. No action taken. Ms. Barutt & Ms. Wiechman gave a presentation on the 2017 summer school program. No action taken. Mr. Heidgerken moved, with a second by Mrs. Uphoff, to approve the following consent agenda items: October 23, 2017 Regular School Board Meeting minutes November 14, 2017 Special School Board Meeting Minutes Bills & Wire Transfers in the Amount of $1,934,375.03 New Hire Eduardo Rangel Custodian Effective 11 6 17 New Hire Mary Niehaus Paraprofessional Effective 11 17 17 New Hire Jordan Welle GBB Coach Effective 1 2 18 New Hire Gayle King 2 hour dishroom assistant Effective 11 1 17 Retirement Jeff Birch Teacher Effective 11 2 17 Change of Assignment Lisa Wiechmann Move from Elem to High School Food Service Effective 11 1 17 Lane Change Ryan Moscho BA+15 to MA Effective 7 1 17 Lane Change Carolyn Moscho BA+15 to MA Effective 7 1 17 Lane Change Nathan Meyer BA+30 to BA+45 Effective 7 1 17 Lane Change Josh Meyer BA+15 to BA+30 Effective 7 1 17 Lane Change Caitlin Mayo BA+15 to MA Effective 7 1 17 Lane Change MaKenzie Brinkman BA to BA+15 Effective 7 1 17 12
Lane Change Steph Salto MA to MA+15 Effective 7 1 17 Lane Change Nick Sunderman MA+30 to MA+45 Effective 7 1 17 Lane Change Stevan Waddell MA+15 to MA+30 Effective 7 1 17 Lane Change Brandon Welle MA+15 to MA+30 Effective 7 1 17 Lane Change Alan Walz MA to MA+15 Effective 7 1 17 Lane Change Tara Prout MA to MA+15 Effective 7 1 17 Lane Change Tracy Berscheit BA to BA+15 Effective 7 1 17 Lane Change Megan Brown MA+15 to MA+30 Effective 7 1 17 Leave Request Andria Beste Maternity Leave Effective 2 27 18 Leave Request Carrie Schultzetenberg Maternity Leave Effective 5 2 18 Additional Coaches for Gymnastics, Dance Team, & Boys Basketball Resignation Nick Sunderman 8 th Grade Boys Basketball Coach Effective 11 27 17 The Motion was unanimously carried. Mrs. Uphoff moved, with a second by Mr. Dufner, to approve the following donations: Central MN Builders Association for Mr. Walz on 11 22 17 Melrose Lions Renaissance Program 11 22 17 Bernick s Pepsi Renaissance Program 11 22 17 Jim s Wholesale Renaissance Program 11 22 17 Famo Feeds Inc. Renaissance Program 11 22 17 Commercial Contractors Co. Renaissance Program 11 22 17 Freeport Electric Inc. Renaissance Program 11 22 17 Ameriprise Financial Services Inc. Renaissance Program 11 22 17 Spring Hill Rec Club Renaissance Program 11 22 17 Kraemer Lumber Company Inc. Renaissance Program 11 22 17 St. Rosa Area Jaycees Renaissance Program 11 22 17 American Legion Post 101 Renaissance Program 11 22 17 Freeport Screen Printing Inc. Renaissance Program 11 22 17 Jennie O Turkey Store Inc. Renaissance Program 11 22 17 CAP Enterprises of Melrose Inc. Renaissance Program 11 22 17 Upon a vote being taken those voting in favor thereof: Mr. Heller, Mrs. Winter, Mr. Dufner, Mrs. Feldewerd, Mr. Heidgerken, Mrs. Uphoff, and Mr. Klasen. Those voting against the same: None The Motion was unanimously carried. Mr. Dufner moved, with a second by Mr. Heidgerken, to approve the World s Best Workforce Plan. The Motion was unanimously carried. 13
Mrs. Winter moved, with a second by Mrs. Uphoff, to approve the Integration Plan. The Motion was unanimously carried. Mr. Heidgerken moved, with a second by Mr. Dufner, to approve the resolution establishing combined polling places for multiple precincts and designating hours during which the polling places will remain open for voting for school district elections not held on the day of the statewide election. The Motion was unanimously carried. Mrs. Winter moved, with a second by Mrs. Uphoff, to approve the winter storm weather announcements as presented. The Motion was unanimously carried. Mr. Dufner moved, with a second by Mr. Heidgerken, to approve the updated Crisis Safety Plan. The Motion was unanimously carried. Mrs. Uphoff moved, with a second by Mrs. Feldewerd, to approve January 3, 2018 at 7:00 pm for our reorganizational meeting. The Motion was unanimously carried. Mr. Dufner moved, with a second by Mrs. Uphoff, to adjourn the meeting at 8:15 pm. Becky Feldewerd, Clerk 14
Special School Board Minutes Melrose Area Public Schools Thursday, December 14, 2017 Chair Heller called the meeting to order at 7:00 am. The Pledge of Allegiance was recited. The following members were present: Mr. Heller, Mrs. Feldewerd, Mrs. Winter, Mr. Heidgerken, Mr. Dufner, Mr. Klasen, & Mrs. Uphoff. Also present was: Mr. Winter, Mr. Conrad, Mr. Anderson, & Mr. Doekott. Mr. Heidgerken moved, with a second by Mrs. Uphoff, to approve the agenda. The Motion was unanimously carried. Alan Walz gave a presentation on behalf of the MFT in regard to their grievance. Mrs. Uphoff moved, with a second by Mrs. Winter, to deny the MFT grievance. The Motion was unanimously approved. Mrs. Winter moved, with a second by Mr. Heidgerken, to adjourn the meeting at 7:27 am. Becky Feldewerd, Clerk 15
