Mayor Thom Bogue Vice Mayor Steven Bird Council Member Devon Minnema Council Member Ted Hickman Council Member Scott Pederson City Treasurer Wesley Atkinson **** Leticia I. Miguel, City Clerk Jim Lindley, City Manager Douglas White, City Attorney 600 East A Street Dixon, CA 95620-3697 (707) 678-7000 Fax: (707) 678-1489 Website: www.ci.dixon.ca.us E-mail: cityhall@ci.dixon.ca.us Date REGULAR MEETING OF THE DIXON CITY COUNCIL APPROVED MINUTES Time Location Meeting of March 14,2017 7:00pm Council Chambers 600 East A Street Dixon, California 0. Oosed Session at 6:30 p.m. Public Comment regarding Closed Session Items Speaker: No Public Comment. 0.1 CONFERENCE WITH LABOR NEGOTIATORS (Pursuant to Government Code Section 54954.5(t) and Government Code Section 54957.6) City Negotiators: Employee Organization: Jim Lindley, Joan Michaels Aguilar, Michelle Pellegrino, Douglas White Dixon Professional Firefighters Association Dixon Police Officers Association Public Employees Union, Local One Non-Represented Management Unit Non-Represented Non-Management Unit Dixon Mid-Manager's and Supervisor's Association Dixon Public Safety Mid-Manager's Association 0.2 CONFERENCE WITH LEGAL COUNSEL: EXISTING LITIGATION Pursuant to paragraph (1) of subdivision (d) of Government Code 54956.9 (Name of Case: Pallco Enterprises, et al. v. City of Dixon Solano County Superior Court, Case No. FCS046033) 0.3 CONFERENCE WITH LEGAL COUNSEL: EXISTING LITIGATION Pursuant to paragraph (1) of subdivision (d) of Government Code 54956.9 (Name of Case: Dixon Police Officer Association v. City of Dixon, McGeorge School of Law Institute for Administrative Justice, Arbitration) Present: Councilmembers Steve Bird, Ted Hickman, Devon Minnema Vice Iv.iayor Scott Pecierson, Mayor Thorn Bogue Page! 1
REGULAR CITY COUNCIL MEETING APPROVED MINUTES March 14, 2017 Absent:. The City Council convened into closed session at 6:33 p.m. and moved to continue closed session at 7: 14 p.m. to the end of the meeting. Staff Attorney, Robin Baral reported, Item 0.1, direction was given to staff. As it relates to Item 0.2, Pallco Enterprises, et al. v. City of Dixon Solano County Superior Court, Case No. FCS046033 the City Council voted unanimously to approve a settlement agreement; the form in which it will be approved by the City Manager is a final form to be finalized by City Manager upon review and the CitY Attorney's completion. As it relates to Item 0.3, no item to report for 0.3 1. CALL TO ORDER The Regular Meeting of the Dixon City Council was called to order at 7:19 p.m. by Mayor Thorn Bogue. 2. PLEDGE OF ALLEGIANCE The Pledge of Allegiance was led by Mayor Thorn Bogue. 3. ROLL CALL OF CURRENT CITY COUNCIL Present: Absent: Councilmembers Steve Bird, Ted Hickman, Devon Minnema Vice Mayor Scott Pederson, Mayor Thorn Bogue. Staff present: City Manager Jim Lindley, Staff Attorney Robin Baral, City Clerk Leticia I. Miguel 4. CONFLICT OF INTEREST. 5. APPROVAL OF AGENDA Mayor Thorn Bouge announced the following changes to the Agenda. Under NEW BUSINESS, Item 11.2 would be taken out of order and be heard first. There was no discussion and no objection. The Amended Agenda was approved unanimously. Page 12
REGULAR CITY COUNCIL MEETING APPROVED MINUTES March 14,2017 6. PRESENTATIONS/ PROCLAMATIONS/ RECOGNITION. 7. PUBLIC COMMENT (NON-AGENDA ITEMS) Public Comment received from Mr. Mike Hamilton. 8. CONSENT CALENDAR Action: Motion made by Councilmember Bird, seconded by Vice Mayor Pederson to approved the Consent Calendar Items 8.1, 8.2, 8.3, 8.4, and 8.5. Roll call was taken as follows: ABSENT: 8.1 Approve the Minutes from the February 28, 2017 Regular Meeting of the Dixon City Council. Contact: Leticia I. Miguel, City Clerk (707) 678-7000 Ext. 1103 lmiguel@ci.dixon.ca. us Action: Approved. 8.2 Adopt a Resolution approving the Enumeration of Claims. Contact: Joan Michaels Aguilar, Deputy City Manager/Administrative Services and Acting Community Development Director (707) 678-7000 Ext. 1108, jmichaelsaguilar@ci.dixon.ca.us Action: Approved Resolution No. 17-031. 