October 6, 2013 ISARC Council Board Minutes The October 6, 2013 ISARC Board meeting was called to order at 12:36 pm at the Chateau in Bloomington. Those in attendance were, John Simon, Mark Molleck, Domingo Kaller, Chris Hinchcliffe, Eric Hodges, and by phone Jim Dexter and Larry Graff so a quorum was present. A motion was made by Mark Molleck, seconded by Domingo Kaller to seat the new board. No oppositions, motion carried. A plaque/clock was presented by Board Chairman John Simon to Eric Hodges for his years of service on the ISARC board from being a founding member until 2013. We thank Eric for his service to the board and ISARC. A plaque/clock was presented to Chris Hinchliffe for being a board member from 2012 2013 by Board Chairman John Simon. We also thank Chris for his service to the board and ISARC. Bryan Collett was not present at the meeting but Mark Molleck took a clock/plaque to present to him for his service ISARC and the board from 2011 2013. OLD BUSINESS Eric Hodges gave a brief wrap up of the 2013 conference until he has time to complete his final report to give to the board. He said that the 2013 ISARC Conference was at the moment $1,050 in the black. He said there was an issue with the conference budget. The supply budget was marked at $200 but $600 was spent, and the overage wasn t brought up before the board before the additional funds were spent. Eric asked for it to be modified to include these expenses up to $600 and reimburse the person who spent the extra to be reimbursed for the expense. Domingo Kaller made a motion to reimburse the person for the overage. Second was made by Mark Molleck motion carried with no opposing votes. Eric also said that there had been previous discussion on whether members of the conference committee should have had to pay the registration fee to attend the conference since they hardly got to attend the conference sessions if at all. He said he had two members that did pay under protest and four that refused to pay at all. No action was taken on this matter it was decided that it would be a topic at another board meeting in the future to make a decision for upcoming conferences in the future.
With no further business for the old board to be discussed a motion to adjourn the meeting for the old outgoing board was made by Chris Hinchcliffe and a second was made by Domingo Kaller. Motion carried meeting for prior board was closed. 2013 2014 ISARC Board of Directors Meeting October 6, 2013 Motion to open the new meeting for the new 2013 2014 ISARC Board of Directors was made by Mark Molleck and appoint John Simon as temporary Chair, motion was seconded by Domingo Kaller. Those board members present John Simon, Annette Hannig, Domingo Kaller, Val Sye Haritos, Kim Gotte, Mark Molleck, with Jim Dexter and Larry Graff via teleconference was called to order. John Simon opened the floor for nominations for Board Chairman. Motion for John Simon as Chairman was made by Mark Molleck, and Kim Gotte nominated Domingo Kaller as Chairman. With no further nominations for Board Chairman, a motion was made by Mark Molleck and seconded by Domingo Kaller to close nominations, motion carried. A verbal vote was taken with 5 votes for John Simon, and 3 for Domingo Kaller. John Simon was elected as the 2013 2014 ISARC Board Chairman. John Simon opened the floor for nominations for Vice Chairman. Val Sye Haritos nominated Domingo Kaller for Vice Chairman. With no other nominations for Vice Chairman motion was made by Mark Molleck to close nominations for Vice Chairman, seconded by Domingo Kaller, nominations were closed with a unanimous decision for Domingo Kaller as Vice Chairman, motion carried. Domingo Kaller was elected as 2013 2014 ISACR Vice Chairman. John Simon opened the floor for nominations for Treasurer. Motion made by Domingo Kaller for Kim Gotte as Treasuer but she declined the nomination. Domingo Kaller then nominated Val Sye Haritos for Treasurer she accepted the nomination. With no further nominations from the floor a motion was made by Mark Molleck and seconded by Domingo Kaller to close nominations and with a unanimous vote motion carried. Val Sye Haritos was elected as the 2013 2014 ISARC Treasurer. John Simon opened the floor for nominations for Secretary. A nomination was made by Mark Molleck to appoint Annette Hannig as Secretary seconded by Domingo Kaller, she accepted the nomination. With no further nominations for Secretary motion was made by Mark Molleck and seconded by Domingo Kaller to close the nominations, motion carried and by unanimous vote Annette Hannig was elected the 2013 2014 ISARC Secretary.
