SUPERIOR UNIFIED SCHOOL DISTRICT #15 1500 W. Sunset Drive, Superior, AZ 85173 MINUTES OF REGULAR GOVERNING BOARD MEETING John F. Kennedy Elementary Auditorium 7:00 P.M., Wednesday, May 6, 2015 PRESENT: Mila Lira, Clerk; Tony Donlin, Ignacio Magallanez, Catherine Sommer, Members. Cynthia Benson, President, excused. Call to Order - Pledge of Allegiance Ms. Lira called the meeting to order at 7:00 P.M. Approval of Agenda Mr. Donlin moved to approve the agenda. Mr. Magallanez seconded. Unanimous CALL TO THE PUBLIC No audience members requested to address the Governing Board. Consent Agenda Administration recommends that the Governing Board approve items 1 through 4 as consent agenda items. 1 Approval of prior Governing Board Minutes April 1, April 15, and April 24, 2015. 2 Ratification of Expense Vouchers #1574 - #1581 = $98,394.98 and Payroll Vouchers #24 - #25 = $190,305.49 3 Approval of Auxiliary and Student Activity accounts for March 2015. 4 Disposals/Donations as presented Mr. Donlin moved to approve consent agenda. Mr. Magallanez seconded. Unanimous. 5 Reports Superintendent William Duarte presented Appreciation plaques to Resolution Copper Mining representative Melissa Rabago for their support to the HS Robotics team and overall contributions to SUSD. Mr. Duarte also recognized OMYA for their support to the HS Robotics team and overall contributions to SUSD. Mr. Duarte thanked Louie Rabago, CVIT member for a $6,000.00 donation to support the students who will be attending the FCCLA Nationals in July 2015. Capstone donated $2, 000.00 to the HS Robotics team and invited the team to their auxiliary warehouse where they would be allowed to take parts needed for the robots. Student of the Month for March Malayza Rogers, Ismael Romero, Ivie Lopez, Austin Navarrette Student of the Month for April Shelby Lopez, John Casillas, Jewel Meza, Hailey Neal. 6 Discussion/Action: Approval of Graduation List Mr. Donlin moved to approve the list of Seniors for Graduation 2015. Mr. Magallanez seconded. Unanimous. 7 Discussion/Action: FCCLA Overnight Trip Valerie Garcia-Denogean announced seven FCCLA student members are contenders at the FCCLA National Conference Competition. The students have been preparing and practicing their projects. Terry Villaverde stated students are working hard and have spent endless hours on the projects. Louie Rabago, CVIT member is thanked for his support to FCCLA and will be attending as a chaperone. Ms. Garcia-Denogean and Ms. Villaverde presented Page 1 of 5
the FCCLA National Contenders Chapter in Review Portfolio-Lindsay Duarte and Hunter Flanagan-gold Job Interview-Danielle Lopez-gold Job Interview- Yasmin Rangel-Velazquez-silver Promote and Publicize-Ciarra Villaverde-gold Other winners included: Illustrated Talk-Kassandra Baltierra-silver Chapter in Review-Allison Martinez-gold Illustrated Talk Sr.-Maribel Castro-gold Illustrated Talk Sr.-Edgar Pacheco and Steven Byrd-silver Chapter Service Project Display-Eleanna Ybarra-silver Chapter Service Project Display-Gabby Hernandez-silver Career Investigation-Amber Alonzo-silver Illustrated Talk Jr.-Ashley Lira-bronze The Governing Board congratulated all the winners and wished them the best at Nationals. Mr. Donlin moved to approve the FCCLA overnight trip to FCCLA National Conference Competition in Washington D.C., July 4 10, 2015. Mr. Magallanez seconded. Unanimous. 8 Discussion/Action: Approval of At-Will Employee Work Agreement Language for 2015-2016 Brian Quesenberry, Pinal County Attorney, reviewed and amended the work agreement to allow classified employees to receive a paycheck during 2 week breaks. Mr. Donlin moved to approve the amended work agreement. Ms. Sommer seconded. Unanimous. 9 Discussion/Action: Approve Summer School and Summer School Staff William Duarte stated information was still being gathered on the Summer School and Summer School Staff at time of meeting. Ms. Sommer moved to table item and hold a Special Meeting May 14, 2015 at 5:30PM. Mr. Donlin seconded. Unanimous. 10 Discussion/Action: Intergovernmental Agreement Pinal County Education Service Consortium 2014-2015 and 2015-2016 Ms. Sommer moved to approved the Intergovernmental Agreement between Superior Unified School District and Pinal County Superintendent of Schools and Pinal County Educational Service Agency for 2014-2015 and 2015-2016. Mr. Magallanez seconded. Unanimous. 