UNIVERSITY OF ENGINEERING AND TECHNOLOGY, TAXILA - PAKISTAN

UNIVERSITY OF ENGINEERING AND TECHNOLOGY, TAXILA - PAKISTAN MINUTES OF 40/2015 MEETING OF THE SYNDICATE HELD ON JULY 06, 2015 AT 04:30 PM IN MARGALLA HOTEL, ISLAMABAD The following members were present in the meeting: 1. Prof. Dr. Niaz Ahmad Akhtar Vice-Chancellor/Chairman Syndicate 2. Prof. Dr. Fazal Ahmad Khalid Vice-Chancellor University of Engineering & Technology, Lahore 3. Prof. Dr. Muhammad Aslam Rector, PIEAS, Islamabad. Nominee of HEC, Islamabad 4. Prof. Dr. Samina Amin Qadir Vice Chancellor Fatima Jinnah Women University, Rawalpindi, The Mall, Rawalpindi 5. Prof. Dr. Muhammad Ahmad Choudhary Dean, Faculty of Electronics & Electrical Engineering UET, Taxila 6. Prof. Dr. Mukhtar Hussain Sahir Dean, Faculty of Industrial Engineering UET, Taxila 7. Mr. Abdul Muniam Managing Director, Heavy Mechanical Complex, Taxila 8. Air Cdr Amjad Malik, Technical Pakistan Aeronautical Complex, Kamra 9. Mr. Gulzar Ahmad, Director, Local Fund Audit Nominee of the Secretary Finance Finance Department, Govt of Punjab, Lahore 10. Engr. Khalid Pervaiz Wah Brass Mill Pvt., Wah Cantt. 11. Mr. Tariq Sadiq M/S Sihala Flour & General Mills Sector I-9, Industrial Area, Islamabad 12. Mr. Tariq Hameed Bhatti Deputy Secretary Nominee of the Secretary Education Higher Education Department, Govt. of Punjab, Lahore 13. Engr. Mansoor A. Baluch Registrar/ Secretary Syndicate In Chair Secretary Minutes: 40/2015 Syndicate Meeting held on July 06, 2015 Page 1

Regrets received from the following members and hence could not attend the meeting: 1. 2. 3. 4. 5. Hon able Mr. Justice Mehmood Maqbool Bajwa Lahore High Court, Rawalpindi Bench, Lahore. Nominee of the Honorable Chief Justice Engr. Qamar-ul-Islam Raja MPA (PP-5) H#99, St#06, Gulraiz-III, Rawalpindi Syed Imtiaz Hussain Gillani Vice Chancellor University of Engineering & Technology, Peshawar Mr. Almas Hyder M/S Synthetic Product Enterprises Ltd., 127/S, Quaid-e-Azam Industrial Estate (Q.I.E), Township, Kot Lakhpat, Lahore Mr. Mumshad Ali M/S RK Gears Pvt, Ltd., 145/S, Quaid-e-Azam Industrial Estate (Q.I.E), Township, Kot Lakhpat, Lahore The meeting started with the recitation of Sûrat Al-Fâtihah from THE HOLY QUR AN. The Vice Chancellor welcomed the honorable members of the Syndicate and acknowledged their participation despite their busy schedule and commitments. The Vice Chancellor appreciated that the University always takes benefit from the wisdom and valuable guidance of the members. The Vice Chancellor invited the honourable members to give brief account of their introduction. The Vice Chancellor then thanked the house for giving introduction and apprised the members about the focused areas of the university management from February 14, 2015 to 06.07.2015 after the 39/2015 meeting of the Syndicate. The essence of the briefing was as follows: Achievements Since Last Syndicate Meeting & Future Focus: 1. Implementation of Syndicates Decision (100%) 2. Building the Civil Infrastructure of the University (Extension in Civil Engineering, Electrical Engineering, Mechanical Engineering, Telecommunication Engineering, Main Mosque, Construction of Academic Block, Day Care Centre, Water distribution System, Boys Hostel, Sewerage System etc.) 3. Administrative Achievements 4. Financial Achievements 5. Academic Achievements 6. Future Focus Areas Building Infrastructure: S # Name of the Project Cost (Million) Start Date Completion Date 1 300 Boys Hostel 105.0 Dec 2013 15-08-2015 2 Academic Block 193.7 04-03-2015 Aug 2017 Status Inauguration on Aug 15 As per schedule (15%) 3 Sewerage Disposal System 30.9 Oct 2014 Nov-2015 80% Completed 4 Water Distribution System 12.05 15-05-2015 15-08-2015 85% Completed 5 100 Boys + Faculty Hostel (Chakwal) 73.0 Oct 2014 Dec 2015 30 % Completed 6 First Floor of Telecom Deptt. 48.3 26-05-2015 05-07-2016 20% Completed 7 Extention of Civil Engg. Deptt. 16.5 06-05-2015 05-02-2015 15 % Completed 8 Hydraulics Lab 5.0 04-07-2015 03-11-2015 40 % Completed 9 Extension of Masjid 32.0 24-03-2015 23-03-2016 30% Completed 10 Day Care Centre 4.30 22-05-2015 21-11-2015 50% Completed Minutes: 40/2015 Syndicate Meeting held on July 06, 2015 Page 2