The new 2013 2014 Executive board is as follows: John Simon, Chairman Domingo Kaller, Vice Chairman Val Sye Haritos, Treasurer Annette Hannig, Secretary Eric Hodges asked the new board for the authority to keep writing checks until all loose ends are tied up and everything has been transferred over to Val Sye Haritos. Motion was made by Mark Molleck and seconded by Kim Gotte to allow Eric Hodges to keep taking care of paying bills/writing checks until which time all has been able to be transferred over to Val Sye Haritos as the new treasurer. It was also discussed that a resolution for who needs to be listed on the signature card for writing checks, handling finances. It was decided that still only one signature would be required on checks. Domingo Kaller and John Simon will stay on as before and then Val Sye Haritos will be added i.e. being the Chairman, Vice Chairman, and the Treasurer. Motion made by Mark Molleck seconded by Domingo Kaller motion carried. Noted in minutes that somewhere around this time that we lost Larry Graff from the conference call at approximately 1 pm. It was also brought up that the current address for ISARC is Eric Hodges home address. It will be changed over to Val Sye Haritos so as that way she will receive the mail then can forward on what is needed to whom it needs to go to. Motion to change the address to have all ISARC mail go to Val Sye Haritos made by Annette Hannig seconded by Mark Molleck motion carried. NEW BUSINESS FYI KCVRM will no longer be supporting the software after February 2014. They gave Domingo Kaller options for other avenues. Volunteer Resources.org is one option. Domingo Kaller has looked at it and it will work about the same but have a better tracking system and does many things that all agencies can use. It is a permission based for usage and ISARC could control it. It will also have the capability to notify searches of searches as well. This system was made/created by a group of search and rescue personnel from Canada (?) Jim Dexter said he would get in contact with them to see if they can set up some type of webinar for u all to attend remotely because a decision needs to be made as soon as highly possible at the December 7 th board meeting as to what we are going to do and how to proceed. Jim Dexter will try to get this set
up by the first part of November so we have a chance to look at it to be able to make an informative decision at the December meeting. John Simon said that we also need to be looking at other options in the meantime as well. Mission Manger is another option. John Simon didn t think when he looked at it that it would work as well as it for one thing did not have an online registration option on that system. Jim Dexter will try to get something set up within the next 30 days and let the board know. Mark Molleck read an email that was send to some of the board from Bryan Collett and that he was going to step down from the Mutual Aid committee effective immediately. He said it had to do with differences of opinion with another member on that committee and that in order to be able to work with this person in the future for the good of the council that he was choosing to step down from the committee. Kim Gotte said that she had approached Bryan Collett about being on the curriculum committee. No decision was made on this. We will now need to fill his spot on the mutual aide committee. John Simon will forward all the board a copy of the list of committees and who is on each one so that they may review and have discussion suggestions on any changes or additions that need to be made to each committee. Eric Hodges said that he would get the email addresses updated on the website for the new board by tomorrow (Monday). Eric will also get the Secretary the information and log on information for the website. Other new business discussed was that we need to set dates for when the new curriculum needs to be in place. It was decided by the board that we stop allowing any new classes to be scheduled until that time so we can set the instructor dates and such as well. All new classes are here by stopped until March 30 th to allow the board to get the new curriculum rolled out and all instructors to have time to take the updates to be able to teach those classes. Motion made by Kim Gotte to suspend all further classes except those already on the schedule as well as any new team validations until the new curriculum has been brought to and approved by the board motion seconded by Val Sye Haritos motion carried. John Simon asked that those who have taken the prior GSAR class to they have to take an update of the new revision. It was discussed to set a date in the future for those whom have already taken the prior GSAR course to have the new updated program completed. Kim Gotte said in the new curriculum it states that a person must take the GSAR class every three years. It was decided to send the time/date for those whom had taken the past GSAR class to the curriculum committee for them to decide the time frame for someone to take the updated course.
Domingo Kaller said that we need to look at what we want in the notify system and bring ideas back to the next board meeting. This is to go along with the new system we choose to replace the KCVRM that is going away. With no further business to be brought before the board a motion to adjourn was made by Domingo Kellar to adjourn a second was made by Val Sye Haritos. Motion carried meeting adjourned at approximately 1:30 1:45 pm. Next meeting to be held on Saturday December 7, 2013 in Bloomington with the location to be announced. February 1 st is the deadline for the curriculum committee to present their new revised curriculum. It was also discussed that the SARM matrix needs to be revisited.