BOARD WORK SESSION May 15, 2017 Board President Bauer called the work session to order at 5:30 p.m. in the District Board Room, 401 76 th Avenue SW, Cedar Rapids. Board members present: Kelsey, Hahlen, Pospischil, Ehle, Peterson joined at 5:58. Absent: Hodina. Administrators present: John Speer, Jim Rotter, Sue Skala, Noreen Bush, Erik Anderson, Virginia Scott. Others present: Steve Doser, Steve Knierim, Joe Tursi, Vicki Hyland. Virginia Scott, Nutritional Services Director provided a brief presentation on a proposed online service called Nutrislice to be utilized by the Nutritional Services Department. The service is customizable to show the daily menu at each building that can be accessed via a computer or smart phone device by both parents and students. The program provides nutritional information for each item, allows users to check for food allergy items, carbohydrate counts, and utilizes language translation. It was explained that this will be helpful for nursing staff as well to check on nutritional information and food allergy issues for students within their buildings. The program can also be utilized when the District switches over to electronic menu boards within the buildings. The CCEA update was postponed until a later date. Superintendent Speer shared information pertaining to the budget planning, schematic design & construction estimates as provided by Stecker and compared those estimates to the actual bids received and projected overall costs planned for the High School renovation expansion project. Data indicated that the bids and estimated other costs are within the estimates provided but toward the higher end with an overall cost estimated as high as $57.5 Million and actual bid and current estimates at $53.8 Million. Additional information shared included a planning document that was shared with OPN Architects and Bond Counsel which provides a timeline of project start dates, for the High School, ECC, and Elementary remodel projects. Also included, in the planning timeline, is the anticipated revenue sources from Bond sales, PPEL receipts and SILO (state $.01 cent) over the next 5 fiscal years which will all be utilized to complete the projects. The Board asked about the pace of projects and if some of the items at the Elementary buildings could be started. It was explained that some of those items could be considered but that most work in those buildings would need to be completed in the summer months when school is not in session. Board Secretary Rotter explained the extent of the work and timing issues related to the flow of funding as well as the District s ability to appropriately oversee the volume of projects as planned during the next 5 fiscal years. Representatives of OPN Architects visited with the board about the bids received and the necessity to pull the planned casework out of the project due to contractor s inability to secure bids for the work. It was explained that the casework will be rebid in the next few months at an estimated value of approximately $700K. It was also explained that although only a single bid from Rapids Foodservice was received for the Kitchen equipment the bid was very good and below estimates. As there was additional time available, the Board moved to late work session item Board Elections fall 2017. A planning schedule, provided by the Linn County Auditor s office was reviewed for the September 18, 2017 election. The Board concluded the early work session at 6:27 pm. The Board re-convened in work session at 7:37 pm. Superintendent Speer provided Board members with a schedule for the planned Heights Elementary Principal interviews inviting Board members to be a part of the Administrative interview team. The Board concluded the session at 7:48 pm Randy Bauer, Board President Jim Rotter, Board Secretary
PUBLIC HEARING 2016-17 BUDGET AMENDMENT MAY 15, 2017 The hearing was called to order by President Bauer at 6:30 PM in the Educational Services Center Board Room. Roll call indicated the following members present: Kelsey, Hahlen, Pospischil, Ehle and Peterson Absent: Hodina Others in attendance included: Superintendent Speer, Board Secretary Rotter, Sue Skala, Noreen Bush, Erik Anderson, and Chris Henschel Jim Rotter, Board Secretary, verified at President Bauer s request that the hearing notice had been published as required by law. President Bauer announced that this was the time, place, and date to hold a hearing and consider public comment on the proposed 2016-17 Budget Amendment. There was none. Board Secretary Rotter explained the various components of the Budget which includes categories of Instruction, Support Services, Non-instructional, and Other Expenditures. It was explained that anticipated expenditures in two of the categories indicated an adjustment was necessary. 05-15-17-01 Motion by Pospischil, seconded by Hahlen to approve the 2016-17 Budget Amendment with anticipated Support Services expenditures of $22,219,167 and Other Expenditures of $32,859,403. Roll Call vote: 6-0 05-15-17-02 Motion by Kelsey, seconded by Peterson to adjourn the Public Hearing At 6:35 pm. Carried: 6-0 Randy Bauer, President James Rotter Jr., Secretary
MINUTES BOARD MEETING COLLEGE COMMUNITY SCHOOL DISTRICT May 15, 2017 Board Minutes are not official until approved at the next regular scheduled board meeting. The Meeting was called to order by President Bauer at 6:36 p.m. in the Educational Services Center Board Room. Roll call indicated the following members present: Kelsey, Hahlen, Peterson, Ehle and Pospischil Absent: Hodina. Others in attendance included; Superintendent Speer, Board Secretary Rotter, Sue Skala, Noreen Bush, Erik Anderson, & Chris Henschel. 05-15-17-03 Motion by Ehle, seconded by Kelsey to approve the agenda as presented. President Bauer asked if there was any person who wished to address the Board about any agenda item. There was none. Superintendent Speer recognized the dedication of Sue and Ed Lala for 21 years of sponsorship in their efforts to plan and conduct the Washington DC trip for Middle School Students. It was explained that the trip has been taken since the 1976 school year. 05-15-17-04 Motion by Pospischil, seconded by Hahlen to approve minutes of the Work session, public hearing and regular meeting of April 10, 2017; to approve Athletic Summary, Summary of Account Balances, Miscellaneous Revenue Summary, and Expenditures to Date Report for the month ended April 30, 2017; to approve the list of bills as presented at a total amount of $2,708,684.92. Superintendent Speer thanked each Board Member for their work as Board Members and their dedication to the students of the District in recognition of School Board Recognition week. 05-15-17-05 Motion by Peterson, seconded by Pospischil to approve all Personnel Matters as presented. 05-15-17-06 Motion by Peterson, seconded by Pospischil to approve open enrollment out and in for the 2016-17 & 2017-18 school years as presented.
