EAST GREENBUSH CENTRAL SCHOOL DISTRICT Board of Education Organizational Meeting Tuesday, July 8, 2014 Administration Center MINUTES 1. Call to Order Dr. Harrison 7:32 p.m. MEETING BEGINS Attendance Mr. Buono Ms. Curran Ms. Curtin Mr. Dunn Ms. Garrigan-Piela Dr. Harrison Ms. Maciol Mr. Mann Ms. Taylor Also Attending Dr. Nagle Ms. Bowman Mr. Edson Dr. Pampel Present Absent (arrived at 7:40 p.m.) ATTENDANCE 2. Oath of Office Administered to New Board Members and OATHS OF OFFICE Superintendent of Schools Mr. Edson administered the oaths of office to Superintendent Dr. Nagle, and new board members Mr. Mann and Mr. Buono. Dr. Nagle reviewed Policy #2165, School Board Member Code of Conduct with members of the Board and the need for acceptable use agreements. Individual Board members present signed the School Board Member Code of Conduct and acceptable use agreements. 3. Nomination and Election of Board Officers NOMINATION A. President AND ELECTION Dr. Nagle requested nominations be submitted for the office of Board OF BOARD President. OFFICERS Motion by Mr. Mann and seconded by Mr. Dunn to nominate Dr. Harrison for school Board President. No other nominations were offered. Dr. Nagle closed the nominations.
Vote for Dr. Harrison Ayes 8, Nays 0 Dr. Nagle asked Dr. Harrison to preside over the board meeting as president. Mr. Edson administered the oath of office to Dr. Harrison. B. Vice President Dr. Harrison requested nominations be submitted for the office of Board Vice President. Motion by Ms. Taylor and seconded by Ms. Maciol to nominate Mr. Mann for Vice President. No other nominations were offered. Dr. Harrison closed the nominations. Vote for Mr. Mann Ayes 8, Nays 0 C. Assistant Clerk Dr. Harrison requested nominations be submitted for the office of Board Assistant Clerk. Motion by Ms. Garrigan-Piela and seconded by Mr. Mann to nominate Ms. Curran for Assistant Clerk. No other nominations were offered. Dr. Harrison closed the nominations. Vote for Ms. Curran Ayes 8, Nays 0 D. Deputy Treasurer Dr. Harrison requested nominations be submitted for the office of Board Deputy Treasurer. Motion by Ms. Curran and seconded by Mr. Buono to nominate Ms. Taylor for Deputy Treasurer. No other nominations were offered. Dr. Harrison closed the nominations. Vote for Ms. Taylor Ayes 8, Nays 0 Mrs. Curtin arrived at the meeting at 7:40 p.m.
E. Board Spokesperson Dr. Harrison requested nominations be submitted for the office of Board Spokesperson. Motion by Mr. Mann and seconded by Ms. Taylor to nominate Ms. Maciol for Board Spokesperson. No other nominations were offered. Dr. Harrison closed the nominations. Vote for Ms. Maciol Ayes 9, Nays 0 Mr. Edson administered the oaths of office to Board officers Mr. Mann, Ms. Curran, Ms. Taylor, and Ms. Maciol. He also administered the oath of office to Ms. Curtin. 4. Board of Education Appointments BOARD OF Motion by Mr. Buono and seconded by Ms. Curtin for the following EDUCATION appointments and related stipends. APPOINTMENTS District Clerk District Treasurer Ta Collector Claims Auditor, Deputy Claims Auditor Etra-Classroom Treasurer, Columbia High School Etra-Classroom Treasurer, Goff School Purchasing Agent Public Records Access Officer Records Management Officer Title IX Compliance Officer Computer Network Coordinator Federal & State Grants Coordinator Section 504 Compliance Officer LEA Asbestos Designee Energy Manager Eternal Auditor School Attorney School Physician Dental Eaminer Ta Clerks Medicaid Compliance Officer Dignity Act Coordinators Deborah Mead Linda Wager Claudia Shields Darcy Mancino/Ellen Murphy Karen Bauer Karen Bauer Lawrence Edson, Jr. Lawrence Edson, Jr. Lawrence Edson, Jr. Michele Bowman Thomas O Hara Lynne Pampel Helen Squillace Brian Craft Thomas Brownell The Bonadio Group Ferrara, Fiorenza, Larrison Barrett and Reitz Dr. Kevin Albert Dr. Gary Moscowitz Ellen Murphy Jean Probst Helen Squillace Michele Bowman Jaclyn Gleason