11 Extension of Library (Chakwal) 4.0 23-04-2015 22-10-2015 40% Completed 12 Replaced Old Water Supply Line 1.4 100% Completed 13 Security Measure 8.0 18-12-2014 Completed 14 15 16 Establishment of Sub Campus in PD Khan, Jehlum Construction of Class Rooms in MED, Construction of 1 st Floor of in EED Extension Side 100 15.2 34.4 Building Infrastructure (Establishment of Sub Campus in PD Khan): i. Chief Minister Punjab approved a grant of Rs. 100 Million for 2014-15. ii. UET Taxila submitted PC-1 for it in May 2015. iii. Consultant has been hired for Master Planning. iv. The consultant has completed the site surveys and has submitted the topographical survey plans, specifications, and drawings for Geo-technical investigations. v. The work of geo-technical investigations has been referred to the Civil Engineering Department as they have the relevant expertise. vi. Vetting of Master Plan and Architectural Drawings by Chief Architect Punjab is remaining. vii. Vetting of Plinth Area based estimates by Chief Engineer C & W Punjab is also awaited. viii. Government of Punjab has now allocated Rs. 945.27 Million in Annual Development Plan of 2015-16 for PD Khan Campus. ix. UET Taxila will submit PC-1 for it by the first week of August, 2015, once necessary vetting is done. Building Infrastructure (Security Measures): i. Raised boundary wall up to 8 x feet all around campus area. ii. Fenced the boundary wall with razor wire up to 3 feet. iii. Made lighting arrangements in and around campus area. iv. Closed all entry and exit points except main gates. v. Hired new security staff (2 x supervisors and 8 x security guards). vi. Bought 20 x Repeater shotguns, pistols, semi-automatic sub-machineguns, and ammunition. vii. Established new check-points near main gates for fool proof entry viii. Built security bunkers to strengthen security on main gates ix. Performed Security clearance of all waiters, labor, and contractual staff; their entry exit is being recorded on gates x. Shifted Parking away from the vicinity of offices and academic blocks. xi. Added PTZ Speed Dome Cameras at strategic positions and buildings. xii. Allocated Vehicle for patrolling and for use of Quick Reaction Force in case of any eventuality xiii. Imposed restriction on all type of political and religious congregations in the University area. Administrative Achievements Proposed new members for Syndicate & got it approved from H.E. Mr. Chancellor Organized Selection Board (To hire faculty and staff) Appointed full time Registrar Appointed full time Treasurer Appointed Internal Auditor Appointed Chairmen for Departments of Software Engineering, Electronics Engineering, and Computer Science Organized Meeting of P & D Organized Open House 2015 Minutes: 40/2015 Syndicate Meeting held on July 06, 2015 Page 3

Organized 13 th Convocation Convened Meetings of Alumni Association Constituted/Restructured Committees for Transparency in:- a. Tender Evaluation Committee for Projects funded by HEC b. Foreign Scholarship Management Committee for Faculty Development (New) c. House Allotment Committee d. Committee for Need based Scholarships Financial Achievements PC-1 of worth Rs.926 Million got approved from Planning Commission Out of 380 Audit Paras, 38 settled in SDAC 56 Paras will be settled in next meeting scheduled on 7 th July Academic Achievements Organized meeting of Academic Council (Feb 12, 2015) Affiliated Postgraduate Programs of OGDCL Institute of Science & Technology(OIST) with UET Taxila Developed five new MS Programs for HMC Got accreditation of