V.P. Chapter Visit Report Southeast Region June 23, 2010 5:00 to 8:00 Raleigh, NC Chapter Name: Raleigh Durham District Number: 6 Report By: Wade Bevier Meeting Location: Hazen and Sawyer Conference Room Type of Meeting: Board Of Directors FY11- Summer Planning Meeting #1 Total Attendance: 9 Chapter Monthly Special / Event Program: Explain: Officer Attendees Tiffany Coppock President Robert Carmac, Wade Bevier, Jeff Ellington, Rob Banks, Christy Bishop, Bud Burton, Mike Howard, Dean Waldrop Report It was decided by the chapter board to have the first summer planning meeting prior to the official end of the FY10 fiscal year to accommodate the schedules of the incoming board members. As a sitting member of the Raleigh Durham chapter Board as an officer I anticipate attending most of the board meetings and the scheduled monthly member meetings. I will be the Vice President and the Committee Chair for the Certification, Technical, and Education Committees. One of the key goals for the chapter will be to apply for Outstanding Chapter Commendation for the efforts made in FY10 and continue to strive to gain this recognition. As such it is the intent of the chapter that each committee has at least a co chair and also has separate meetings to be reported to the chapter board on a regular basis. Additional Planning meetings are scheduled for July 14 and August 4. Attached are the minutes of the meeting held on June 23, 2010.
Minutes Summer Planning Session I Hazen & Sawyer June 23, 2010 Board Members Present Tiff Coppock President, Emerging Professionals Chair Robert Carmac President-Elect, Treasurer, Finance Committee Chair, Sponsorship Chair Wade Bevier Vice President, Education, Certification, & Technology Chair Jeff Ellington - Secretary Rob Banks Awards Chair Christy Bishop Program Chair Bud Burton Academic Chair Mike Howard Director Dean Waldrop Membership Chair Board Members Absent David McQueen Publications/Communications (Webmaster) Chair Greg Shenkler - Director Finance Report Robert presented Board with FY2010 Finance Report o FY2010 Beginning balance - $5,292.11 o FY2010 Expenses $15,438.48 o FY2010 Income $16,592.00 o FY2010 Ending Balance - $6,445.63 o FY2010 Net Balance - $1,153.52 o FY2010 Sponsorship Total - $5,450.00 o FY2010 50/50 Raffle Total - $527 Board Discussed ways to get more participation and improve income for the 50/50 raffle o Gift cards o Try to have a raffle sponsor o More than one raffle o One big raffle at the end of the year Wade noted that the National Conference for the upcoming year will not be in FY2011 Robert suggested that membership dues from National be direct deposited and Board had no objections Board discussed the bank signature card and noted that the current number of people signing is too many o Board suggested President, Vice-President, Treasurer, and Board approved Finance Committee member to be on the signature card. o Board approved those to be on the signature card: Tiffany Coppock Robert Carmac Wade Bevier Jeff Ellington o Those currently on the signature card to be removed: Ty Routten Dean Waldrop Mike Howard
