BOARD OF COUNTY COMMISSIONERS 304 NW 2ND STREET OKEECHOBEE COUNTY, FLORIDA 863-763-6441 863-763-9529 Fax AGENDA SEPTEMBER 12, 2002 9:00 a.m. CLIF BETTS, JR. - CHAIRMAN DAVID E. HAZELLIEF - 1ST VICE CHAIR JOHN W. ABNEY, SR. - 2ND VICE CHAIR CLOIS J. HARVEY GENE WOODS George A. Long John D. Cassels County Attorney TODAY'S INTRA-SESSION EVENTS/MEETINGS: 5:01 p.m. Public Hearing - LDR Amendments BUSINESS: 1. Approval of Minutes - July 11, 2002 Regular Session: Recommend that the BOCC consider the approval of minutes from the regular session of July 11, 2002. 2. Approval of Minutes - July 22, 2002 Budget Workshop Session: Recommend that the BOCC consider the approval of minutes from the budget workshop session of July 22, 2002. 3. 9:00 a.m. Public Hearing - FRDAP Grant - Okeechobee Civic Center Improvements: Recommend that the BOCC conduct a public hearing to discuss a proposed FRDAP Grant application for Okeechobee Civic Center Improvements and accept input from interested parties. Recommend that the BOCC authorize submission of the FRDAP 2003-2004 Grant application for Okeechobee Civic Center Improvements as presented (or amended).
4. 9:00 a.m. Public Hearing - Request for a Change in Zoning - Petition 2002-529-R; Jerry L. and Kimberly K. Ferrell, Applicants: Recommend that the BOCC conduct a public hearing and accept input from interested parties. Recommend that the BOCC grant the request for a change in zoning from Residential General (RG) to Neighborhood Commercial-2 (NC-2). 5. Request to Schedule Public Hearing to Consider a Petition to Vacate Platted Easements in Lazy 7 Estates Subdivision - Petition 2002-005-ABD; James and Leigh Shockley, Applicants: Recommend that the BOCC schedule a public hearing for October 10, 2002 at 9:00 a.m. to consider a request to vacate the 5' utility easements on either side of the common property boundary line of Lots 34 and 35, Lazy 7 Estates subdivision, according to the plat thereof recorded in Plat Book 6, Pages 27 and 28, Public Records of Okeechobee County, Florida. 6. Request for Preliminary Plat Approval - R-Bar Estates Unit No. 5 Subdivision: Recommend that the BOCC approve the preliminary plat of R-Bar Estates Unit No. 5 subdivision. 7. Request for Final Plat Approval - Lakeside Country Estates Subdivision: Recommend that the BOCC approve the final plat of Lakeside Country Estates Subdivision. 8. Public Hearing - Department of Justice; Bureau of Justice Assistance; Local Law Enforcement Block Grant: Recommend that the BOCC conduct the public hearing and accept input from interested parties. Recommend that the BOCC approve the request. 9. 9:30 a.m. Marion L. Williams - City Water: Recommend that the BOCC receive comments from Mr. Williams concerning city water. 10. 9:40 a.m. Gail Powers - Lock 7 Fishing Pier: Recommend that the BOCC receive comments from Ms. Powers concerning the Lock 7 Fishing Pier. 11. 9:50 a.m. Peter Kwiatkowski - SFWMD - Aquifer Storage and Recovery: Recommend that the BOCC receive comments from Mr. Kwiatkowski concerning Aquifer Storage and Recovery. 12. Request for Ratification of Contract for Restaurant at Okeechobee Airport: Recommend that the BOCC ratify the contract awarded by ODA for completion of the airport restaurant in the amount of $105,000.