Environmental Engineering, Electronics Engineering, and Mechatronis Engineering Chakwal Campus (2 Programs) from PEC Future Focus Enhancing Quality in Academics Improving Financial Efficiency Reducing Audit Observations Implementing Campus Management System Finalization of Statutes 14th Convocation be held in October 2015 Finally the august house endorsed the ambitions and above proposals of the Vice Chancellor. ITEM NO. 1 CONFIRMATION OF THE MINUTES OF 39/2015 MEETING OF THE SYNDICATE HELD ON FEBRUARY 14, 2015 AND IMPLEMENTATION THEREOF The House confirmed the minutes of 39/2015 meeting of the Syndicate held on February 14, 2015. The House however going through the report of actions on 39/2015 meeting given following directions pertaining to under process cases: a. The House with reference to Item No.07 regarding performance of Ch. Farhat Abbas, Legal Advisor, decided that a Legal Cell may be established in premises of UET Taxila having an adequate staff and Legal Advisor may be hired on retainership basis. The payment to the Legal Advisor may be made on case to case basis. b. The House approved that the period of contract of Ch. Farhat Abbas, Legal Advisor is extended till the recruitment of Assistant Registrar (Legal) and hiring of Legal Advisor on retainership. c. The House considered item No.09(ix) regarding the case of following absconders and approved that they be dealt under PEEDA Act 2006: S. No. Name & Designation Department 1. Syeda Samana Naqvi, TRA Computer Engg 2. Saif Siddique Butt, Lecturer Elect Engg 3. Ehtasham ul Haq, Lecturer Mech Engg Implemented Vide Letter Nos. UET/Estab/PF/2015/667 Dt. 10.04.2015 UET/Estab/PF/2015/666 Dated:10.04.2015 UET/Estab/PF/2015/664 Minutes: 40/2015 Syndicate Meeting held on July 06, 2015 Page 4

4. Rana Fahad Muhammad Daniyal, TRA Elect Engg 5. Miss Ayesha Ejaz, Lecturer Elect Engg 6. Raja Abdullah Ahmad, Lecturer Elect Engg 7. Muhammad Moazam Azeem, Lecturer Elect Engg UET/Estab/PF/2015/665 UET/Estab/PF/2015/669 UET/Estab/PF/2015/668 UET/Estab/PF/2015/662 8. Engr. Muhammad Awais Tanvir Rana, Lecturer Computer Engg UET/Estab/PF/2015/663 ITEM NO. 2 APPROVAL OF THE RECOMMENDATIONS OF 25/2015 MEETING OF THE FINANCE COMMITTEE HELD ON JUNE 17, 2015 The house deliberated item-wise on the recommendations of 25/2015 meeting of the Finance Committee held on June 17, 2015 (Appendix-2A) and unanimously approved the same. The Vice Chancellor apprised the House for the increase in pay and allowances granted by the Government of Punjab to the employees. The House agreed upon the proposal and approved adoption of notification of increase in pay and allowances as per formula of the Government of Punjab. During explaining the minutes of Finance & Planning Committee (FPC), the Treasurer, UET, Taxila requested the Syndicate to delegate the power for re-appropriation of fund allocation from major head to another major head except the heads of pay and allowances, to the Vice Chancellor to meet the emergency requirements the University confronts some times. The Vice Chancellor explained the house that the matter was discussed in the FPC meeting and the members of FPC did not agree with the proposal. However, keeping in view this practice in other universities, the house agreed to the proposal and delegated its powers of reappropriation of funds except the heads of pay and allowances, to the Vice Chancellor to meet the emergent needs. ITEM NO. 03 APPROVAL OF ANNUAL BUDGET FOR THE FISCAL YEAR 2015-16 The House deliberated on the budget estimates for the Fiscal Year 2015-16 (Appendix-3A) recommended by the Finance Committee in its 25/2015 held on June 17, 2015. After through deliberations the house approved revised budget 2014-2015 and Annual Budget for the Year 2015-2016 ITEM NO. 4 APPROVAL OF THE RECOMMENDATIONS OF 25/2015 MEETING OF THE ACADEMIC COUNC IL HELD ON MARCH 19, 2015 The Syndicate went through the recommendations of the Academic Council made in its 25/2015 meeting held on March 19, 2015 and approved the recommendations except item No 3(v), 4(ii), 8(ii), 15, 20, 23, 29, 30, 31 and 38. ITEM NO. 5 NOMINATION AS MEMBER ON THE CAMPUS CONSTRUCTION COMMITTEE The House unanimously approved nomination of Prof. Dr. Abdul Sattar Shakir, Dean Faculty of Civil Engineering, UET Lahore as member on the Campus Construction Committee. Minutes: 40/2015 Syndicate Meeting held on July 06, 2015 Page 5

