Page 1 I. CALL TO ORDER A regular meeting of the Monroe County Board of Commissioners was held in the Board Chambers in the City of Monroe on Tuesday, ; the meeting was called to order by Chairman Lievens at 6:00 p.m. II. ROLL CALL PRESENT: EXCUSED Mark Brant Gary Wilmoth Al Potratz R. Mark Ellsworth Jason Turner Henry Lievens A quorum being present, the Board proceeded to conduct business. III. IV. PLEDGE OF ALLEGIANCE Commissioner Brant led the Pledge of Allegiance. OPENING PRAYER Lisa Sanders, Deputy Clerk, Monroe County Board of Commissioners, led the Opening Prayer. V. APPROVAL OF AGENDA Motion by Commissioner Oley, supported by Commissioner Hoffman to approve the December 20, 2016 agenda as presented. VI. APPROVAL OF MINUTES (12/06/16 Regular Meeting) Motion by Commissioner Turner, supported by Commissioner Ellsworth to approve the minutes as presented for Tuesday, December 6, 2016 Regular Meeting and waive the reading thereof. VII. PUBLIC COMMMENT None
Page 2 VIII. RESOLUTIONS, SPECIAL TRIBUTES & PRESENTATIONS 1. Tribute to Vice-Chairman Al Potratz for his public service to the community given by Dale Zorn and State Representative William LaVoy. Offered by Governor Rick Snyder, Rep. William LaVoy and Sen. Dale Zorn. Senator Zorn congratulated and thanked Commissioner Ellsworth and Commissioner Potratz for their time in government. Representative LaVoy thank you to all. Got to know Al pretty well and appreciates his service to the County all these years. Congratulated him on his public service. Rep. LaVoy congratulated Commissioner Ellsworth as well. Thanked all the Commissioners for all their work in public service. Vice-Chairman Potratz was presented with a framed Tribute. IX. CONSENT AGENDA 1. Finance Committee Report (12/20/2016) A. The Finance Committee recommends to the Full Board to approve the 12/21/2016 Accounts Payable Current Claims Report in the amount of $496,202.88 2. Approval of Non-Claims A. Check Register dated 12/09/2016 in the amount of $590,249.82 B. Check Register dated 11/23/2016 in the amount of $842,158.16 3. Personnel Services/Human Resources Committee Report (12/15/2016) A. The Personnel Services/Human Resources Committee recommends approval of a reorganization plan of the Employment and Training Department, Michigan Works! Monroe Service Center to include eliminating a vacant management position, creating an additional Business Services Representative position, combining three classifications to create a Data & Tracking Technician position and updating classification names to meet current workforce development standards, with no cost/savings to the General Fund. B. The Personnel Services/Human Resources Committee recommends of staffing changes within a plan of the Prosecutor s Office to create a new Criminal Justice and Systems Administrator position and fund the new position by eliminating a part-time Records Processing Clerk II position and utilizing the $45,000 annual revenue created by the municipal prosecution contract with the City of Monroe. Motion by Commissioner Oley, supported by Commissioner Ellsworth to approve the Consent agenda as presented.
Monroe County Board of Commissioners Page 3 X. COMMUNICATIONS Board Action: 1. Letter dated November 30, 2016 from Mr. Tracy Oberleiter, Economic Development Corporation Chairman requesting the reappointment of Mr. Scot Laskey to the Economic Development Corporation for a 6-year term January 1, 2017 through December 31, 2022. Motion by Commissioner Oley, supported by Commissioner Hoffman to accept the communication and place on file and approve the reappointment of Mr. Scot Laskey to the Economic Development Corporation for a 6-year term effective January 1, 2017 through December 31, 2022. 2. Letter dated December 1, 2016 from Mr. Peter Navarre, Emergency Medical Authority Chairman requesting the reappointment of Mr. David Brown and Mr. Michael Demski to the Emergency Medical Authority for 2 year terms January 1, 2017 through December 31, 2018 and a new 2-year appointment of Ms. Tammy Chlebowski, RN at Surgical Institute of Monroe to replace Ms. Glenda Kennon, RN whose term expires December 31, 2016 Motion by Commissioner Hoffman, supported by Commissioner Wilmoth to accept the communication and place it on file and approve the reappointment of Mr. David Brown and Mr. Michael Demski to the Emergency Medical Authority for 2 year terms commencing January 1, 2017 and ending December 31, 2018 and a new 2-year appointment of Ms. Tammy Chlebowski, RN for a term commencing January 1, 2017 through December 31, 2018.
Page 4 Motion carried 3. Letter dated December 13, 2016 from Ms. Aundrea Armstrong, Human Resources Director requesting approval to fill a vacant Corrections Officer position in the Sheriff s Office due to a recent resignation with the cost of filling this position funded from the Sheriff s Office 2017 budget. Motion by Commissioner Turner, supported by Commissioner Ellsworth to accept the communication, place on file and approve the recommendation to fill a vacant Corrections Officer position in the Sheriff s Office with the cost of the position included in the Sheriff s Office 2017 budget. 4. Letter dated December 14, 2016 from Ms. Aundrea Armstrong, Human Resources Director requesting approval to fill a Courtroom Clerk position due to an internal employee transfer. The cost of filling this position is included in the County Clerk s 2017 budget, provided a budget adjustment between cost centers is processed, with an additional $806 to District Court. Motion by Commissioner Ellsworth, supported by Commissioner Turner to accept the communication, place on file and approve the recommendation to fill a Courtroom Clerk position and authorize the necessary budget adjustment 5. Letter dated December 13, 2016 from Sheriff Dale Malone requesting authorization to fund expenditures for Sheriff s Office Aviation Unit from the General Fund. Chairman Lievens added that the expenditures total $68,000 and includes operating supplies, fuel, gas & oil, aircraft maintenance, annual inspections, insurance and training and seminars.