FY2011 Budget Robert presented the Board with a budget for FY2011 (shown in the FY2010 Finance Report) Board approved FY2011 budget with minor corrections o Within the scholarship award, each student recipient will receive CSI Student Membership ($62/student) o Noted that National Conference will not be in FY2011 Programs Each Board member gave some suggestions for programs/tours for FY2011 Tiff sent out a survey to the Board of the compiled suggestions and Board voted for their top 10 List of program/tour suggestions: o Union Station (Raleigh Transit) Program o NASCAR Museum Program o Golf Course Design Program o Wilder s Grove Solid Waste Center Tour/Program o Clarence Lightner Center Program o Raleigh Amphitheater Tour o Rehab Code Program o Hillsborough Street Renovation Tour o Duke Smart Home Tour o Novartis Tour o SAS Solar Farm Tour o Rain Screen Program o Jim Hagar House (Historic Preservation) Program o George Smart (Modern Houses) Program o Green Bridge (Chapel Hill) Tour o Military Architecture Program o Cherokee Investments Program/Tour o UNC/Duke Locker Rooms Tour o North Hills Tour o Larry s Beans Tour o BBH Architecture Tour o Memorial Auditorium Tour o Art Museum Tour o Vet School Tour o RDU Terminal Tour o Handicap Code Program o Hunt Library Tour o Building Envelope Seminar Program o NC National Guard Building Tour o Medical Examiner Building Tour o Green Community (Apex/Holly Springs) Program o United Therapeutics Tour o LEED Green Update Program o Nuclear Reactor Construction Program o Capitol, Governor s Mansion, Downtown Raleigh Buildings Tour o UNC Buildings Program or Tour o Generations at Work Program o Social Media for Business Program o BIM - Program 2
Sponsorship Robert discussed the FY2010 sponsorship drive and how the FY2011 sponsorship drive needs to be as good or better Robert noted that he needs to have a list of the sponsors by September 1 so the banner can be made Robert is sending out blast email for sponsorship the week of July 12 Board discussed other sponsorship opportunities o Emerging Professionals Sponsor o Raffle Sponsor Committees: Tiff listed all the committees and wanted at least two people per committee Program o Christy (Chair) o Tiff (Co-Chair) o Mike (Co-Chair) Finance o Robert (Chair) o Jeff (Co-Chair) o Greg (Co-Chair) Chapter Administration Fundraiser/Sponsorship o Robert (Chair) o Bud (Co-Chair) Membership Education Technical Certification Awards Publications Scholarship Affiliate Organizations Long Range Planning Recorded Chapter History Emerging Professionals Task Team (50 th Anniversary) Next Board Meeting Planning Session II July 14, 2010 Hazen & Sawyer Conference Room 3
V.P. Chapter Visit Report Southeast Region July 14, 2010 5:00 to 8:00 Raleigh, NC Chapter Name: Raleigh Durham District Number: 6 Report By: Wade Bevier Meeting Location: Hazen and Sawyer Conference Room Type of Meeting: Board Of Directors FY11- Summer Planning Meeting #2 Total Attendance: 14 Chapter Monthly Special / Event Program: Explain: Officer Attendees Tiffany Coppock President Robert Carmac, Wade Bevier, Jeff Ellington, Rob Banks, Christy Bishop, Bud Burton, Mike Howard, Dean Waldrop, David McQueen, Ty Routten, Greg Shenkler, Joe Anetrella, Blake Talbott Report It was decided by the chapter board to have the first summer planning meeting prior to the official end of the FY10 fiscal year to accommodate the schedules of the incoming board members. The proposed chapter meeting programs were discussed and voted on and will be coordinated by the Program Chair and president of the chapter. Confirmation of these meeting details will be held at the August meeting. I will be conducting and coordinating the Chapter sponsored CDT Certification Program commenced on June 22 and will be conducted on a weekly basis through September 14 in preparation for the exams scheduled for the week of September 20 thru 25. This program is based on the 12 modules provided by the SpecGuy program and the attendees are also encouraged to register for the SpecGuy One Day at a Time program. An additional chapter planning meeting is scheduled for August 4. Attached are the minutes of the meeting held on July 14, 2010.