ITEM NO. 06 NOMINATION AS MEMBER ON APPELLATE COMMITTEE OF UET, TAXILA The House unanimously approved nomination of Mr. Tahir Shamshad, Engineering, Capital Development Authority, Islamabad as member on Appellate Committee of UET, Taxila. ITEM NO. 07 APPROVAL OF THE ACTIONS TAKEN BY THE VICE CHANCELLOR UNDER SECTION 13(3) OF THE UNIVERSITY ACT-1994 (RESIGNATIONS OF FACULTY MEMBERS) The House unanimously approved the following actions of the Vice Chancellor taken under Section 13(3) of the University Act-1994: 1 Office Order No. 272 Dated 19.03.2015 2 Office Order No. 255 Dated 12.03.2015 Acceptance of resignation of Dr. Saeed Ahmad, Professor (on contract), Department of Environmental Engineering Acceptance of resignation of Dr. Muhammad Ali Shamim, Assistant Professor, Department of Civil Engineering ITEM NO. 08 INQUIRY REPORT OF ENGR. MOHSIN NIAZ, LECTURER, ELECTRONIC ENGINEERING DEPARTMENT REGARDING ABSENCE FROM DUTY The House deliberated on the inquiry report against Engr. Mohsin Niaz, Lecturer, Department of Electronics Engineering regarding his absence from duty from 28.10.2013 to 09.07.2014. The Dean of Concerned faculty clarified to the members about this case, consequently, the house approved the following: 1. The period of absence from 28.10.2013 to 09.07.2014 be treated as Extra Ordinary Leave (EOL) without pay. 2. He should be issued a warning letter to avoid from repetition of such act in future. ITEM NO. 09 INQUIRY REPORT OF MR. MUHAMMAD HUZAIFA, MANAGER SOFTWARE DEVELOPMENT, NARC REGARDING ABSENCE FROM DUTY The House unanimously approved that the proceedings be initiated against Mr. Muhammad Huzaifa, Manager Software Development, NARC under PEEDA Act 2006. ITEM NO. 10 INITIATION OF DISCIPLINARY ACTION AGAINST ENGR. SYED SOHAIL AHMAD, ASSISTANT PROFESSOR, DEPARTMENT OF COMPUTER ENGINEERING BEING UN-AUTHORIZEDLY ABSENCE FROM DUTY The House unanimously approved that the proceeding be initiated against Engr. Syed Sohail Ahmad, Assistant Professor, Department of Computer Engineering under PEEDA Act 2006. ITEM NO. 11 DISCIPLINARY ACTION AGAINST THE ABSCONDING SCHOLARS, SOFTWARE ENGINEERING DEPARTMENT The House unanimously approved that the proceedings against the following absconders be initiated under PEEDA Act 2006: Minutes: 40/2015 Syndicate Meeting held on July 06, 2015 Page 6

Sr. No. Name /Department Period of Ex-Pakistan Leave Status 1. Engr. Siraj Rathore, Assistant Professor 01.09.2007 31.08.2013 Absent 2. Engr. Asma Malik, Lecturer 25.09.2009 30.09.2013 Absent 3. Engr. Fahad Khan, Assistant Professor 17.02.2014 01.10.2014 Absent 4. Engr. Ali Ameer, FDP Scholar 01.03.2012 to onward Absent 5. Engr. Shahzad Bhatti, FDP Scholar 01.09.2006 31.12.2011 Absent ITEM NO. 12 ADOPTION OF NOTIFICATIONS OF VARIOUS DEPARTMENTS OF THE GOVERNMENT OF THE PUNJAB The House unanimously approved adoption of the following notifications of the Government of Punjab w.e.f. the date of implementation mentioned against each:- Sr. No. Descriptions Date of implementations Appendix 1. ENHANCE THE RATES OF DAILY WAGES EMPLOYEES vide Notification No. RO (Tech) FD 2-2/2014 dated 10.02.2015, Govt. of the Punjab, Finance Department 2. IMPLEMENTATION OF 3% QUOTA FOR DISABLED PERSONS vide Notification No. SO(Univ.) Misc.13/2013, dated 02.04.2015 Govt. of the Punjab, Higher Education Department 3. GRANT OF BS-17 TO THE SUPERINTENDANT (BS-16) AND OTHER SUPERVISORY POSTS IN THE PUNJAB GOVERNMENT vide Notification No. FD.PC.14-19/2014 dated 04.03.2015, Govt. of the Punjab, Finance Department. 