05-15-17-07 Motion by Peterson, seconded by Pospischil to approve out of State travel for Middle School students to travel to Washington DC on April 4-8, 2018 to tour the nation s Capital. 05-15-17-08 Motion by Peterson, seconded by Pospischil to approve Special Education Contracts as presented. 05-15-17-09 Motion by Kelsey, seconded by Peterson to approve the Base Bid, Alternate 1A, Alternate 1B, and Alternate 2 bid of Larson Construction Company of Independence, Iowa at a total cost of $47,820,000 to complete work associated with the High School renovation and expansion project. 05-15-17-10 Motion by Pospischil, seconded by Hahlen to approve the Bid of Rapids Foodservice Company of Cedar Rapids, Iowa at a total cost of $1,156,003 to provide Food Service equipment associated with the High School renovation and expansion project. 05-15-17-11 Motion by Pospischil, seconded by Hahlen to approve the sale of the 2016-17 Student Built house at a price of $335,000 with a closing date of June 30, 2017 And to authorize Board Secretary Rotter to execute all necessary legal documents To conduct the sale pursuant to Iowa Code 297.22(3). The Board did not take action on the High School construction testing quotes. 05-15-17-12 Motion by Pospischil, seconded by Ehle to approve change order #1 with L.L. Pelling for an additional $19,523.39 for work associated with the High School parking expansion and tennis court project. 05-15-17-13 Motion by Hahlen, seconded by Peterson to approve the proposal submitted By Nutrislice Inc. of Broomfield, Colorado to provide services for the Nutritional Department at a set up cost of $500 and ongoing annual cost of $2,000 as presented. 05-15-17-14 Motion by Kelsey, seconded by Pospischil to approve the transfer of funds from the SAVE fund to the Debt Service fund to provide property tax relief In the amount of $2,835,000.
05-15-17-15 Motion by Pospischil, seconded by Kelsey to approve a resolution appointing Paying agent, Bond Registrar, and Transfer Agent, Approving the Paying Agent, Bond Registrar and Transfer Agent Agreement, and Authorizing the Execution of Same. Approval of form of Tax Exemption Certificate, Approval of Continuing Disclosure Certificate, Resolution Amending the Resolution Authorizing the Issuance of Approximately $20,000,000 General Obligation School Bonds and Levying a tax for the Payment Thereof. Roll Call Vote: Ayes 6 Nays 0 05-15-17-16 Motion by Pospischil, seconded by Peterson to approve first reading of Board Series 1000 s with code reference checks as outlined on 1001.2, 1003.5 & 1004.1 as presented and to be reviewed by the Superintendent. 05-15-17-17 Motion by Peterson, seconded by Ehle to approve membership and pay Dues to the Iowa School Board Association in the amount of $11,744.00 for the 2017-18 school year Carried 5-1 (Bauer) 05-15-17-18 Motion by Pospischil, seconded by Kelsey to approve membership and pay Dues to the Iowa School Finance Information Services in the amount of $3,603.35 for the 2017-18 school year 05-15-17-19 Motion by Kelsey, seconded by Ehle to approve Administrative Salary and compensation ranges for the 2017-18 school year as presented.. 05-15-17-20 Motion by Pospischil, seconded by Peterson to approve Student Teaching Agreements with Luther College, Morningside College, and the University of Northern Iowa for the 2017-18 school year as presented.. 05-15-17-21 Motion by Peterson, seconded by Ehle to approve an agreement with Northwest Evaluation Association for student testing services in the amount of $53,550 for the 2017-18 school year as presented.. 05-15-17-22 Motion by Hahlen, seconded by Kelsey to enter into closed session pursuant to Iowa Code 21.5(1)(e) to consider the expulsion of a student at 7:25 pm. Roll Call vote: Ayes 6 Nays 0 The Board re-convened in open session at 7:34 pm
05-15-17-23 Motion by Hahlen, seconded by Kelsey to approve the consent agreement as discussed in closed session concerning the student who was the subject of the closed session. Roll Call vote: Ayes 6 Nays 0 05-15-17-24 Motion by Peterson, seconded by Hahlen to adjourn at 7:36 PM Carried 5-0 Randy Bauer, President James Rotter Jr., Secretary