Minutes Summer Planning Session II Hazen & Sawyer July 14, 2010 Board Members Present Tiff Coppock President, Emerging Professionals Chair Robert Carmac President-Elect, Treasurer, Finance Committee Chair, Sponsorship Chair Wade Bevier Vice President, Education, Certification, & Technology Chair, Southeast Region Vice President Jeff Ellington - Secretary Rob Banks Awards Chair Christy Bishop Program Chair Bud Burton Academic Chair Mike Howard Director David McQueen Publications/Communications (Webmaster) Chair Ty Routten Immediate Past President Greg Shenkler Director Dean Waldrop Membership Chair Additional Attendees Joe Anetrella Southeast Region Director Blake Talbott Guest Board Members Absent Mike Howard - Director Programs Tiffany presented program voting results to the Board Discussed possible venues for programs o Christy to confirm with Jonny Carinos Top 10 program results: o Building Envelope Group Program o National Guard/State Lab Tour o Golf Course Design Program o Lightner Center Program o Green Square Tour o United Therapeutics Tour o City of Raleigh Wilder s Grove Tour o LEED Update Program o Capitol Building Tour o Social Media Program o BIM from the Owner s Perspective Program Program Dates / Champions: o Septempter 28, 2010 United Therapeutics Champion Greg Co-Champion Robert o October 26, 2010 National Guard/State Lab Champion - David o November 16, 2010 Capitol Building Champion - Bud o December 14, 2010 Building Envelope Group Champion - Blake 1
o January 25, 2011 LEED Update Champion - Wade o Februray 22, 2011 BIM from Owner s Perspective Champion - Robert o March 22, 2011 Golf Course Design Champion - Dean o April 26, 2011 Green Square Champion - Ty o May 24, 2011 Wilder s Grove Champion - Dean o June 14, 2011 Social Media/Awards Banquet Champions Tiff (Social Media) and Rob (Awards) Backup Programs o Lightner Center Program Champion Christy Co-Champion - Dean o Modernistic Homes Program Champion - Mike o Hunt Library Tour Champion Greg Co-Champion - David o Generations at Work Program Champion - Tiff o Chancellor s Residence Tour Champion - David Sponsorship Robert discussed status of sponsorships Board to try and get confirmation from previous sponsors Three new sponsors at this point Need to let Robert know once sponsor is confirmed Communications David discussed the new micro site o David will print out site map and bring to next planning session for discussion Jeff to produce a monthly newsletter o Board to send information each month for newsletter Tiff requested someone to take pictures at programs/tours/events David to chair Communications and Jeff to co-chair Wade to publish a member directory o Possibly hand out at each meeting Membership Discussed ways to make new members feel more involved and welcomed o Different color on name tag o Announcement of new members at meetings o New member orientation o Welcome committee o Hand out CSI package/information for guests Dean to chair Membership and Christy to co-chair Dean gave update on membership o 73 Members 3 Associates 21 Industry 3 Intermediate 2
42 Professional 4 Students Dean gave update on members that are expiring in the next few months Discussed trying to have a membership goal for FY2010-2011 o Each Board member to try and get one new member (12 total) o Emerging Professionals to try and get one new member Awards Discussed National Chapter Commendation award o Get the information and application together as soon as possible and format the document to impress o Robert noted that the it would be impressive to get the Chapter award for the Chapter s 50 th year Discussed deadline for all award and scholarship applications o March 31, 2011 Scholarships Discussed how to choose scholarship recipients and which colleges should receive the scholarships Robert motioned that one (1) scholarship to Durham Tech, one (1) scholarship to NC State, one (1) to Wake Tech, and one (1) scholarship to be determined and if not enough money for the scholarships is not raised through the sponsorship drive, then the Board will forgo cost of Board lunches to cover the cost of the scholarship o None opposed Board to discuss further criteria for applicants Wade discussed region scholarship committee Chapter Administration Board approved keeping Board meetings on the first Tuesday of each month at noon o Board to discuss location of Board meetings at next planning session Tiff suggested having a person from an affiliate organization speak for five minutes at various programs o Board to discuss in more detail later Tiff suggested going around to area colleges to discuss CSI and our Chapter Next Board Meeting Planning Session III August 4, 2010 at 5:00pm Hazen & Sawyer Conference Room Meeting Adjourned Jeff Ellington Secretary 3
V.P. Chapter Visit Report Southeast Region August 4, 2010 5:00 to 8:00 Raleigh, NC Chapter Name: Raleigh Durham District Number: 6 Report By: Wade Bevier Meeting Location: Hazen and Sawyer Conference Room Type of Meeting: Board Of Directors FY11- Summer Planning Meeting #3 Total Attendance: 11 Chapter Monthly Special / Event Program: Explain: Officer Attendees Tiffany Coppock President Robert Carmac, Wade Bevier, Jeff Ellington, Christy Bishop, Bud Burton, Mike Howard, Dean Waldrop, David McQueen, Joe Anetrella, Blake Talbott Report The proposed chapter meeting programs were finalized and will be coordinated by the Program Chair and president of the chapter. Confirmation of these meeting details will be held at the August meeting. I have volunteered to assist in compiling a chapter roster/directory for distribution to the chapter members at the first meeting to be held in September. The roster has been submitted to the board and the president is sending out an announcement to the members to confirm their desire to be included on this listing. Once this approval and final editing has taken place then the roster will also be added to the chapter web site. The chapter has elected to move the web site host over to the new CSINET microsite web hosting system and the final components have been finalized on the new site and it is now live. The site will be used for direct communication with the chapter embers and will continue to be populated with new features and activities as they become available. The address is: http://raleighdurham.csinet.org A chapter board meeting is scheduled for September 7. Attached are the minutes of the meeting held on August 4, 2010.