8.3 Adopt a Resolution authorizing the adoption of the Community Development Block Grant (CDBG) Program Income Reuse Agreement. Contact: D'Andre Wells. Economic Development/Grants Manager Action: Approved Resolution No. 17-032. 8.4 Adopt a Resolution accepting a Pavement Management Technical Assistance Program (PT AP) grant for pavement management services; and approving a budget amendment in the amount of $4,000 for the PT AP grant matching funds. Contact: Jason Riley, Senior Civil Engineer, (707) 678-7030 Ext. 5311, jriley@ci.dixon.ca.us Action: Approved Resolution No. 17-033. 8.5 Adopt a Resolution authorizing the City Engineer/Public Works Director to obtain quotes relating to the Police Department Re-Carpet Project No. 2017-01 and authorizing the City Manager to execute a Purchase Order. Contact: Joseph M. Leach, P.E., City Engineer/ Public Works Director (707) 678-7031 Ext. 5305, jleach@ci.dixon.ca.us Action: Approved Resolution No. 17-034. CITY OF D IXON Page 13
REGULAR CITY COUNCIL MEETING APPROVED MINUTES March 14,2017 9. PUBLIC HEARINGS. 10. UNFINISHED BUSINESS 1 0.1 Adopt a Resolution authorizing City Manager to sign an agreement with Medic Ambulance Service, Inc., for billing services for the City of Dixon's First Responder Fee. Recommendation: Adopt a Resolution authorizing City Manager to sign an agreement with Medic Ambulance Service, Inc., for billing services for the City of Dixon's First Responder Fee. Contact: Greg Lewis, Interim Fire Chief Greg Lewis, Interim Fire Chief, presented the item and responded to questions from Councilmembers. No Public Comment received. Action: Motion made by Councilmember Hickman, seconded by Vice Mayor Pederson to adopt recommendation by staff. Roll call was taken as follows: ABSENT: Action: Approved Resolution No. 17-035. 11. NEW BUSINESS 11.2 SEE MINUTES ABOVE UNDER APPROVAL OF AGENDA, ITEM TAKEN OUT OF ORDER Adopt a Resolution approving the request from Dixon Grillin & Chillin to host the Eighth Annual Grillin & Chillin event closing certain streets in Downtown Dixon, establishing specific use conditions for the event; authorizing the use of City staff on over-time at City expense; and authorizing the use of the City of Dixon logo to be used on staff shirts and any published material for the event. Recommendation: Adopt a resolution approving the request from Dixon Grillin & Chillin to host the Eighth Annual Grillin & Chillin event closing certain streets in Downtown Dixon, establishing specific use conditions for the event; authorizing the use of City staff on over-time at City expense; and authorizing the use of the City of Dixon logo to be used on staff shirts and any published material for the event. Contact: Robert Thompson, Police Chief (707) 678-7070 Ext. 3104, rthompson@ci.dixon.ca.us Robert Tb.oro.p~0!.!, Police Chief, presented the item and responded to questions from Councilmembers. Page 14
REGULAR CITY COUNCIL MEETING APPROVED MINUTES March 14,2017 No Public Comment received. Action: Motion made by Vice Mayor Pederson, seconded by Councilmember Minnema to adopt recommendation by staff. Roll call was taken as follows: ABSENT: Action: Approved Resolution No. 17-036. 11.1 SEE MINUTES ABOVE UNDER APPROVAL OF AGENDA, ITEM TAKEN OUT OF ORDER Adopt a Resolution adopting the Capital Financing and Debt Management Policy. Recommendation: Adopt a Resolution adopting the Capital Financing and Debt Management Policy. Contact: Joan Michaels Aguilar, Deputy City Manager/ Administrative Services and Acting Community Development Director (707) 678-7000 Ext. 1108, imichaelsaguilar@ci.dixon.ca.us Joan Michaels Aguilar, Deputy City Manager/ Administrative Services and Acting Community Development Director provided an overview of the Capital Financing and Debt Management Policy and responded to questions from Councilmembers. No Public Comment received. Action: Motion made by Councilmember Minnema, seconded by Vice Mayor Pederson to adopt a Resolution, adopting the Capital Financing and Debt Management Policy. Roll call was taken as follows: ABSENT: Action: Approved Resolution No. 17-037. Page) 5