10.02.2015 Appendix-12A 02.04.2015 Appendix-12B 04.03.2015 Appendix-12C ITEM NO. 13 EXTENSION IN CONTRACT APPOINTMENT The House unanimously approved extension in contract period of the following w.e.f. the dates mentioned against each: S. No. Name & Designation / Department 1. Engr. Aasim Raheel Comp Engg Deptt, UET, Taxila 2. Engr. Sanay Muhammad Umar Saeed Comp Engg Deptt, UET, Taxila 3. Engr. Malik Aamir Arsalan Awan Comp Engg Deptt, UET, Taxila 4. Engr Syed Ahmad Zaidi Mechatronics Engg Deptt, Sub Campus Chakwal Existing Contract 01.07.2013 to 30.06.2015 22.01.2014 To 23.01.2015 Renewal of Contract for One Year 01.07.2015 to 30.06.2016 24.01.2015 to 23.01.2016 Extension in Contract Period 01 year 01 year Minutes: 40/2015 Syndicate Meeting held on July 06, 2015 Page 7

5. Engr. M. Kamran Javed Khan Electronic Engg. Deptt. Sub Campus Chakwal 6. *Col. (R) Syed Muhammad Ali, Director Administration & Security 27.06.2014 To 26.06.2015 27.06.2015 To 26.06.2016 01 year 03.01.2015 02.07.2015 Till appointment of any other suitable incumbent. ITEM NO. 14 APPROVAL OF THE RECOMMENDATIONS CONDEMNATION / AUCTION COMMITTEE AND PURCHASE OF VEHICLES The House deliberated on the recommendations of the Condemnation / Auction Committee and proposal regarding purchase of vehicles. The house unanimously approved the recommendations of the Condemnation / Auction Committee (Appendix-14A) and proposal for purchase of vehicles subject to having NOC from the authorities concerned. ITEM NO. 15 GRANT OF ANNUAL INCREMENTS TO THE FACULTY MEMBERS WORKING ON TTS The Syndicate approved grant of annual increments to the following Faculty s working on Tenure Track System for years mentioned against each:- S. No Name of faculty members Year 1 Dr. Qasir uz Zaman Khan Assistant Professor (TTS) 2013 2 Dr. Tariq Mahmood Assistant Professor (TTS) 2012 & 2013 ITEM NO. 16 ACCEPTANCE OF RESIGNATION OF ENGR. FATIMA NAZIR, LECTURER, ELECTRICAL ENGINEERING DEPARTMENT & ENGR. ANUM MUSHTAQ, LECTURER TELECOMMUNICATION ENGINEERING DEPARTMENT FROM SERVICE The House accepted the resignation of Engr. Fatima Nazir, Lecturer, Electrical Engineering Department w.e.f. 07.05.2015 and Engr. Anum Mushtaq, Lecturer Telecommunication Engineering Department w.e.f. 14.05.2015 subject to fulfillment of the following: Considering condition of one month notice period or deposit of one month s pay Clearance Certificate duly signed from all concerned departments. Handing over University ID Card and University Medical Book. ITEM NO. 17 ADOPTION OF SOP AND TTS APPOINTMENT PROCESS The House approved adoption of Standard Operating Procedure (SOP) and Tenure Track System (TTS) Appointment Process devised and issued vide letter No. GS(UNIV) 12-4/2004-922 dated 22.10.2007 Appendix-17B by the Higher Education Commission. Minutes: 40/2015 Syndicate Meeting held on July 06, 2015 Page 8

ADDITIONAL AGENDA ITEMS: ITEM NO. 18 REPORT OF INQUIRY COMMITTEE CONSTITUTED TO FIX THE RESPONSIBILITY OF UET STAFF FOR OVER PAYMENT TO CONTRACTOR AT SUB CAMPUS, CHAKWAL The House deliberated on the following legal advice of the Legal Advisor of the University of Engineering & Technology, Taxila: To understand the query raised above, it is necessary to reproduce section 1(4)(i, ii, iii) of PEEDA Act 2006 which is as under: Section 1 (4)(i, ii, iii)): It shall apply to: i. employees in government service ii. employees in corporation service iii. retired employees of government and cooperation service; provided that proceedings under this Act are initiated against them during their service or within one year of their retirement. UET Taxila has adopted the PEEDA Act 2006. It is clear from the bare reading of above provision of law, the above act is also applicable to the retired