13. Request for Ratification of Contract & Expenditures for Fencing and Security Gates at Okeechobee Airport: Recommend that the BOCC ratify the contract awarded by ODA for airport fencing and security gates in the amount of $31,596 (total project amount $38,426). 14. Cleaning Services Contract Awards: Recommend that the BOCC award one or more contracts for cleaning services as deemed appropriate (pending receipt of bids). 15. Health, Dental, Long Term/Short Term Disability, and Life for FY 2002-2003: 1. Recommend that the BOCC award the following contracts for employee benefits for FY 2002-2003: 1.Health insurance coverage to Public Risk Management of Florida, 2.Dental insurance to Public Risk Management of Florida, 3.Life and AD&D coverage to Canada Life, 4.Long-term disability coverage to Unum, 5.Short-term disability coverage to Jefferson Pilot. 2. That the BOCC determine the insurance allotment to be afforded employees during FY 2002-2003. 16. Property, General Liability and Workman's Compensation Insurance Award: Recommend that the BOCC continue its membership with PRM for Property, General Liability and Workman's Compensation insurance coverage at a total cost of $489,338 for the 2002/2003 fiscal year. 17. Long Term Disability Settlement: Recommend that the BOCC authorize Jefferson Pilot to attempt to settle an outstanding employee disability claim in accordance with the terms described in the proposed Letter of Authorization. 18. Code Compliance Department New Vehicle: Recommend that the BOCC approve the purchase of a 2003 F150 Pickup Truck (as described in Option 2) from Okeechobee Motor Company in the amount of $13,528. 19. Approval of Dark Hammock/Berman Road Project Plans, Specifications, Advertisement and Craig A. Smith & Associates Proposal for Services: Recommend that the BOCC approve the plans and specifications for the Dark Hammock/Berman Road Project as prepared by FDOT. Recommend that the BOCC approve a contract for bidding and construction management services for the Dark Hammock/Berman Road Project with Craig A. Smith & Associates in the amount of $74,475, and authorize them to modify the specifications as necessary and advertise the project for bid.
20. Request for Qualifications Professional Engineering Services Geotechnical Services and Material Testing: Recommend that the BOCC confirm the PSEC ranking of the Professional Engineering Services and authorize staff to initiate negotiations with the top ranked firm (alternately, the BOCC may schedule firms for interviews and determine a final ranking). 21. Preliminary Rate Resolution for Fire Rescue Assessments: Recommend that the BOCC adopt the Preliminary Rate Resolution for Fire Rescue Assessments for Fiscal Year 2002/03 (to be provided under separate cover). 22. Value Adjustment Board: Recommend that the BOCC appoint three (3) commissioners, one of whom must be the Chair, to serve on the Value Adjustment Board for the 2002 session. Recommend that the BOCC determine the date and time at which the 2002 session of the Value Adjustment Board is to be convened. CONSENT AGENDA 23. Approval of Warrants: Recommend that the BOCC approve the warrants list. 24. Duplicate Tax Sale Certificate: Recommend that the BOCC approve the duplicate tax sale certificate. 25. State Aid to Libraries Application 2002-2003: Recommend that the BOCC authorize the Chairman to sign the 2002-2003 State Aid Grant Application to be submitted to the State Library of Florida. 26. 2002/2003 Emergency Management, Preparedness and Assistance Trust Fund Grant: Recommend that the BOCC approve and authorize the Chair to execute Emergency Management Preparedness and Assistance Trust Fund Grant for 2002/2003. 27. State of Florida; Florida Department of Law Enforcement; Federal Fiscal Year 2002 (State Fiscal Year 2003) Byrne State and Local Law Enforcement Assistance Formula Grant: Recommend that the BOCC approve and the Chairman sign the attached letter of acceptance. 28. Renewal of Interlocal Agreement Between the City of Okeechobee and the Board of County Commissioners, Okeechobee County for the FDEP Solid Waste Recycling and Education Grant: Recommend that the BOCC approve and authorize the Chairman to execute a two-year Interlocal Agreement between the City and County for joint participation in the FDEP Solid Waste and Recycling Education Grant program. 29. 5:01 p.m. Public Hearing - Proposed Amendments to the Code of Ordinances of Okeechobee County, Florida, Part II, Land Development
Regulations: Recommend that the BOCC conduct a public hearing and accept input from interested parties. Recommend that the BOCC announce that a second public hearing on the proposed amendments to the land development regulations will be held on Thursday, September 26, 2002 at 5:01 p.m. Any person deciding to appeal any decision by the BOCC with respect to any matter considered at this meeting or hearing will need to ensure that verbatim record of the proceedings is made and that the record includes the testimony and evidence upon which the appeal will be based. County Clerk tapes are for the sole purpose of backup from official records of the Clerk.