11 Discussion/Action: Quotes for Ride On Grass Cutting Machine and Gator Michael Diaz-Gonzalez, Fleet Manager, explained the quotes presented of a ride on grass cutting machine and gator to the Governing Board. Mr. Diaz-Gonzalez recommended the Toro at a cost of $47, 258.26. He stated the machine would last for years, be covered under warranty and felt it was safer to use. Discussion on cost of a new ride on grass cutting machine versus the cost of a tow cutter. Pam Duarte stated that at this time it would not be feasible as two bus payments were due. Mr. Diaz-Gonzalez stated if it was possible to purchase a new John Deere cutter which is less expensive and could be used with machinery on hand. Mr. Donlin moved to approve $5,000.00 toward the purchase of a John Deere mowing apparatus. Mr. Magallanez seconded. Unanimous. 12 Discussion/Action: Amended Ameresco Agreement Pam Duarte advised she had received an invoice amounting to $16,308.00 from Ameresco that was not listed on the payment schedule. Mrs. Duarte met with Brian Quesenberry, Pinal County Attorney, and Steve Croxton from Ameresco to review the agreement and resolve the Page 2 of 5
problem. During the meeting it was discovered that the prior Ameresco representative, Joe Pappa, had waived the 1 st payment that was due because the District had not received any rebates, due to the company who was to pay the rebates going bankrupt. The District had no knowledge of this until the 2 nd payment was due. The contract had been poorly written and did not include the payments in question. Mr. Donlin moved to approve the amended Ameresco Agreement. Ms. Sommer seconded. Unanimous. 13 Discussion: TimeClock Plus Mr. Donlin stated he wanted to know who was on the time clock and he wanted everyone on it. 14 Discussion/Action: Superior 20/20 Mr. Donlin moved to table this item due to the presenter, Arlynn Godinez, was absent due to a family illness. Mr. Magallanez seconded. Unanimous. 15 Discussion/Action: Approval of Budget Revision 2014-2015 Pam Duarte stated the only change was $31,927.00 more due to carryover. Currently the District is in the black. Ms. Sommer stated she requested and a received a copy of the Title 1 budget, but did not include the information she wanted. Mrs. Duarte asked for clarification, if she meant the Title 1 breakdown. Since it is not part of the Budget revision, Mrs. Duarte referred Ms. Sommer to Maria Munoz for that information as she is the one who handles the Title 1 budget. Mr. Magallanez moved to approve the Budget Revision for 2014-2015. Ms. Sommer seconded. Unanimous. 16 Discussion/Action: Superintendent Contract The Governing Board and Stephen Estatico agreed with salary and benefits. The Board discussed one (1) or two (2) year contract. Ms. Lira moved to approve a two (2) year contract. Mr. Magallanez seconded. Ms. Sommer voted in favor. Mr. Donlin voted to oppose. Motion carried. Three in favor; one opposed. 17 Discussion: Status of Superior Jr/Sr High School Ms. Sommer stated she requested information on the status of the Jr/Sr High School namely 1) Identify the teachers in each content area and label whether they are a Highly Qualified teacher or a substitute (Jr/Sr High School). 2) Identify if any classes are being taught through computer-based instruction. 3) Identify the high school science classes that are being taught. 4) If a substitute is in place, how do they know what they are supposed to teach? Is someone helping them plan? 5) What is the current status of the Junior High as determined by the state? I understand that you are required to attend state mandated meetings. Is there any new information that you can share? Have we identified a plan of action or created action steps for improvement? Have we identified who is responsible for each action step as well? Ms. Sommer stated she is most concerned with question #5 and would like to see the report sent to the State. Mr. Duarte stated it was not available as it is waiting for approval from the State. Ms. Lira stated questions were intense and could be read into the record or go over report at a later date as new Administration is coming on board. Mr. Duarte stated the main priority is getting teachers hired to fill vacant positions. Ms. Lira asked if he had the tools to get it done. Mr. Duarte stated he and Manuel Ramirez, JFK Dean of Students, had attended a job fair where they were competing with 50 Districts for 25 teachers, with most Districts offering a $5,000 to $10,000 sign-on bonus. Mr. Donlin commented on not receiving the report with his packet and would take time to read. Ms. Lira stated it would be good homework and to ask questions of staff if needed. Page 3 of 5
