MINUTES The Brandon City Council met in regular session at 6:00 p.m. on December 5, 2016 in the Council Chambers at 308 S Main Avenue, Brandon, South Dakota. Present were Roger Brooks, Barb Fish, Mindy Hansen, Blaine Jones, Jon McInerney and Mayor Larry Beesley. Others present were: City Administrator, Bryan H. Read; City Finance Officer, Dennis E. Olson; City Attorney, Lisa Marso; City Engineer, Paul Sanow; Police Chief, Dave Kull and Public Works Director, Rollie Hoeke. Absent: Jo Hausman. Alderwoman Fish moved Alderman McInerney seconded to approve the agenda as amended. Motion carried. Alderman Jones moved Alderwoman Hansen seconded to approve the minutes of the November 17, 2016 briefing meeting and the minutes of the November 21, 2016 regular meeting. Motion carried. Alderwoman Fish moved Alderman Jones seconded to approve the following claims. Motion carried. VENDOR DESCRIPTION AMOUNT A-1 Septic Tank Professional Services $135.00 Argus Leader Media GC Supplies $32.98 Beal Distributing Inc GC Resale $116.00 C & R Supply Inc Snow Supplies $296.00 Cardmember Service Various Dept Supplies $2,217.46 Coffee Cup Fuel $20.00 Concrete Materials Park Improvements $684.00 Corson Village Sanitary District Corson Refund $890.94 Crescent Electric Supply GC Supplies $211.97 Cummins Central Power LLC Water Repairs $191.65 Dakota Beverage GC Resale $291.00 Dakota Garage Doors Inc Street Repairs $107.00 Dakota Pump Inc Sewer Supplies $196.86 Dakota Traffic Services Street Repairs $1,190.00 Delta Dental of SD December Premium $2,711.60 DSI Water Repairs $601.00 Fleetpride Inc Snow Supplies $35.73 Food Services of America GC Resale $412.73 Galls Police Supplies $220.45 GEM-L INC GC Supplies $23.51 Geotek Engineering & Testing Sewer Improvements $1,063.75 Great Bear Sand & Gravel LLC Street Repairs $88.02 Jaycox Implement Inc Park supplies $38.80 Jensen Electric Inc Water Repairs $650.03 John E Erpenbach Professional Services $125.00 JP Cooke Company Animal Control Supplies $61.50 1
Lacey Rentals Inc Park Rental $100.00 Matheson Tri-Gas Street Supplies $95.56 MD Engraving GC Supplies $370.75 Menards Community Promo Supplies $162.78 Metro Construction Water Improvements $135,717.86 Myrl & Roy's Paving Inc Street Repairs $53.56 Northern Tool & Equipment Sewer Supplies $80.89 Palisades Oil Company Fuel $1,772.74 Palisades Propane Inc Utilities $253.35 Sanitation Products Inc Sewer Repairs $762.89 Schuneman Equipment Park supplies $415.54 SD Department of Revenue Water Testing $304.00 SEWN GC Supplies $199.00 SFC Civil Constructors Sewer Improvements $191,175.00 Sioux Falls Utilities Wastewater Discharge $64,334.60 Sioux Valley Energy Utilities $28,796.26 Staples Advantage Various Dept Supplies $134.84 Star Quality Jobsites Professional Services $810.00 Stockwell Engineers Professional Services $14,242.38 USA Blue Book Sewer Supplies $510.94 Verizon Wireless Utilities $1,223.14 Xcel Energy Utilities $3,257.03 Zimco Supply GC Supplies $170.00 City Administration November 17, 2016 Payroll $3,483.82 Deputy Finance Officer November 17, 2016 Payroll $1,957.30 Police November 17, 2016 Payroll $17,803.83 Building Inspections November 17, 2016 Payroll $2,954.65 Engineer November 17, 2016 Payroll $2,581.63 Street Department November 17, 2016 Payroll $5,258.40 Park Department November 17, 2016 Payroll $3,055.78 Chamber of Commerce November 17, 2016 Payroll $1,470.19 Water Department November 17, 2016 Payroll $6,107.56 Sewer Department November 17, 2016 Payroll $3,182.16 Golf Course Grounds November 17, 2016 Payroll $2,638.50 Golf Course Lounge November 17, 2016 Payroll $2,565.15 Golf Course Pro Shop November 17, 2016 Payroll $3,043.27 Golf Course Community Room November 17, 2016 Payroll $1,090.19 941 Payroll Taxes November 17, 2016 Payroll $18,918.72 Office of Child Support Enforcement November 17, 2016 Payroll $76.15 SD Retirement System Supplemental November 17, 2016 Payroll $1,275.00 TASC Flex Plan November 17, 2016 Payroll $1,171.85 Direct Pay Reimbursement Direct Pay Reimbursement $1,500.00 SD Retirement System November Contributions $19,404.06 ORDINANCE #541 - R-2, MEDIUM DENSITY RESIDENTIAL DISTRICT A public hearing was held, as advertised, to consider proposed changes to the Zoning Ordinance. Alderman Jones moved Alderman Brooks seconded to give first reading to Ordinance #541: 2