Subject:Request to Schedule Public Hearing to Consider a Petition to Vacate Platted Easements in Lazy 7 Estates Subdivision Petition 2002-005-ABD, James and Leigh Shockley, Applicants Petition 2002-005-ABD, James and Leigh Shockley, property owners and applicants. Request to vacate platted easements in Lazy 7 Estates subdivision. The Shockleys own lots 34 and 35 in Lazy 7 Estates. They wish to combine these lots into a single building site and construct their home in the middle. Along the side property line of each lot is a platted 5' utility easement. The easements along the common boundary between Lots 34 and 35 must be abandoned or relocated to permit the construction of a home straddling the common side property line. The applicant is in the process of obtaining letters of consent from Adelphia Cable, Florida Power and Light and Sprint Telephone. It seems unlikely that any of the utility providers would object to the abandonment of the easements. To further consider the request to vacate a platted easement, the Board of County Commissioners must schedule a public hearing. It is suggested that a public hearing be scheduled for Thursday, October 10, 2002 at 9:00 a.m. RECOMMENDATION That the BOCC schedule a public hearing for October 10, 2002 at 9:00 a.m. to consider a request to vacate the 5' utility easements on either side of the common property boundary line of Lots 34 and 35, Lazy 7 Estates subdivision, according to the plat thereof recorded in Plat Book 6, Pages 27 and 28, Public Records of Okeechobee County, Florida. 5
Subject: PETER KWIATKOWSKI - SFWMD AQUIFER STORAGE AND RECOVERY Mr. Kwiatkowski has requested to appear before the BOCC to discuss the Aquifer Storage and Recovery (ASR) Regional Study and Aquifer Storage and Recovery (ASR) Lake Okeechobee Pilot Project. RECOMMENDATION That the BOCC receive comments from Mr. Kwiatkowski concerning Aquifer Storage and Recovery. 2
Subject: BARBARA CLARK AND MARCIA ODONAL PINELANDS Ms. Clark and Ms. ODonal have requested to appear before the BOCC to discuss unsanitary conditions due to boarded horses and roosters and building onto a mobile home without a permit in Pinelands. RECOMMENDATION That the BOCC receive comments from Ms. Clark and Ms. ODonal concerning unsanitary conditions and building onto a mobile home without a permit in Pinelands.
2 Subject: VALUE ADJUSTMENT BOARD Section 194.015, Florida Statutes, requires the Commission to appoint three (3) of the members, one (1) of whom must be the Chair, to serve on the Value Adjustment Board. The two (2) remaining members are appointed by the Okeechobee County School Board. The Property Appraiser has suggested that the 2002 session of the Value Adjustment Board be scheduled for October 11 (Friday). RECOMMENDATION(S): That the BOCC appoint three (3) commissioners, one of whom must be the Chair, to serve on the Value Adjustment Board for the 2002 session. That the BOCC determine the date and time at which the 2002 session of the Value Adjustment Board is to be convened.
1 Subject: DUPLICATE TAX SALE CERTIFICATE Recommend that the BOCC approve a duplicate tax sale certificate for Sylvia Lipscomb. RECOMMENDATION That the BOCC issue a duplicate tax sale certificate for Sylvia Lipscomb.