employees within one year of their retirement. If more than one year period has passed after their retirement then said act will not be applicable, then remedy for UET Taxila to file a suit for damages against these retired employees if the UT Taxila understand that they have caused loss to the university. Keeping in view the opinion of the Legal Advisor that the UET has only remedy to file a suit for damages against the employees who have left the university, the House approved that suit may be filed against the following to make the loss good: 1. M/s Nishan Engineers 2. Mr. Khalid Ashraf, Ex-Director P&D/Project Director 3. Mr. Muhammad Afzal, Ex-Executive Engineer, Sub-Campus Chakwal 4. Maj (R) Tariq Mehmood, Ex-Project Director 5. Mr. Malik Ejaz Anwar, Ex-Sub-Engineer (Sub-Campus Chakwal) The House further decided that in order to recover overpayment from the contractor, amount of security of M/s Nishan Engineers may also be forfeited till the recovery of overpayment and case be filed in the court against the contractor. ITEM NO. 19 APPOINTMENT OF CHAIRMEN OF DEPARTMENTS The house appointed the following as Chairmen of the respective Academic Departments for a period of 03 years with effect from the dates mentioned against each: Sr. With Effect Name of Faculty Appointed as Chairman No. From 1. Prof. Dr. Riffat Asim Pasha Department of Mechanical 23.08.2015 Engineering 2. Prof. Dr. Mirza Jahanzaib Department of Industrial Engineering 13.08.2015 Minutes: 40/2015 Syndicate Meeting held on July 06, 2015 Page 9

ITEM NO. 20 REQUEST OF MR. TASAWER KHAN, LECTURER, SED TO RESOLVE HIS STUDY LEAVE/SALARY ISSUE The House constituted the following committee to probe into the case of Mr. Tasawer Khan, Lecturer, Department of Software Engineering who could not complete his PhD studies in England and submit a comprehensive report on the issue: 1. Prof. Dr. Mukhtar Hussain Sahir, Dean Faculty of Industrial Engineering 2. Prof. Dr. Tahir Nadeem Malik, Department of Electrical Engineering The House however, approved provisional release of pay in favour of Mr. Tasawer Khan with effect from the date of issuance of notification onwards. The mater regarding his pay from 26.03.2013 up-till issuance of notification shall be decided on receipt of probe report by the above constituted committee. ITEM NO. 21 DEPUTATION REQUEST OF THE PLANNING COMMISSION, GOVT. OF PAKISTAN FOR HIRING OF THE SERVICES OF DR. MUSTANSAR ALI GHAZANFAR, ASSISTANT PROFESSOR (TTS), SED The House deliberated on the subject issue and decided to relieve Dr. Mustansar Ali Ghazanfar to work in Planning Commission provided that Higher Education Commission has no objection. ITEM NO. 22 APPROVAL OF THE UNDERGRADUATE PROSPECTUS 2015 The house approved the Undergraduate Prospectus 2015 submitted by the Chairman Admission Committee. ITEM NO. 23 REQUEST OF CASE & APCOMS The House deliberated on the request made by the authorities of Centre for Advanced Studies in Engineering (CASE) Islamabad and Army Public College of Management & Sciences (APCOMS) Rawalpindi regarding extension of their affiliation of non engineering programs till Fall 2015 but the house did not accede to their requests. ITEM NO. 24 APPEAL FOR RESTORATION OF SERVICE / WITHDRAWAL OF RESIGNATION OF MR. ABDUL WAHEED, PERSONAL ASSISTANT The Registrar of the University presented the case of Mr. Abdul Waheed, Personal Assistant to the august house as under: a) He was appointed as Data Entry Operator on contract basis w.e.f. 21.06.2005. b) Then he was appointed as Personal Assistant on contract basis w.e.f. 30.05.2008. c) His services were regularized w.e.f. 22.10.2009. d) He submitted his resignation w.e.f. 26.12.2013. e) Office Order No.88 was issued on 04.02.2014. f) He submitted his request for withdrawal of his resignation on 20.01.2014 before the issuance of referred office order. The house considering the appeal of Mr. Abdul Waheed, Personal Assistant approved withdrawal of his resignation in pursuance of Serial No.11(2(i) & (ii)) Chapter-IV (TERMINATION OF SERVICES, REVERSION TO LOWER GRADE/POST, RESIGNATION AND DESERTION FROM DUTY), Civil Establishment Code of Pakistan, with effect from the date of notification with the following conditions: a. He will submit an affidavit that he will not claim arrears/back benefits from retrospective effect. b. A warning be issued to remain careful in future. Minutes: 40/2015 Syndicate Meeting held on July 06, 2015 Page 10