CHAPTER 5.03, R-2: MEDIUM DENSITY RESIDENTIAL DISTRICT, LOT AND YARD REGULATIONS. A roll call vote showed Brooks, Fish, Hansen, Jones and McInerney voting aye. Motion carried. ORDINANCE #542 - R-3, HIGH DENSITY RESIDENTIAL DISTRICT Alderman Brooks moved Alderwoman Fish seconded to give first reading to Ordinance #542: CHAPTER 6.03, R-3: HIGH DENSITY RESIDENTIAL DISTRICT, LOT AND YARD REGULATIONS. A roll call vote showed Brooks, Fish, Hansen, Jones and McInerney voting aye. Motion carried. ORDINANCE #543 - CB, CENTRAL BUSINESS DISTRICT Alderman Brooks moved Alderman Jones seconded to give first reading to Ordinance #543: TITLE: AN ORDINANCE OF THE CITY OF BRANDO, SD, AMENDING THE 2016 CHAPTER 8.03, CB: CENTRAL BUSINESS DISTRICT, LOT AND YARD REGULATIONS. A roll call vote showed Brooks, Fish, Hansen, Jones and McInerney voting aye. Motion carried. ORDINANCE #544 - HI, HEAVY INDUSTRIAL DISTRICT Alderman Brooks moved Alderman Jones seconded to give first reading to Ordinance #544: CHAPTER 11.03, HI: HEAVY INDUSTRIAL DISTRICT, LOT AND YARD REGULATIONS. A roll call vote showed Brooks, Fish, Hansen, Jones and McInerney voting aye. Motion carried. ORDINANCE #545 - OFF STREET PARKING REGULATIONS Chuck Parsons, 600 N. Yellowstone Drive, spoke on behalf of the Brandon Development Foundation. Alderwoman Hansen had concerns with allowing loading areas, access aisles, and maneuvering and drive areas within setbacks by conditional use in the CB, GB and LI zoned districts. Justin Oakland, 312 E. Holly Blvd., was present for discussion. Alderman Brooks moved Alderman Jones seconded to send back to the Planning & Zoning Commission for further review. A roll call vote showed Brooks, Hansen, Jones and McInerney voting aye. Fish voting nay. Motion carried. ORDINANCE #546 - FENCING REGULATIONS Alderwoman Fish moved Alderman Jones seconded to give first reading to Ordinance #546: CHAPTER 13.09, FENCES. A roll call vote showed Brooks, Fish, Hansen, Jones and McInerney voting aye. Motion carried. 3
ORDINANCE #547 - ADJUSTMENTS TO YARD REGULATIONS Alderman McInerney moved Alderman Brooks seconded to give first reading to Ordinance #547: CHAPTER 14.03, ADJUSTMENTS TO YARD REGULATIONS, PROJECTION FROM BUILDINGS. A roll call vote showed Brooks, Fish, Hansen, Jones and McInerney voting aye. Motion carried. ORDINANCE #548 - DEFINITIONS Alderman Jones moved Alderman McInerney seconded to give first reading to Ordinance #548: CHAPTER 21.02, DEFINITIONS. A roll call vote showed Brooks, Fish, Hansen, Jones and McInerney voting aye. Motion carried. ORDINANCE #540 - SUPPLEMENTAL BUDGET 2016 Alderman Jones moved Alderman Brooks seconded to give second reading to Ordinance #540: TITLE: AN ORDINANCE OF THE CITY OF BRANDON, SOUTH DAKOTA PROVIDING FOR A SUPPLEMENTAL APPROPRIATION FOR THE FISCAL YEAR 2016. A roll call vote showed Brooks, Fish, Hansen, Jones and McInerney voting aye. Motion carried. DISCUSSION ON CITY LAGOONS Paul Sanow, City Engineer, gave an update on the odor control time line. Rollie Hoeke, City Public Works Director, gave an update in regards to the pump, which has not been working to capacity. Alderwoman Hansen moved Alderman Jones seconded to approve the plan and the additional costs that will be incurred as a result of extra pumping. Motion carried. Travis Kasten, 210 E. Tabor Court, spoke in reference to the City s idea of having a Face book page and to have quarterly meetings to keep the public informed. Paul Sanow gave an update from Geo- Tek, who is doing the air quality testing. Preliminary air quality tests have come back with extremely low levels of dangerous/hazardous toxicity. A full report will be presented when completed. HIRE NEW POLICE OFFICER The Golf Course and Police Committee reports were heard. Alderman Jones moved Alderman Brooks seconded to approve the hire of Andrew Bakker as a new police officer, start date of January 9, 2017. Motion carried. HUMANE SOCIETY CONTRACT FOR 2017 Alderman Jones moved Alderman Brooks seconded to approve the contract with the Humane Society for 2017. Motion carried. GARBAGE HAULERS LICENSE RENEWALS FOR 2017 The Park & Recreation and Administration Committee reports were heard. Alderman Brooks 4
