MINUTES OF A REGULAR MEETING OSWEGO VILLAGE PRESIDENT AND BOARD OF TRUSTEES OSWEGO PUBLIC WORKS FACILITY 100 THEODORE DRIVE, OSWEGO, ILLINOIS JULY 10, 2006 CALL TO ORDER AND PLEDGE OF ALLEGIANCE President Weber called the meeting to order at 7:00p.m. the Pledge of Allegiance. ROLL CALL Present: President Craig Weber; Trustees, Rodger Long, Braden Rock, Lori West; and Ronald Weilert. Trustee Charlie Pajor was absent. Staff present; Gary Adams, Village Administrator; Dwight Baird, Chief of Police; Jeanne Hoch, Village Clerk; Rodney Zenner, Community Development Director; Billie Robinson, Staff Accountant; Jerry Weaver, Public Works Director; Elliot Eldridge, Building and Zoning Administrator; Sue Miller, Office Manager; Ann Spears, Human Resource Director; Brian Schiber, Village Engineer; Jim Murphy, Village Attorney and Michael Cassa, OEDC Executive Director. RECOGNITIONS/APPOINTMENTS 1. Extraordinary Oswegoans, Patriotic Volunteers Judy and Phil Siedlecki Trustee Rock recognized Phil and Judy Siedlecki for their countless contributions to the Village of Oswego. The Siedleckis have contributed much to the community including chairing the fireworks committee; involvement in the ECO committee, cultural arts, and community development just to name a few. Phil was unable to attend; Judy Siedlecki thanked the Board for this honor and thanked all who had contributed to the July 4 th fireworks. 2. Village Employee Service Award Zachary Jardine 5-year Service Award President Weber presented Zachary Jardine with a certificate and gift recognizing his five (5) years of service to the Village as part of the Public Works Department. Mr. Jardine is one of the Village Arborists. 3. Student Achievement Recognitions a. Alexis Hayshaw 3 National Gold Medals in USA Track & Field Youth Nationals b. Matthew Hofner 3 rd Place in SkillsUSA Championship in Cabinet Making c. Heather Bannister 1 st Place in SkillsUSA Championship in Preschool Teaching Competition d. Darren Rabaduex 2 nd Place in SkillsUSA Championship in Power Equipment Technology e. Jason Solfisburg 13 th Place in SillsUSA Championship in Electronics Technology The above students were recognized by the Village President and Board of Trustees for their accomplishments in their respective national competitions. Heather Bannister was unable to attend; her recognition will be presented at a future Board meeting.
Page 2 of 9 PUBLIC FORUM President Weber opened the Public Forum at 7:25p.m.; there was no one from the public that requested to speak. The Public Forum was closed at 7:26p.m. CONSENT AGENDA 1. Minutes Committee of the Whole Meeting Regular Village Board Meeting 2. Bill List 3. Douglas Road Engineering Design Supplement 4. Town Center Renovation Project Pay Request No. 4 to R. A. Ubert Construction in the Amount of $352,525.00 5. Amendment to MFT Resolution 06-R-29 2006 MFT Street Resurfacing Program Appropriation in the Amount of $350,000 (Resolution 06-R-33) 6. IDOT Access Permit Resolution Kendall Point Drive and Route 34, Steeplechase (Resolution 06-R-34) 7. IDOT Access Permit for Kendall Point Drive (Steeplechase) Resolution Authorizing the Execution of a Permit Agreement Between the Village of Oswego and Hovstone Properties Illinois, L.L.C. (Resolution 06-R-35) A motion was made by Trustee Long and Seconded by Trustee Weilert to approve the Consent agenda including Resolution No. 06-R-33 A Resolution for the Maintenance of Streets and Highways by Municipality Under the Illinois Highway Code; Resolution 06-R-34 A Resolution for and IDOT Access Permit; Resolution 06-R-35 A Resolution of the Village of Oswego Authorizing the Execution of a Permit Agreement between the Village of Oswego and Hovstone Properties Illinois, L.L.C. d/b/a Town and Country Homes. Aye: Rodger Long Ronald Weilert Braden Rock Lori West OLD BUSINESS There was no Old Business. NEW BUSINESS Allied Bank (Lot 4, Orchard Grove) Final PUD (First Read of Ordinance) Attorney Patti Bernhard was present to represent the applicants. Mr. Zenner presented the request from Allied Bank for approval of a Final PUD to allow for the development of a twostory corporation headquarters and full service bank facility. The 5-acre property is located at 3201 Orchard Road, south of Mill Road and north of Lewis Street. The property is zoned B-3 Commercial Shopping and Wholesale District and is vacant pending development. The Plan Commission considered this request at their meeting on June 8, 2006; the Community Development Committee reviewed the request at their meeting on June 15, 2006.