ITEM NO. 25 REQUEST OF FINAL YEAR STUDENTS FOR OFFERING THIRD COURSE IN SUMMER SEMESTER - 2015 It was briefed to the house that students are allowed to register maximum two courses in Summer semester. However, the Controller of Examinations has received some applications from the students from all the faculties in which they have required to permit them to register three (03) courses during Summer Semester. The House going through the recommendations of The Controller of Examinations regarding offering of third course in Summer semester 2015 agreed to offer third course in order to save the time of such students who are in lack of only one course in addition to two courses offered in Summer semester to complete their degree requirements. ITEM NO. 26 APPLICATION FOR RECONSIDERATION OF STUDY LEAVE WITH FULL PAY IN LIEU OF EOL (STUDY LEAVE WITHOUT PAY) IN RESPECT OF MUNIRA BATOOL, LECTURER DEPARTMENT OF ELECTRICAL ENGINEERING The House while going through the case of Munira Batool, Lecturer Department of Electrical Engineering regarding conversion of her leave without pay into study leave with full pay concluded that the case may be investigated thoroughly and be dealt as per previous precedents quoted in her application, however opinion of the Auditor be taken and then the case be decided on merit and law. The house further resolved that in future study leave shall be granted to the faculty members who have three years regular service in their credit. In case the faculty members have less than three years regular service in their credit, may be granted Extra Ordinary Leave (EOL), on the discretion of the competent authority. ITEM NO. 27 UP-GRADATION OF ENGR. MUHAMMAD KASHIF IQBAL AS ASSISTANT PROFESSOR IN BPS-19 The Registrar of the University briefed the august house regarding the case of up-gradation of Engr. Muhammad Kashif Iqbal as Assistant Professor BPS-19 on the following lines: 1. Engr. Muhammad Kashif Iqbal, Assistant Professor was provisionally recommended for upgradation in BS-19 subject to the condition that he will complete his M.Sc. degree in 02-years. Provisional up-gradation was not approved by the Syndicate. 2. Later on the Syndicate in its 26/2008 meeting held on March 17, 2008 on the recommendations of the Selection Board in its 20/2008 meeting held on February 13-14, 2008 approved the upgradation of non Ph.D teachers working as Professor & Associate Professor to BPS-20 to BPS-21 respectively and one time relaxation was granted on the analogy of UET, Lahore and UET, Peshawar vide Notification No.UET/REG/E-8/166 dated 14.04.2008 (Appendix-B). 3. Presently Engr. Kashif Iqbal, Assistant Professor is the only Assistant Professor who is working in BPS-18 whereas as per statutes of the public sector universities and as per Higher Education Commission guidelines, the Assistant Professor will be in BPS-19. The Syndicate keeping in view its previous decision made in its 26/2008 meeting held on March 17, 2008 approved up-gradation of Engr. Kashif Iqbal, Assistant Professor from BPS-18 to BPS-19 with effect from the date of notification. The meeting ended with a vote of thanks to the Chair. -sd- (PROF. DR. NIAZ AHMAD AKHTAR) Vice Chancellor/ Chairman Syndicate -sd- (Engr. Mansoor A. Baluch) Registrar/Secretary Minutes: 40/2015 Syndicate Meeting held on July 06, 2015 Page 11