Page 5 Motion by Commissioner Oley, supported by Commissioner Brant to accept the communication from Sheriff Malone, place it on file and approve the request and authorize monies to be expended for Sheriff s Office Aviation Unit from the General Fund. Motion carried Michael Bosanac, Monroe County Administrator/CFO further clarified that in 2017 the funds will be transferred from General Fund reserves to cover the $68,000 appropriation. In 2018 will build an operating cost center into the budget. Going forward the intent of this action is to use General Fund money for the expenditures associated with the Sheriff s Office Aviation Unit and where possible supplement the Grant dollars and Drug Forfeiture dollars. 6. Letter dated December 14, 2016 from Sgt. David Buchko, Monroe County Sheriff s Office requesting approval to submit application for Michigan s Medical Marijuana Operation and Oversight Grant offered through the Department of Licensing and Regulatory Affairs in the amount of $53,996 for Fiscal Year 2017. No matching funds are required. Motion by Commissioner Potratz, supported by Commissioner Brant to accept and place on file the communication and approve the request to submit application for Michigan s Medical Marijuana Operation and Oversight Grant offered through the Department of Licensing and Regulatory Affairs in the amount of $53,996 for Fiscal Year 2017 with no matching funds required. 7. Letter dated December 15, 2016 from Ms. Aundrea Armstrong, Monroe County Human Resources Director recommending the Board of Commissioners approve the Tentative Agreement between the County of Monroe, the Monroe County Sheriff and the Police Officers Association of Michigan (Corrections Officers) which expires December 31, 2020. Motion by Commissioner Brant, supported by Commissioner Turner to accept and place on file the communication and approve the Tentative Agreement between the County of Monroe, the Monroe
Page 6 County Sheriff and Police Officers Association of Michigan (Corrections Officers) which expires December 31, 2020. XI. XII. OLD BUSINESS None NEW BUSINESS 1. Letter from Chairman J. Henry Lievens dated submitting the Board of Commissioners 2016 accomplishments. Motion by Commissioner Hoffman, supported by Commissioner Ellsworth to accept the communication and place it on file. Mr. Bosanac commented on the spirit of cooperation between the Board and other entities within the County as an ongoing theme of the 2016 accomplishments. XIII. XIV. XV. PUBLIC COMMENT None ANNOUNCEMENTS Michael Bosanac, Monroe County Administrator/CFO confirmed the Oath of Office ceremony and reception for elected officials will be held January 3, 2017 at 5:00 p.m. in Judge Weipert s historic courtroom. Judge Vitale will preside over the ceremony. MEMBERS TIME Commissioner Ellsworth: Thanks to Mike and staff for the last 2 years. Incredible two years. Thank the Board members. This County is great. Wish a Merry Christmas and Happy New Year. If ever down in Temperance stop by for a cup of coffee. Commissioner Wilmoth: Thank Al and Mark for being my friend for the last 2 years and hope it continues. It s been a pleasure meeting and working with you. Commissioner Oley: Thank the two Commissioners for we've worked with for the last two years. It s been rewarding. Also like to welcome the two new ones that are in the audience that will be coming on in January. We have a lot of work ahead of us.
Page 7 Another issue that is concerning. County employee submitted for a medical retirement in July and is still fighting for her medical retirement benefits in December. Fighting a major battle in her life just to see another day. Does not know why this is happening. When people retire they should get their benefits. There are documents that clearly state she is disabled. Would like this looked into. Would like the Chairman of the Retirement Board to come here and explain the process. There may be other cases out there like hers in which people who are entitled to benefits are not getting them. Long delay is not right. She would be here today to speak for herself if she could but we need to speak for her and fight for her. We need to take a strong hard look to make sure people are being taken care of like they should. We have an obligation to do that. Commissioner Turner: Proud to be a member of this Board. Bipartisan Board yet no one has a personal agenda. We do the business of the County once we get up here on the Board. Everyone up here cares about the County and the direction it s going. Thank Al for his friendship you will be dearly missed. Commissioner Donahue: Excused Commissioner Brant: Great working with Mr. Ellsworth and Al. Hate to see you go but it s the nature of politics. Always welcome to come back in the future. Commissioner Hoffman: Echo what everyone has said and it s been great working with you guys. Will miss you. Am looking forward to working with the new Commissioners as well. Have a nice holiday and remember the reason for the season. Commissioner Potratz: Merry Christmas and Happy Holidays. Commissioner Lievens: Merry Christmas and Happy New Year. Pleasure working with Al. Mark I will be down to see you for coffee. This Board is great and we set out to accomplish certain things and they get it accomplished. New philosophy on how we do business. Activist Board in a positive sense. Look for items to tackle. Each year we find new goals to set out and accomplish. XVI. ADJOURNMENT Motion by Commissioner Brant to adjourn at meeting, supported by Commissioner Hoffman. Chairman Lievens adjourned the meeting at 6:45 p.m. with no further business.