Page 3 of 9 Attorney Bernhard presented the plans for the proposed bank facility and corporation headquarters. The Bank will have access from the ring road; it will be a two-story 18,000 square foot building with bank services on the first floor and offices on the second floor. The goal is to become a community bank; they will have a community room on the first floor that will be able to be used by community organizations. There will be two (2) textures of brick all one color; they will employ about forty-five; the remainder of the property will be used for future expansion. Mr. Schiber noted that there were only minor engineering issues still outstanding. There was no additional discussion or questions by the Board. Ordinance No. 06-79 A motion was made by Trustee LeClercq and seconded by Trustee Weilert to Waive Second Read and Approve Ordinance No. 06-79 an Ordinance Granting a Final Planned Unit Development (P.U.D.) in the Village of Oswego, Kendall County, Illinois, for Lot 4 Orchard Grove commonly known as Allied Bank subject to Final Engineering approval. Aye: Ronald Weilert Braden Rock Rodger Long Lori West Aftermath (Lot 18 Stonehill Business Park Unit 3) Final PUD (First Read of Ordinance) The petitioner was not present. Mr. Zenner presented the request from TRCW, L.L.C for approval of a Preliminary/Final PUD for Stonehill Business Park Lot 18 (Aftermath) to allow for the development of a 9,875 square foot industrial warehouse/office building. The 1.195 acre property is located on Templeton Drive, zoned M-1 Limited Manufacturing and is vacant pending development. The Plan Commission considered the request at their meeting on April 6, 2006; the Community Development Committee reviewed this at their meeting on April 13, 2006. The Board expressed disappointment that the applicant was not present. Other Board discussion included the regulation of waste and if all engineering issues had been resolved. It was explained that the Kendall County Health Department would be responsible for regulating the disposal of waste; there are still minor engineering issues. Ordinance No. 06-80 A motion was made by Trustee LeClercq and seconded by Trustee Weilert to Waive Second Read and Approve Ordinance No. 06-80 an Ordinance Granting a Final Planned Unit Development (P.U.D.) in the Village of Oswego, Kendall County, Illinois, for Lot 18 Stonehill Business Park Unit 3 commonly known as Aftermath subject to Final Engineering approval. Aye: Ronald Weilert Braden Rock Rodger Long Lori West
Page 4 of 9 Hunt Club East Final PUD and Subdivision Plat; and Street and Traffic Identifiers Plan (First Read of Ordinances) Don Bastian and Ed Fitch were present to represent the applicant. Mr. Zenner presented the request from K. Hovanian T & C Homes at Illinois for approval of a Final PUD and Subdivision Plat for Hunt Club East to allow for the development of 293 single family residential lots and an 18.45 acres school/park site. The 214.29 acre property is located east of Minkler Road north of Morgan Creek; currently zoned R-2 Single Family Residence District and vacant pending development. The Preliminary PUD and Subdivision Plat for the 497 acre Hunt Club Development was approved on October 14, 2003 consisting of 693 single-family residential lots and 200 acres of open space including a clubhouse, school/park site and landscape bufferyards. The Plan Commission considered this request at their meeting on March 9, 2006; the Community Development Committee reviewed it at their meeting on March 16, 2006. Mr. Bastian presented the plans to the Board; noted that they had donated a 14 acre well site and that they are working with the School and Park Districts and are close to an agreement. The Final Plat conforms to the Preliminary PUD and Plat. Mr. Bastian pointed out two (2) changes that were made at staff s direction; one was the removal of lot 1 for future connection to Prairieview development and the donation of the well site. There will be semicustom/custom builders on the 30,000 square foot lots; the 11,000 to 15,000 square foot lots will have fifteen (15) different floor plans available. Minkler Road improvements are under way; historic street names were used. Other discussion included additional buffer around the Fox Metro site on Lot 702. Mr. Bastian explained that they had been required to buffer an area that will now not require any landscape buffer; he will work with staff to see if some of this landscaping can be relocated to screen the Fox Metro site. Mr. Weaver explained that the liftstation would be similar to what Fox Metro has along Orchard Road. Ordinance No. 06-81 A motion was made by Trustee LeClercq and seconded by Trustee West to Waive Second Read and Approve Ordinance No. 06-81 an Ordinance Granting a Final Planned Unit Development (P.U.D.) and Subdivision Plat for K. Hovanian T & C Homes at Illinois, L.L.C. in the Village of Oswego, Kendall County, Illinois, commonly known as Hunt Club East subject to Final Engineering approval and modifications to the Landscape Plans. Aye: Lori West Braden Rock Rodger Long Ronald Weilert Ordinance No. 06-82 A motion was made by Trustee Rock and seconded by Trustee Long to Waive Second Read and Approve Ordinance No. 06-82 an Ordinance to Approve the Street and Traffic Identifiers Plan of Hunt Club East in the Village of Oswego, Kendall County, Illinois subject to Final Engineering approval and modifications to the Landscape Plans. Aye: Braden Rock Rodger Long Ronald Weilert Lori West