Laurie Bremer Tiffany Rinehimer Maria Fontaine Karen Sheridan James Eggleston Janet Kaiser Audra DiBacco 5. Appointment to Committees on Special Education APPOINTMENT TO Motion to approve the appointment to Committees on Special COMMITTEES ON Education. SPECIAL Moved by: Mr. Buono EDUCATION 6. Appointment of Impartial Hearing Officers for Committee on APPOINTMENT OF Special Education IMPARTIAL Motion to approve the appointment of impartial hearing officers for HEARING the Committee on Special Education. OFFICERS Moved by: Ms. Buono 7. Appointment of Election Workers for District Votes APPOINTMENT OF Motion to approve the appointment of election workers for district ELECTION votes. WORKERS Moved by: Mr. Buono 8. Designations DESIGNATIONS A. Official Depository for District Funds B. Official District Newspaper C. Day and Time of Regular Board of Education Meetings (Tentative scheduled attached for 2014-2015 school year) D. Rate for Mileage Reimbursement E. Prices for School Meals F. Athletic Admission Rates Motion to approve the above designations. Moved by: Mr. Buono
9. Authorizations AUTHORIZATIONS A. Individual Authorized to Certify Payrolls B. Individual Authorized to Sign Purchase Orders in Absence of Purchasing Agent C. Attendance at Conferences, Conventions, and Workshops D. Petty Cash Funds E. Authorized Signatures on Checks F. Board and District Memberships in Professional Organizations G. School District Employee and Officer Indemnification H. District-Owned Cell Phones I. Credit Cards and Store Purchase Cards J. Budgetary Transfers K. Substitute Rates for Instructional Staff L. Substitute Rates for Central Administration Substitute Typist Motion to approve the above authorizations. Moved by: Mr. Buono 10. Policy Manual Adoption and Review POLICY MANUAL Resolved, that the Board of Education of the East Greenbush Central ADOPTION School District authorizes and adopts the District Policy Manual developed in conjunction with the New York State School Boards Association (NYSSBA) and the school attorney for the 2014-2015 school year and new and revised policies during the year in accordance with Policy #2410, Policy Development, Adoption, Implementation, and Review. Motion to approve the policy manual. Moved by: Ms. Curran Seconded by: Ms. Taylor Resolved, that the Board of Education of the East Greenbush Central School District adopts the following policies requiring Board of Education review for the 2014-2015 school year with changes as presented (none): #6240, Investments #6700, Purchasing #5300, Code of Conduct Series (5300 5300.80) #1900, Parental Involvement
Motion by Mr. Mann and seconded by Ms. Maciol to approve the above policies. 11. Medicaid Compliance Program MEDICAID Resolved, that the Board of Education of the East Greenbush Central COMPLIANCE School District authorizes and adopts the Medicaid Compliance Program PROGRAM as revised in accordance with Board of Education Policy #6685, Medicaid Compliance. Motion to approve the Medicaid Compliance Program. Moved by: Ms. Curtin Seconded by: Mr. Buono 12. Procedures for Post-Issuance Compliance with Federal Ta Law POST-ISSUANCE Resolved, that the Board of Education of the East Greenbush Central COMPLIANCE School District authorizes and adopts Procedures for Post-Issuance PROCEDURES Compliance with Federal Ta Law. Motion to approve the Post-Issuance Compliance Procedures. Moved by: Mr. Dunn Seconded by: Ms. Curran 13. Interscholastic Athletic Rates INTERSCHOLASTIC Motion to approve the interscholastic athletic rates. ATHLETIC RATES Moved by: Mr. Dunn Seconded by: Ms. Curran 14. Certification of Board Members Addresses CERTIFICATION OF Dr. Harrison asked everyone to verify the listing. No corrections were BOE ADDRESSES noted. Moved by: Ms. Taylor Seconded by: Mr. Mann 15. Board of Education Committees and Liaisons BOE COMMITTEES Mr. Buono and Ms. Maciol volunteered to serve on the Finance and AND SPECIAL Audit Committee. Ms. Garrigan-Piela requested to serve as the LIAISONS alternate for the Mentor Steering Committee. Mr. Mann volunteered
