Contract Fort McMurray Tourism 2014 Christmas Show & Market November 28-30, 2014 Confirmed Booth # Fort McMurray Tourism 400 Sakitawaw Trail Fort McMurray, AB T9H 4Z3 Phone: 780-791-4336 Toll Free: 800-565-3947 Fax: 780-790-9509 E-Mail: denise@fortmcmurraytourism.com These rules and regulations become part of the exhibit space contract for the Fort McMurray Tourism Trade Shows. Exhibitors must read, sign and return both pages of this contract. *In order to be listed in the show guide your contract must be submitted by October 4, 2014. All contracts submitted after this date will not be listed in the show guide. Company Name: Contact Person: Address: City: Prov. Postal Code: Phone: Cell: E-Mail: Website: Fax: Booth Preference: Placement will not be guaranteed unless application is received with full payment. Limited corner booths are available. All exhibitors must have a Christmas theme or product related to Christmas gift giving to be considered for this show. Select first three choices: Hall A Santa s Workshop Hall B Reindeer Landing Booth Choices #1 #2 #3 Please supply a description of the products/services you wish to display in your booth. Only those items described below, and approved by Show Organizers will be permitted to be displayed at the show. We do not offer exclusivity. Booth Size Cost + GST Book 3 or more booths get a 10% discount 7 x 10 $600 # of 7 x 10 @ $600 $ 8 x 10 $750 # of 8 x 10 @ $750 $ 10 x 10 $900 # of 10 x 10 @ $900 $ 10 x 10 corner $950 # of 10 x 10 Corner @ $1000 $ 10 x 15 $1300 # of 10 x 15 @$1300 $ See cancellation clause on reverse. Total Booth Cost $ Total Booth Cost Less 10% multiple booth discount Plus GST Total Due $ $ $ $ Contracts will not be accepted without full payment/payments will be processed in 2014 Please complete the contract and mail or fax the contract with complete payment to Fort McMurray Tourism. OR Sign the credit card authorization and we will charge the payment to your credit card. CREDIT CARD AUTHORIZATION Visa Mastercard Cardholder: Card : Expiry: I hereby authorize Fort McMurray Tourism to process payment on the given card. Signature: Office use: Amount Paid: Date: Method: Cancellation Date: Amount of refund: Date issued:
Fort McMurray Tourism Christmas Show & Market Rules and Regulations Terms of payment No exhibitor will be permitted space, or part of exhibit space, until the amount has been paid in full. Cancellation Policy Cancellation of space must be in writing and received by the Show Organizers no later than 30 days prior to the start of the Show. Exhibitor will receive their payment less $150.00 plus GST cancellation fee. Exhibitors that cancel after that time will forfeit their entire payment. General Rules Exhibitor agrees to display only products that are outlined on the front of this contract. Exhibitor agrees that no product will be exhibited, parked or stored except in exhibit space contracted and paid for. Subletting of space is prohibited. Two or more firms may not exhibit in a single space unless approved by show Organizers. No nails or screws may be driven into the floor of the Show building. Only double face cloth tape is permitted on building walls or floor. No damage of any nature may be done to the booth structures or any part of the building. Exhibitors will be held responsible for damages. All aisles must be clear of exhibits, interviews, demonstrations and distribution of literature. No canvassing, solicitation of business or conference in the interest of business except by exhibiting firms is allowed. All combustible exhibit and display materials must be flame proofed. Explosive materials are not allowed on the premises. Vehicles may not be operated on the premises during Show hours. Gas tanks may not be more than one quarter full of gas. Tank openings must have a secure cap and be taped to prevent fumes from escaping. Battery cables must be disconnected and taped to prevent contact. All rules, regulations and codes pertaining to Public Buildings, Liquor Health, Fire, City Ordinates, Safety and Electrical, both provincial and municipal, must be adhered to. Use of audiovisual equipment will be permitted where appropriate to the display, provided sound is maintained at not more than conversation level. The Show Organizers reserve the right to restrict exhibitor s use of sound and other devises which may interfere with the best interest of the show. Waiver of Liability and Indemnity specific vendors will be asked to produce a copy of their liability insurance RISKS: All property used or exhibited is at the sole risk of the Exhibitor, and the Licensor will not assume any responsibility for the safety of exhibits against theft, robbery, fire, accidents or for any matter or thing whatsoever, or for bodily injury or damage to property or persons caused by the operations of the Exhibitor. The Exhibitor understands and agrees that the Licensor shall assume no responsibility for representations or warranties given by the Exhibitor to the public in regard to its products or services or for transactions or contracts between the Exhibitor and the public, or for any losses or damages arising there from. It is understood and agreed by the Exhibitor that the Show Organizers may cancel the Show, or this contract, if in the opinion of the Show Organizers that the Show would be impractical and/ or inadvisable. INSURANCE: The Exhibitor shall hold the