REGULAR CITY COUNCIL MEETING APPROVED MINUTES March 14, 2017 11.3 Accept a presentation related to citywide pavement conditions and receive direction regarding a proposed funding strategy. Recommendation: Accept a presentation and receive direction regarding a proposed funding strategy. Contact: Jason Riley, Senior Civil Engineer, (707) 678-7030 Ext. 5311, jriley@ci.dixon.ca.us Jason Riley, Senior Civil Engineer presented the item. Mr. Riley and Joseph M. Leach, City Engineer/ Public Works Director responded to questions from Councilmembers. Councilmembers provided comment. Speaker: Public Comment received from Mr. Kevin Johnson and Mr. Mike Ceremello. Action: Direction was given. 11.4 Receive verbal update on the Pardi Market Project. Recommendation: Receive verbal update to the Pardi Market Project. Contact: Joseph M. Leach, P.E., City Engineer/ Public Works Director (707) 678-7031 Ext. 5305, ileach@ci.dixon.ca.us Joseph M. Leach, City Engineer/ Public Works Director presented the item and responded to questions from Councilmembers. Councilmembers provided comment. Speaker: Public Comment received from unnamed member of the public, Mr. Mike Ceremello, Mr. Mike Hamilton, and Ms. Ginger Emerson Action: Presentation received. 11.5 Present a report on short-term rentals within the City of Dixon ("City") and receive instructions from the City Council on amendments to the Dixon Municipal Code to collect business license taxes and Transient Occupancy Tax ("TOT") from such rentals. Recommendation: Receive instructions from the City Council on amendments to the Dixon Municipal Code to collect business license taxes and Transient Occupancy Tax ("TOT") from such rentals. Presenter: Robin Baral, Staff Attorney, (707) 678-7000 Mr. Robin Barral, Staff Attorney presented the item and responded to questions from Councilmembers. Councilmembers provided comment. Speaker: Public Comment received from unnamed member of the public, Ms. Ginger Emerson and Mr. Mike Ceremello. Action: Instructions received. Page /6
REGULAR CITY COUNCIL MEETING APPROVED MINUTES March 14,2017 11.6 Receive direction from the Council on the City Lead Labor Negotiator position. Recommendation: Receive direction from the Council on the City Lead Labor Negotiator position. Presenter: Jim Lindley, City Manager (707) 678-7000 Ext. 1101, JLindley@ci.dixon.ca. us Jim Lindley, City Manager presented the item and responded to questions from Councilmembers. Councilmembers provided comment. Speaker: Public Comment received from Mr. Mike Ceremello. Action: Direction given to direct staff to maintain the current process. 12. ITEMS FROM THE CITY COUNCIL Councilmember Bird announced he attended two events. One was the EDC breakfast and the second was the Solano Hispanic Chamber of Commerce 1Oth Annual Awards and Recognition Gala. Councilmemeber Minnema requested convening a meeting of Dixon Rules Committee. Speaker: Public Comment received from Ms. Ourania Riddle and Mr. Mike Ceremello. Mayor Thorn Bogue requested an update on the Granicus Inc system, requested a workshop be agendized to discuss City Council's achievable goals and plan to develop a vision for the City for the City of Dixon. 13. ITEMS FROM THE CITY ATTORNEY. 14. ITEMS FROM THE CITY MANAGER. 15. INFORMATIONAL ITEMS - Upcoming Meetings (30-day Calendar) 03/14/17 7:00pm. Council Chambers City Council Meeting 03/15/17 7:00p.m. Council Chambers Transportation Advisory Commission 03/21117 7:00p.m. Council Chambers Planning Commission 03/28/17 7:00pm. Council Chambers City Council Meeting 04/04/17 7:00p.m. Council Chambers Parks & Recreation Commission 04/11117 7:00pm. Council Chambers City Council Meeting Page /7
REGULAR CITY COUNCIL MEETING APPROVED MINUTES March 14, 2017 16. ADJOURNMENT There being no further business to come before the Dixon City Council, Mayor Thorn Bogue adjourned the Regular Meeting of the Dixon City Council at 9:52p.m. ~-.t+o Le {cia I. Miguel City Clerk of the City of Dixon Page 18