for the Capital Area School Boards Association. Ms. Maciol agreed to serve as the liaison to Greenbush Child Caring. Dr. Nagle requested that any other changes be sent by e-mail. 16. Adjournment of Organizational Meeting ADJOURNMENT Motion by Ms. Curran and seconded by Ms. Curtin to adjourn the organizational meeting. Time: 7:48 p.m. Respectfully submitted, Karen J. Curran Assistant Clerk Business Meeting The Business Meeting began at 7:49 p.m. BUSINESS MEETING BEGINS 3. E Officio Student Council Comments EX OFFICIO None at this time. COMMENTS 4. Public Forum PUBLIC FORUM Dr. Nagle introduced Genna DiSotto, a newly hired reading teacher at the Donald P. Sutherland Elementary School. 5. Board Forum BOARD FORUM Ms. Garrigan-Piela said it was a great year at East Greenbush Schools last year, and she hoped for a great year this year. She welcomed Mr. Buono to the Board of Education. Mr. Buono welcomed Dr. Pampel to the District and thanked the community for supporting him. He looked forward to serving on the Board. Ms. Maciol, Ms. Curtin, and Ms. Taylor welcomed Dr. Pampel and Mr. Buono. Ms. Taylor also welcomed Ms. DiSotto to the District. Ms. Curran also gave a welcome to Dr. Pampel and Mr. Buono. She thanked her fellow Board members for their volunteer time on the Board. Dr. Nagle shared the annual Albany Business Review Schools Report. She said the District is ranked ninth, and the Business Review s
calculation of the ranking changed from last year. The Superintendent spoke of the success of the Math Department, ranking 2 nd out of 86 schools. The English Department was ranked 8 th. Dr. Nagle reported that the summer construction work continues to go well, and there are no major issues to report. Ms. Garrigan-Piela commented that the rankings are not purely based on academics. She also spoke about the benefits of using the military s SAT prep program. Dr. Harrison commented that the Business Review Rankings were done by a private business and not by an educational organization. 6. Minutes MINUTES Be it Resolved, that upon the recommendation of the District Clerk, the Board of Education approves the minutes of June 11, 2014 Moved by: Ms. Taylor Vote: Ayes 7, Nays 0, Abstentions 2 (Mr. Buono, Ms. Maciol) 7. Regular Business REGULAR Approval of Programs for Resident Children with Disabilities BUSINESS Be it Resolved, that upon the recommendation of the Superintendent, the Board of Education approves the programs for resident children with disabilities as presented. Moved by: Mr. Buono Seconded by: Ms. Curran 8. Reports and Presentations Superintendent of Schools REPORTS AND PRESENTATIONS B. Resolution Regarding State Environmental Quality Review RESOLUTION- The following resolution was offered by Ms. Curran, who moved its STATE adoption, seconded by Ms. Maciol to wit: ENVIRONMENTAL QUALITY WHEREAS, the East Greenbush Central School District Board of REVIEW Education has considered the impacts to the environment of the proposed project (the Proposed Action, SED Project No. 49030106-0009-013) described as follows: Installation of two (2) new scoreboards one at the High School Baseball Field, and one at the High School Softball Field. Both scoreboards are approimately nine (9) feet wide and four (4) feet high and will be erected about ten (10) feet off the ground on steel columns.