Minutes Summer Planning Session III Hazen & Sawyer August 4, 2010 Board Members Present Tiff Coppock President, Emerging Professionals Chair Robert Carmac President-Elect, Treasurer, Finance Committee Chair, Sponsorship Chair Wade Bevier Vice President, Education, Certification, & Technology Chair, Southeast Region Vice President Jeff Ellington - Secretary Christy Bishop Program Chair Bud Burton Academic Chair Mike Howard Director David McQueen Publications/Communications (Webmaster) Chair Dean Waldrop Membership Chair Additional Attendees Joe Anetrella Southeast Region Director Blake Talbott Guest Board Members Absent Rob Banks Awards Chair Ty Routten Immediate Past President Greg Shenkler Director Previous Minutes Summer Planning Session II Minutes were reviewed and approved Scholarships David gave an update on the scholarship application and requirements at NC State and Durham Tech o Make the requirement that each recipient sign up to be a student member Communications David gave update on the new website and trying to get input from the Board Jeff gave update and showed draft of monthly newsletter o Newsletter to be sent out the first Friday of each month and information needs to be sent to Jeff by the Friday before Tiff demonstrated how to use the CSI Leaders portion of the CSI website Programs Christy discussed the program list for the upcoming year and verified each program with the program champion September meeting (United Therapeutics) needs to go to a back up program o Capitol Building Tour is going to be moved to September o Duke Smarthouse is replacing United Therapeutics and will be the November tour Tiff will champion the program Program champion needs to get information for flyers to Christy as soon as possible Christy discussed the menu at Johnny Carino s and wondered to have the whole menu or a selective menu o Modify the menu to include Salads, Carino s Specialties, Italian Classics, Chicken & Beef, and Seafood o Do not include price on menus 1
Affiliate Organizations Blake to chair the committee and Wade to co-chair Invite a director from local affiliate organizations to speak (3-5 min) at a meeting o AIA, IIDA, USGBC, ASA, ABC, AGC, ASLA, IFMA, BEC, ASHRAE, NAWIC, PCEA, RCI, SMPS Certification/Education Wade gave update on certification/education and wants to put information on the new website Wade to have CDT class starting January 5, 2011 so he has 13 weeks before the exam Sponsorships Robert gave update on sponsorship drive Need to get all sponsorships by September 1 so the banner can be printed for the first Chapter meeting Discussed how much door prize amount should be for the raffle o $50 prize money approved for each meeting (one $50 or two $25 gift cards) Chapter Administration Tiff stated that Board meetings will start promptly at noon at Johnny Carino s o Board meeting dates are: September 7, 2010 October 5, 2010 November 2, 2010 December 7, 2010 January 4, 2011 February 1, 2011 March 1, 2011 April 5, 2011 May 3, 2011 June 7, 2011 Dean recommended tabling the long range planning for the January Board meeting Membership Discussed welcoming committee for each Chapter meeting o September Bud o October Blake o November Blake o December Mike o January Joe o February Wade o March Ty o April Dean o May Ty o June Joe Discussed new member orientation o Try and do something in January for new members Emerging Professionals Tiff gave update on Emerging Professionals Meetings and meeting dates are confirmed Volunteer activity to be determined later Other News Wade sent out a member directory and Board to send revisions to Wade by Friday (August 6) 2
Next Board Meeting September 7, 2010 at 12:00pm Johnny Carino s Meeting Adjourned Jeff Ellington Secretary 3