Personnel Action Support Staff Recommendation Technology Specialist The Technology Specialist Negotiation Committee would recommend the approval of the 2017 2019 Contract for Pam Pundsack. C Schedule Recommendation Speech Mikayla Curry, Head Speech coach is making a request for 2.0 additional speech coaches. 16
Agenda Item XI: Treasurer s Report Commentary by: Greg Winter, Erin Noska Background: Mr. Winter and Ms. Noska will give recommendation for treasurer s report subject to audit. The Board Treasurer and Finance Officer meet once a month to review the previous month s financial activity. Reports that are reviewed are the treasurer s report, payment registers, and employee receipts. Administration Recommendation: To approve the treasurer s report subject to audit. Motion to approve Treasurer s made by: Seconded by: Action: Revenue/Expenditure Document is in School Board Folder Check Lis ng and Cash Payment Report to the Board DESCRIPTION DATE STARTING CHECK # ENDING CK # AMOUNT Payroll Check S201811 12/5/2017 140999 141034 $19,396.42 ACH Deposit 12/5/2017 $215,479.42 Fed Tax/FICA/State Tax/PERA/TRA Wire 12/5/2017 $152,690.70 Payroll Check S201812 12/20/2017 141035 ACH Deposit 12/20/2017 Fed Tax/FICA/State Tax/PERA/TRA Wire 12/20/2017 Payroll Check ACH Deposit Fed Tax/FICA/State Tax/PERA/TRA Wire 17
NOV. 17 WIRE PAYMENTS END OF MONTH $185,609.49 Batch 11/30/2017 55907 55964 $53,791.80 Batch 12/8/2017 55965 56302 $51,647.46 Batch 12/15/2017 DEC '17 WIRE PAYMENTS BEGINNING OF MONTH DEC LTFM Checks $678,615.29 18
Agenda Item XI: Action Item A: Approval of the FY17 Audit Commentary by: Greg Winter Background: The Audit was presented at the November 27, 2017 School Board Meeting. Administration Recommendation: To adopt resolution Motion to approve audit made by: Seconded by: Action: 19
Agenda Item XI: Action Item B: Final 2017 Payable 2018 District 740 Property Tax Levy Commentary by: Erin Noska Background: Erin Noska, Finance Officer for Melrose Public Schools will give a presentation on the Payable Tax Levy. Administration Recommendation: Approve the resolution It is important at this point in the meeting, any district resident who may in in attendance and wishes to ask questions or to express an opinion on the proposed final levy being considered for adoption by the school board is given the opportunity to do so. Motion to approve CERTIFICATION OF 2017 PAYABLE 2018 PROPERTY TAX LEVY made by: Seconded by: Action: 20
Agenda Item XI: Action Item C: Consider Resolution Directing the Administration to Review Revenue and to Make Recommendations for Reductions in Programs and Positions and Reasons Therefore, If Needed. Commentary by: Greg Winter Background: This is an annual resolution needed if the district does have to do budget reductions this year. Administration Recommendation: Approve the resolution RESOLUTION DIRECTING THE ADMINISTRATION TO MAKE RECOMMENDATIONS FOR REDUCTIONS IN PROGRAMS AND POSITIONS AND REASONS THEREFORE, IF NEEDED. WHEREAS, the financial condition of the school district dictates that the school board must reduce expenditures immediately, and WHEREAS, there has been a reduction in student enrollment, and WHEREAS, this reduction in expenditures and decrease in student enrollment must include discontinuance of positions and discontinuance or curtailment of programs, and WHEREAS, a determination must be made as to which teachers contracts must be terminated and not renewed and which teachers may be placed on unrequested leave of absence without pay or fringe benefits in effecting discontinuance of positions, BE IT RESOLVED, by the School Board of Independent School District No. 314, as follows: That the School Board hereby directs the Superintendent of Schools and administration to consider the discontinuance of programs or positions to effectuate economies in the school district and reduce expenditures and, as a result of a reduction in enrollment, make recommendations to the school board for the discontinuance of programs, curtailment of programs, discontinuance of positions or curtailment of positions. WHEREUPON said resolution was declared duly passed and adopted. Motion to approve the budget reduction resolution made by: Seconded by: Action: 21
Agenda Item XlI: Adjournment Commentary by: Pat Heller Background: Adjourn Meeting (Reminder of the Organizational Meeting on January 3, 2018 at 7 p.m. in the High School Media Center) Administration Recommendation: Motion to adjourn meeting made by: Seconded by: Action: 22