WHEREAS, the Board has reviewed the scope of the Proposed Action and has further received and considered the advice of its Architects, CSArch, with respect to the potential for environmental impacts resulting from the Proposed Action; and WHEREAS, the District has reviewed the Proposed Action with respect to the Type II criteria set forth in 6 NYCRR part 617.5(c)(1), (2) and (3) and concluded that the project involves activities involving no substantial changes in eisting structures or facilities, and replacement, rehabilitation or reconstruction of structures or facilities in kind and routine activities of an educational institution, now therefore: BE IT RESOLVED, by the Board of Education as follows: 1. The Proposed Action individually and collectively does not eceed thresholds established under 6 NYCRR Part 617 of the State Environmental Quality Review Act (SEQRA). 2. The construction cost of the Proposed Action, as determined by CSArch, the School Architect will be zero, as the scoreboards are being donated by the Booster Club and the labor is being donated by local residents. 3. The Superintendent of Schools and all officers and employees of the District are hereby authorized and directed to take all steps reasonably necessary or appropriate to complete the installation of the two new scoreboards at the High School Baseball/Softball Fields. 4. This Resolution shall be effective immediately. The vote on the forgoing Resolution was as follows: Dr. Harrison Aye Mr. Mann Aye Mr. Buono Aye Ms. Curran Aye Ms. Curtin Aye Mr. Dunn Aye Ms. Garrigan-Piela Aye Ms. Maciol Aye Ms. Taylor Aye A. Board of Education 2014-2015 Goals BOE GOALS Dr. Harrison indicated that Board members had received a draft of 2014-2015 goals for review. Mr. Mann offered to rewrite the safety goal and objectives. Ms. Garrigan-Piela suggested that the training in #4D also be given to students and volunteers. Dr. Harrison epressed concern with the additional time commitment needed from volunteers. Ms. Garrigan- Piela said many times students have had to take action in emergency
situations. She shared the training may not necessarily be a mandatory sit-down session. Dr. Harrison asked that any requirements for volunteers be specific. Dr. Nagle noted that District personnel always go above and beyond Board goals with regard to informing individuals of safety protocols. Mr. Mann said that students need to take direction in the event of an emergency. He shared that the building principals are very proactive in practicing appropriate emergency drills. Ms. Garrigan-Piela suggested there be an understanding that emergency protocols be shared with students. Mr. Mann said that it is appropriate at the beginning of the school year. Mr. Dunn epressed that in the event of a critical incident, it was important to maintain order and have a simple process that everyone can understand. Mr. Mann also said that the new safety goal would encompass natural disasters, similar to the roof emergency at the Howard L. Goff School. Dr. Nagle requested that #4B be modified to note Superintendent rather than District Superintendent. Dr. Harrison suggested that item #3F be removed as the Board actions are very transparent to the public. Ms. Garrigan-Piela liked the proposed combination of objectives #3B and #3E. Dr. Nagle spoke of the many current methods of engagement with local political officials. Mr. Mann suggested that local officials be engaged for shared service opportunities. There was general consensus that the first statement under goal #2 be selected. Ms. Maciol suggested that sustainability be added to goal statement. Mr. Buono questioned what areas of growth are reviewed. Dr. Nagle spoke of the review of enrollment and District programs offered. Mr. Edson also added housing and new business development. Ms. Garrigan-Piela suggested that #2E be listed as the MAP program. Dr. Nagle said the program may be renamed when finally established. Dr. Harrison offered the final official name could be placed in the following year s objective. Dr. Nagle said that objectives #1H and #1I are already part of the CCS annual process. Mr. Dunn suggested that the technology objectives be combined into one objective. Mr. Mann believed #1J should be charged to the Technology Committee. Ms. Taylor believed #1G was a responsibility of the Technology Committee. The consensus was to leave #1B as stated and restate #1C as necessary to incorporate technology objectives. Mr. Buono and Ms. Garrigan-Piela spoke about the importance of professional development.