2 Subject: APPROVAL OF WARRANTS Recommend that the BOCC approve the following warrants: #76468 - #76711 $864,863.57 #2766 - #2767 $ 7,715.16 #1197 - #1202 $ 16,345.61 #209 $ 19,473.13 TOTAL $908,397.47
49 Subject: MARION L. WILLIAMS - CITY WATER Mr. Williams has requested to appear before the BOCC to discuss city water.
RECOMMENDATION That the BOCC receive comments from Mr. Williams concerning city water. 30 Subject: GAIL POWERS - LOCK 7 FISHING PIER Ms. Powers has requested to appear before the BOCC to discuss the Lock 7 Fishing Pier. As much as can be determined, it appears that Ms. Powers wishes to speak about the lack of bathrooms (portable or otherwise) and lack of limits on fishing poles. Note: Continuous use of portable toilets is not permitted, water and sewer is not yet available inside the dike and pole limits were established by Resolution 2002-11 in March 2002. Regulatory signs including pole limits will be posted by the beginning of season.
RECOMMENDATION That the BOCC receive comments from Ms. Powers concerning the Lock 7 Fishing Pier. 2 Subject: REQUEST FOR QUALIFICATIONS PROFESSIONAL ENGINEERING SERVICES GEOTECHNICAL SERVICES AND MATERIAL TESTING Okeechobee County received submittals from seven firms after advertising the Request for Qualifications for Professional Engineering Services, Geotechnical Services and Material Testing on August 2, 2002. A professional services evaluation committee (PSEC) was appointed by George Long consisting of Arnold Verwey, Woody Storey and Donnie Oden. The committee reviewed proposals submitted and four of the firms were selected for interviews. Each firm was scheduled for an interview and the committee completed the interviews on September 5, 2002. The committee finalized ranking of the firms in the following order: 1. Ardaman & Associates, Incorporated 2. Universal Engineering Sciences 3. Dunkelberger Engineering & Testing, Incorporated 4. AM Engineering and Testing, Incorporated The RFQ proposals are available for your review.
RECOMMENDATION That the BOCC confirm the PSEC ranking of the Professional Engineering Services and authorize staff to initiate negotiations with the top ranked firm (alternately, the BOCC may schedule firms for interviews and determine a final ranking). 1 Subject: CLEANING SERVICES CONTRACT AWARDS In the BOCC meeting of August 22, 2002 the board approved the advertisement for bids for the cleaning of thirteen (13) County buildings. The deadline for receiving bids is September 10, 2002. Bid tabulations and recommendations will be forthcoming.
RECOMMENDATION That the BOCC award one or more contracts for cleaning services as deemed appropriate (pending receipt of bids). 1 Subject: REQUEST TO APPROVE CONTRACT WITH CMS BUILDERS, INC. FOR BUILD-OUT OF RESTAURANT AT OKEECHOBEE AIRPORT The current Okeechobee County budget includes $105,000 for the completion of the airport restaurant. On May 17, 2002 bids were opened on this project and two bids were received. The only bid that came within budget was from CMS Builders, Inc. which was for $105,000 including kitchen equipment. This bid was accepted and a contract was executed on August 13, 2002. When the first draw was requested it was brought to the ODA's attention that final approval from the BOCC had not been made for this project. The purpose of this request to ask for ratification of the contract with CMS Builders, Inc. and approval to spend the necessary budgeted funds to complete this project.
RECOMMENDATION That the BOCC ratify the contract awarded by ODA for completion of the airport restaurant in the amount of $105,000. 15 Subject: REQUEST FOR FINAL APPROVAL OF EXPENDITURES FOR TERMINAL IMPROVEMENTS INCLUDING RATIFICATION OF AGREEMENTS WITH ADRON FENCE AND CURREN ELECTRIC The current budget includes a capital line item in the amount of $50,200 for airport terminal improvements. The majority of these funds are for additional fencing and security gates ($38,426.00). The remainder is for smaller projects such as a flag pole, furniture, and display cases. The fence and gates portion of the project went out for bid on April 17, 2002 and the bids were opened on May 10, 2002. Only two bids were received with the lowest being $31,596 from Adron Fence and electric service from Curren Electric at $6,830. The work has been completed.
RECOMMENDATION That the BOCC ratify the contract awarded by ODA for airport fencing and security gates in the amount of $31,596 (total project amount $38,426). 17