Page 5 of 9 Sale of Surplus Property Ordinance Authorizing the Execution of a Real Estate Contract for the Sale of the Property Located at the Northwest Corner of Madison and Washington Streets (First Read of Ordinances) Mr. Adams presented the bid from Robert Tripp for the Village property located at the intersection of Route 34 and Washington Street. The property was appraised at $25,000.00; the offer must be a minimum of 80% of the appraised value. Mr. Tripp offered the Village $21,000.00 which exceeds 80% of the value. Ordinance No. 06-83 A motion was made by Trustee Long and seconded by Trustee Weilert to Waive Second Read and Approve Ordinance No. 06-83 an Ordinance Authorizing the Execution of a Real Estate Sale Contract. Aye: Rodger Long Ronald Weilert Braden Rock Lori West President Weber The motion was declared carried with six (6) aye votes. 2006 MFT Program Resolution Awarding the 2005 Contract Mr. Weaver presented the bids for the 2006 MFT Program as follows: Aurora Blacktop $291,739.70 Geneva Construction $340,507.50 K-5 Construction $392.244/05 D Construction $398,437.40 The roads to be improved are Oakwood Court, North Street from Rt. 25 to the railroad tracks; Adams Street from Waubonsee Creek Bridge to 2 nd Street; Benton Street from Madison Street to Hickory Street; Hickory Street from Benton Street to Judson Ave.; Wilson Place from Madison Street to Benton Street; $300,000.00 was budgeted for this project. Resolution No. 06-R-36 A motion was made by Trustee Long and seconded by Trustee West to Approve Resolution No. 06-R-36 a Resolution to Award the Contract for the 2006 M.F.T Resurfacing Program to Aurora Blacktop, Inc. for the low bid of $291,931.70. Aye: Rodger Long Lori West Braden Rock Ronald Weilert Amend Code of Ordinances Title 3-7-11 Alcoholic Beverages to Reduce the Number of Class H Liquor Licenses by one (1) (First Read of Ordinance)
Page 6 of 9 Ms. Hoch explained that Periwinkles had decided not to renew their Class H Liquor License which allows them to include alcohol in their gift baskets. This ordinance will decrease the number of Class H licenses by one; it also corrects the number of Class I licenses which should be zero (0). There were no questions or discussion by the Board. Ordinance No. 06-84 A motion was made by Trustee Long and seconded by Trustee West to Waive Second Read and Approve Ordinance No. 06-84 an Ordinance Amending Title 3, Chapter 7 of the Code of Ordinances of the Village of Oswego, Kendall County, Illinois to Decrease the Number of Class H and Class I Liquor Licenses by One (1). Aye: Rodger Long Lori West Braden Rock Ronald Weilert Amend Code of Ordinances Title 3 Chapter 19 Tobacco (First Read of Ordinance) Chief Baird presented the Tobacco Ordinance Amendment to the Village Code of Ordinances. This was discussed at the Committee of the Whole meeting held prior to the regular Village Board meeting. The Village does not currently license retailers to sell tobacco and smoking products; the proposed ordinance would allow the Village to license retailers and also sets the penalties for selling the product to minors. This was reviewed by the Public Safety Committee who had one item clarified; the fine against the licensee language was added to section 3-19-14. Ordinance No. 06-85 A motion was made by Trustee Rock and seconded by Trustee Weilert to Waive Second Read and Approve Ordinance No. 06-85 an Ordinance Amending Title 3 of the Village of Oswego Code of Ordinances (Business) Regulating the Retail Sale of Tobacco Products and Requiring a Licenses for Such Sales. Aye: Braden Rock Ronald Weilert Lori West Rodger Long Pace Agreement Resolution Authorizing the Execution of a Revised Annual Agreement Between the Village of Oswego and Pace Mr. Adams presented the revised annual agreement between Pace and the Village of Oswego for a change in the vehicles that transport passengers from the Park and Ride to the Metra train station in Aurora. Currently two (2) 12-passenger vans and one 12-passenger back-up van operate; there has been overcrowding of the vans at peak times. To alleviate this Pace is proposing to provide two (2) 27-passenger vans at an annual cost of $183,349.34 less the 2005