9. Tabled Motions TABLED MOTIONS None at this time. 10. Old Business OLD BUSINESS None at this time. 11. Consent Agenda CONSENT AGENDA A. Financial Reports FINANCIAL 1. Warrants #79, 80 REPORTS 2. Treasurer s Reports None at this time. B. Personnel PERSONNEL 1. Instructional/Instructional Support Personnel #631 as Recommended by Superintendent 2. Non-Instructional Support Personnel #631 as Recommended by Superintendent C. Appropriation of E-RATE Funds E-RATE FUNDS D. Health Services Contract HEALTH SERVICES CONTRACT E. Acceptance of Gifts and Authorization to Increase the ACCEPTANCE OF 2013-2014 and 2014-2015 Budget GIFTS, INCREASE BUDGET F. Bid Milk and Milk Products BID-MILK G. 2014-2015 Free and Reduced Price Income Policy Information FREE AND REDUCED PRICE POLICY H. Attendance at NYSPHSAA Central Committee Recognition NYSPHSAA DINNER Dinner I. Affordable Care Act Services AFFORDABLE CARE ACT Be it Resolved, that upon the recommendation of the Superintendent, the Consent Agenda, without Item #11-B-1, Instructional/Instructional Support Personnel #631 and Item #11-H, Attendance at NYSPHSAA Central Committee Recognition Dinner, be approved as presented. Moved by: Ms. Taylor Seconded by: Ms. Curran
Approval of Item #11-B-1, Instructional/Instructional Support Personnel #631 Moved by: Ms. Maciol Vote: Ayes 8, Nays 0 Abstentions 1 (Ms. Taylor) Approval of Item #11-H, Attendance at NYSPHSAA Central Committee Recognition Dinner Moved by: Ms. Curran Vote: Ayes 6, Nays 0, Abstentions 3 (Dr. Harrison, Ms. Taylor, Ms. Garrigan-Piela) 12. New Business NEW BUSINESS Dr. Harrison said that NYSSBA recently did a survey on student representatives at Board of Education meetings. He suggested the Board consider having 2 student representatives from Columbia sit at the Board table on an alternate basis throughout the year. The representatives would be non-voting members and receive Participation in Government credit as appropriate. A project report was suggested. Dr. Nagle suggested reaching out to other Boards of Education who may have student representatives to find out their process and weigh the pros and cons of the proposed change. Ms. Garrigan-Piela suggested that students be asked to apply for the positions. Dr. Harrison said that procedure may not be feasible in the first year and perhaps the Columbia administration could make a suggestion. Mr. Dunn requested the results of the NYSSBA survey be distributed at the August 13 meeting. Ms. Taylor supported Ms. Garrigan-Piela s idea of an application process that would open up the opportunity to all students. Mr. Buono asked if anyone knew the school district who requested the survey on the topic. Ms. Garrigan-Piela noted the student representatives on the Education Foundation Board have been ecellent. Dr. Harrison also noted student involvement on the Technology Committee. Ms. Garrigan-Piela shared the benefit of the student participation on the Board counting toward the community service requirement.
Mr. Mann suggested that the shared services objective as part of the Board goals be a priority work item sooner rather than later. He suggested communication with local town officials. Ms. Garrigan-Piela said a number of individuals at the HVCC conference epressed interest in working with the school. Ms. Maciol suggested a strategic approach to a meeting and achieving outcomes. She noted there are sometimes barriers to working together with individuals from different political parties. Mr. Mann offered an eample of a municipality building a highway garage, but the gas pumps could be used by both the town and school. He said a meeting would generate a series of shared ideas and that a dialogue has to be started. Mr. Edson said that specific guidelines on the required government efficiency plan are not yet available. He suggested a possible October timeframe for a meeting, which would be well ahead of the June 1 plan deadline to the State. Dr. Harrison asked if the transportation efficiency study was still underway. Mr. Edson said that study has been discontinued at this time. Ms. Garrigan-Piela offered that shared approaches do not always result in cost savings, but possibly increased services to the public. Dr. Harrison suggested that an approach to the municipal sharing meeting be developed. Mr. Buono noted that NYSSBA is hosting certain conferences throughout the state. Mr. Mann noted that NYSSBA Eecutive Director Kremer was at the recent HVCC conference. Ms. Maciol asked for consideration to use IPADs at Board meetings rather than paper documents. Ms. Garrigan-Piela said Mr. O Hara has information on how to make this change. Mr. Dunn asked everyone to complete the Board evaluations for the upcoming retreat. 13. Committee Reports COMMITTEE None at this time. REPORTS 14. Public Forum PUBLIC FORUM None at this time. 15. Board Forum BOARD FORUM None at this time.
16. Adjournment ADJOURNMENT Motion by Ms. Curtin and seconded by Ms. Curran to adjourn the meeting. Time: 9:20 p.m. Respectfully submitted, Karen J. Curran Assistant Clerk