18 Discussion/Action: Executive Session Meet and Confer The Governing Board agreed to stay in open session. 19 Discussion/Action: Salary, Wages and Fringe Benefits for 2015-2016 William Duarte read the proposals brought to the Governing Board by Meet and Confer Representatives. Proposal #1- Insurance Benefits are to be covered in full. All employees are entitled to $541.69 in coverage ($467.69 + $74.00 from 15% premium increase). Regardless of if they choose major medical or not. Proposal #2 Salary incentives for longevity. Teachers, who have been loyal, dedicated, and are in good standing with the District should be fairly compensated and at least paid as much as new hires with the same experience, certification and level of education. Proposal #3 Policy clarified or created for individual contract negotiations. If an individual who has been employed by the District wants to negotiate salary on an individual bases how can they do so? If classified personnel can negotiate salary and wages, why can t certified? All schools were represented and were in agreement of proposals. Pam Duarte informed the Governing Board the medical insurance rates had changed to $533.00 a month. Mr. Duarte recommended the Governing Board approve proposal #1. With proposal #2 the District is down 16 students and will impact the budget, he suggested waiting for the new Superintendent to come on board. For Proposal #3, Mr. Duarte did not recommend if proposals #1 and #2 are met then there is no need for proposal #3. Ms. Lira stated that the Governing Board may not be able to commit to bonuses at this time. Mr. Duarte stated many Districts are paying bonuses to keep staff. Mr. Magallanez moved to approve Proposal #1. Ms. Sommer seconded. Unanimous. 20 Discussion/Action: Renewal of Certified and Classified Employees Ms. Sommer stated she would like to see salaries included on the list of Certified and Classified Employees. Ms. Lira explained the Governing Board had previously approved positions and this item was to approve the people for the position. Ms. Lira called for a motion. No response was made by the Governing Board. Ms. Lira called a motion again. Mr. Magallanez moved to approve the renewal of certified and classified employees for 2015-2016. Ms. Lira called for a second approval. No Board Member seconded. Ms. Lira seconded. Ms. Lira then called for a roll call and show of hands. Unanimous. The Governing Board agreed there was no need to go into Executive Session for agenda items 21 and 23. 21 & 22 Discussion/Action: Personnel Ms. Sommer moved to approve SmartSchool Hires, Lucy Fritz, Stella San Miguel, Maria Ybarra, and Virginia Contreras. Mr. Magallanez seconded. Unanimous. 23 & 24 Discussion/Action: Personnel Ms. Sommer moved to approve new hire Ana Kearns and Substitute Debbie Fisher. Mr. Donlin seconded. Unanimous. 25 Discussion/Action: Smartschoolsplus, Inc Service Agreement Mr. Donlin asked what are the benefits of using Smartschoolplus? Pam Duarte explained the District does not pay retirement and insurance. Salary is determined by exiting salary minus 10 percent. Mr. Donlin moved to approve the Smartschoolsplus, Inc. Service Agreement. Mr. Magallanez seconded. Unanimous. 26 NEXT REGULAR MEETING DATE: Page 4 of 5
Special Meeting: May 14, 2015 @ 5:30PM Summer School Approval and Summer School Staff Approval. The Governing Board moved the Regular Meeting to June 10, 2015 @ 7:00PM 27 ADJOURNMENT Mr. Donlin moved to adjourn. Ms. Sommer seconded. Unanimous. Meeting adjourned at 8:21PM. Certification of Minutes: I, by signing below, certify that these are the Official Minutes of the Superior USD #15 Governing Board Meeting held Wednesday, May 6, 2015, as approved at a legally noticed Superior USD #15 Governing Board Meeting held on June 10, 2015. Governing Board President or Clerk Date Superintendent Date Page 5 of 5