moved Alderman Jones seconded to approve the following Garbage Haulers License renewals for 2017. Motion carried. BOLTE S SUNRISE SANITARY SERVICE P.O. Box 7-47026 Boondocks Court Worthing, SD 57077 605-361-7936 D & C SOLID WASTE SERVICES P. O. Box 84722 Sioux Falls, SD 57118 605-339-3853 MARV S SANITARY SERVICE P.O. Box 733-816 E. Redwood Blvd. Brandon, SD 57005 605-582-6766 RBS SANITATION, INC. 46914 Austin Street Tea, SD 57064 605-647-5371 WASTE MANAGEMENT 2221 E. Rice Street Sioux Falls, SD 57103 605-3394970 SEWER CLEANING RENEWALS FOR 2017 Alderman Brooks moved Alderman Jones seconded to approve the following Sewer Cleaning License renewals for 2017. Motion carried. Roto-Rooter 901 East 52nd Street North P.O. Box 623 (57101) Sioux Falls, SD 57104 605-336-8505 HOLLY BOULEVARD RE-STRIPING PROJECT The Street Committee report was heard. Alderman Jones moved Alderman McInerney seconded to approve pay application #2 and final for the Holly Boulevard re-stripping project to Dakota Traffic Services in the amount of $1,190.00. Motion carried. 5
LIFT STATION The Water & Sewer Committee report was heard. Alderwoman Hansen moved Alderwoman Fish seconded to approve pay application #4 for the lift station project to SFC Civil Constructors in the amount of $191,175.00. Motion carried. ASPEN PARK TO MCHARDY PARK WATER SOURCE IMPROVEMENTS Alderwoman Hansen moved Alderman Jones seconded to approve pay application #9 and change order #2 for the water source improvements from Aspen Park to McHardy Road to Metro Construction in the amounts of $135,717.86 and $10,452.00, respectively. Motion carried. RESOLUTION #15-16 - WATER RATES Alderman McInerney moved Alderwoman Hansen seconded to approve Resolution #15-16. A roll call vote showed Brooks, Fish, Hansen, Jones and McInerney voting aye. Motion carried. RESOLUTION #15-16 WHEREAS, Brandon Municipal Ordinance #14-4-2 states: The rates and charges for the consumption of utility services furnished by the city, as well as the charges and fees for connections thereto, shall be as determined by the city council from time to time and on file in the office of the municipal finance officer. THEREFORE LET IT BE RESOLVED, that the following rates are hereby established and become effective for residential and commercial users of the Brandon Water System beginning with the January, 2017 billing. Meters 1 or smaller,... Meters 1 to 1.5,... Meters 1.5 to 2",... Meters 2 to 3,... A base fee of $7.73 plus $4.52 per each thousand gallons or fraction thereof. A base fee of $15.47 plus $4.52 per each thousand gallons or fraction thereof. A base fee of $30.92 plus $4.52 per each thousand gallons or fraction thereof. A base fee of $69.60 plus $4.52 per each thousand gallons or fraction thereof. BE IT FURTHER RESOLVED, that rates need to be considered on a regular basis to keep increases to a minimum yet providing enough revenue to insure that the Water Fund is operating in the black. th Dated this 5 day of December, 2016. Larry D. Beesley Mayor 6
ATTEST: Dennis E. Olson Municipal Finance Officer (SEAL) RESOLUTION #14-16 - SEWER RATES Alderwoman Hansen moved to set the base fee at $5.40 and the user fee at $8.32. Motion failed for lack of a second. Alderman McInerney moved Alderman Brooks seconded to approve Resolution #14-16 as presented. A roll call vote showed Brooks, Fish, Jones and McInerney voting aye. Hansen voting nay. Motion carried. RESOLUTION #14-16 WHEREAS, Ordinance #14-5-7 states that the charge for each billing period shall be established and may be amended by resolution of the City Council. THEREFORE LET IT BE RESOLVED, that the following rates are hereby established and become effective for residential and commercial users of the Brandon Wastewater System beginning with the January, 2017 billing. A minimum monthly base charge of $5.35 and an additional charge of $8.24 per thousand gallons or fraction thereof of water usage as shown on the water meter. A surcharge of $4.95 shall be added to each account for debt service payments on the State Revolving Loan for the Big Sioux Lift Station. BE IT FURTHER RESOLVED, that the monthly usage for billing shall be determined by averaging the usage from the months of November and December of the preceding year. This average shall be used to compute the monthly sewer bill until a new average is determined the following year. BE IT FURTHER RESOLVED, that rates need to be considered on a regular basis to keep increases to a minimum yet providing enough revenue to insure that the Sewer Fund is operating in the black. th Dated this 5 day of December, 2016. Larry D. Beesley Mayor 7
ATTEST: Dennis E. Olson Municipal Finance Officer (SEAL) At 7:15 p.m. on a motion by Alderman Jones seconded by Alderman Brooks the meeting was adjourned. Melissa Labahn Larry Beesley Municipal Recording Clerk Mayor 8