Licensor harmless from any damage, expense or liability, to or in respect to any person, arising out of the Exhibitor s occupancy of the said licensed space or anything or matter connected with occupancy or the activities of the Exhibitor, its servants, agents or employees in conjunction therewith, whether or not such activities shall occur in the licensed space, the building or elsewhere. Character of Exhibit All exhibits must remain intact until the close of the show. Exhibitors shall maintain a responsible individual or individuals in the leased space at all times during the Show, and ensure that they are familiar with the rules and regulations of the Show. The Show Organizers retain the right to restrict, exclude or evict Exhibitors or Exhibits, which, because of their method of operation, become objectionable or in the opinion of the Show Organizers detract from the general character of the Show. This includes person, things, printed matter or anything else the Show Organizers judge to be objectionable. In the event that the above mentioned becomes necessary, the Organizers may retain the rent paid as liquidated damages for breach of this agreement. Height Limitations for Displays Racks and display shelves must not exceed eight feet in height and exhibitors are required to exercise care so that their displays do not unduly obstruct visibility of adjacent displays. At least 50% of the total area between adjacent exhibits must allow for eye level visibility. Signs Suspended signs will not be allowed in the Show building. Signs must not exceed the eight foot height restriction mad may not be attached to, or painted on, equipment and machinery above that height. If your display is prefabricated and exceeds the height restriction, please advise Show Organizers so special location can be arranged. Amendments The Show Organizers shall have full power in the interpretation and enforcement of all Rules and Regulations and the power to make such amendments and additional rules and regulations as considered necessary for the proper conduct of the Exhibition. I acknowledge that I have read the Rules and Regulations on this contract and understand that they shall be incorporated into and form part of this contract. Signature: Date:
TO HALL D HALL D RAMP 205 206 204 Candy Cane Lane 207 208 209 210 211 212 TO HALL C 213 114 112 111 108 113 110 107 109 106 105 104 103 214 115 102 203 116 147 146 145 144 143 142 141 140 139 138 137 136 101 117 148 149 150 151 152 153 154 155 Reindeer Landing 156 157 158 159 100 HALL B 202 215 216 TO HALL C 118 119 172 173 171 174 170 169 175 176 177 168 167 166 178 165 179 164 180 163 181 162 182 161 160 183 135 134 201 217 120 TO HALL A 121 122 123 124 125 126 127 128 129 130 131 132 TO HALL A 133 200 HALL A TO HALL B TO HALL B St. John Ambulance 15 14 13 12 11 10 9 8 7 6 5 4 16 3 17 50 49 48 47 46 45 44 43 42 41 40 39 2 18 51 52 53 54 55 56 57 58 59 60 Santa's Workshop 61 62 1 HALL A 19 75 74 73 72 71 70 69 68 67 66 65 64 63 38 Show Service Contractors 780.992.0404 Fort Saskatchewan,AB. www.superiorshow.com "Your success is our Reputation 76 77 78 79 80 81 82 83 84 85 86 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 Fort McMurray Christmas December, 2014 Fort Mac Island 37 LEGEND 7' x 10' Booth 8' x 10' Booth 10' x 10' Booth 10' x 15' Booth Floor plan is intended for the sole use of our Clients and is subject to change. Revised By E. O. Revised; Oct. 24, 2013
TO HALL B TO HALL B 15 14 13 12 11 10 9 8 7 6 5 4 16 3 17 50 49 48 47 46 45 44 43 42 41 40 39 2 18 51 52 53 54 55 56 57 58 59 60 61 62 1 Santa's Workshop HALL A 19 75 74 73 72 71 70 69 68 67 66 65 64 63 38 20 76 77 78 79 80 81 82 83 84 85 86 37 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 Show Service Contractors 780.992.0404 Fort Saskatchewan,AB. www.superiorshow.com "Your success is our Reputation Fort McMurray Christmas December, 2014 MacDonald Island Park, Hall A: Santa's Workshop Floor plan is intended for the sole use of our Clients and is subject to change. Revised By E.O. LEGEND 7' x 10' Booth 8' x 10' Booth 10' x 10' Booth 10' x 15' Booth Revised; Oct. 24/13
114 113 112 111 110 109 108 107 106 105 104 103 115 102 116 147 146 145 144 143 142 141 140 139 138 137 136 101 117 148 149 150 151 152 153 154 155 156 157 158 159 100 Reindeer Landing HALL B 118 172 171 170 169 168 167 166 165 164 163 162 161 160 135 119 173 174 175 176 177 178 179 180 181 182 183 134 120 TO HALL A 121 122 123 124 125 126 127 128 129 130 131 132 TO HALL A 133 Show Service Contractors 780.992.0404 Fort Saskatchewan,AB. www.superiorshow.com "Your success is our Reputation Fort McMurray Christmas December, 2014 MacDonald Island Park, Hall B: Reindeer Landing Floor plan is intended for the sole use of our Clients and is subject to change. Revised By E. O. LEGEND 7' x 10' Booth 8' x 10' Booth 10' x 10' Booth 10' x 15' Booth Revised; Oct. 24/13
205 206 204 Candy Cane Lane 207 208 209 210 211 212 213 03 214 102 136 101 203 159 100 202 215 HALL B 216 160 135 201 217 134 133 Show Service Contractors 780.992.0404 Fort Saskatchewan,AB. www.superiorshow.com "Your success is our Reputation 200 December, 2014 HALL A Fort McMurray Christmas LEGEND 7' x 10' Booth 8' x 10' Booth 10' x 10' Booth 10' x 15' Booth Floor plan is intended for the sole use of our Clients and is subject to change. Fort Mac Island; Candy Cane Lane Rvsd. By E.O. Rvsd; Oct. 24/13