Page 7 of 9 fare revenue. In accordance with the CMAQ grant, 80% funding will be provided by IDOT and 20% will be provided by the Village of Oswego per the agreement. The agreement will begin on August 21, 2006; the Village is working to apply for the CMAQ grant again. Resolution No. 06-R-37 A motion was made by Trustee Weilert and seconded by Trustee Long to Approve Resolution No. 06-R-37 a Resolution to Authorizing the Execution of a Revised Annual Agreement Between the Village of Oswego and Pace (Suburban Bus Division of the Regional Transportation Authority) for a change in service to allow for two (2) 27- passenger busses. Aye: Ronald Weilert Rodger Long Braden Rock Lori West PRESIDENT S REPORT Mr. Weber informed the Board that Speaker Hastert s staff will be available in the OEDC conference room on July 27, 2006 from 11:00 a.m. until 12:00 p.m. The Blood Drive will be held on July 13, 2006 at the Knights of Columbus Hall on Washington Street from 2:00 p.m. until 7:00 p.m. CORRESPONDENCE President Weber presented correspondence from a resident inquiring about the number of pets that a resident is allowed to have. President Weber explained that the Village Code currently does not set the allowed number of pets and requested that the Building and Zoning Committee review this issue. STAFF REPORT VILLAGE ATTORNEY No Report VILLAGE ADMINISTRATOR Liability Insurance Waver Request Mr. Adams presented the request from Earth Design, a landscape design company asking the Board to waive the Village s excess liability requirement for contractors and subcontractors. The Board did not support the waiver of this requirement. A Motion was made by Trustee Long and seconded by Trustee West to deny the request by Earth Design to waive the excess liability requirement. Aye: Ronald Weilert Rodger Long Braden Rock Lori West
Page 8 of 9 CHIEF OF POLICE Chief Baird announced that the annual National Night Out will be held on August 1 st at Prairiefest Park. The Citizen Police Academy fund raiser will be held on August 10 th from 4 p.m. to 8 p.m. During the July 4 th weekend the Police Department issued 48 fireworks violations for a total of $14,500 in fines; there were no repeat offenders and the fireworks that were confiscated were all commercial grade large fireworks. President Weber suggested that once collected, these fines should be put into the fireworks fund. The Board supported this suggestion. DIRECTOR OF PUBLIC WORKS Mr. Weaver reported that weather permitting the Harrison Street parking lot would be striped tomorrow (July 11); on July 13 th the Mason Square/Route 34 traffic signal would be activated; by next week the Town Center Tower construction will begin, it is estimated to take about six (6) weeks to complete. President Weber requested that Public Works look into the placement of the lights in the Harrison Street parking lot; they are very close to the pavement. BUILDING & ZONING ADMINISTRATOR Mr. Eldridge reported that interviews will be done for the Plumbing Inspector position on July 17 th ; interviews for the part-time Reception position will be held on July 18 and 19 th. VILLAGE ENGINEER No Report COMMUNITY DEVELOPMENT DIRECTOR No Report FINANCE DIRECTOR No Report OFFICE MANAGER No Report VILLAGE CLERK No Report ECONOMIC DEVELOPMENT EXECUTIVE DIRECTOR Mr. Cassa informed the Board that on July 5 th the Industrial Development Committee met; the committee includes Rod Zenner, chaired by Bill Logel of Caterpillar and representatives of all the local taxing districts. The Committee is working on a survey evaluating how Oswego compares to other communities for site selection factors; 29 communities in four counties will be surveyed. This survey will enable Oswego to determine what obstacles we have to overcome; what the opportunities are; and what industries are the best fits for Oswego. STANDING COMMITTEE REPORTS Community Development The next meeting will be July 13, 2006 at 6:00p.m. Building and Zoning The next meeting will be July 27, 2006 at 6:00 in the Annex. Finance and Technology No meeting date set at this time. Legislation and Policy No meeting date set at this time.
Page 9 of 9 Public Safety No meeting date set at this time. Public Works No meeting date set at this time. PRESIDENT / TRUSTEE INITIATIVES Trustee LeClercq asked if there was an appeals process in place for violations. President Weber noted that BOCA Code Review Council is for interpretation of the code only; Attorney Murphy explained that the Board would need to decide if they wanted the violations dealt with as administrative or legislative. President Weber also explained that a Village Ordinance is a law and there is nothing that allows flexibility; policy should be set to address the violations. Trustee LeClercq noted that the latest issue of the Illinois Municipal Review had an article addressing different indexes that could be used to figure annual increases in various Village fees. CLOSED SESSION A motion was made by Trustee West and seconded by Trustee Weilert to enter into Closed Session for the discussion of Pending and Probable Litigation, Personnel, Property Acquisition; and/or Closed Session Minutes; upon a roll call vote with all members present voting aye the Board left the Open Meeting at 8:29p.m. ADJOURNMENT A motion to adjourn was made by Trustee Long and seconded by Trustee Weilert, and upon a voice vote, all members present voting aye, the meeting was adjourned at 9:55 p.m. Jeanne L. Hoch Village Clerk