VENTURA UNIFIED SCHOOL DISTRICT SPECIAL MEETING MINUTES Wednesday, June 23, 2015 Trudy Tuttle Arriaga Education Service Center Susan B. Anthony Room 255 West Stanley Avenue, Suite 100 Ventura, California 93001 Call to Order The Board of Education of the met on Tuesday, June 23, 2015 at the Education Service Center, in the Susan B. Anthony conference room, 255 W. Stanley Ave., Suite 100, Ventura, California. President Debbie Golden called the meeting to order at 3:00 p.m. A roll call of Board members confirmed that all were present. President: Vice President: Deputy Superintendent: Assist. Supt. Ed. Services: Debbie Golden Barbara Fitzgerald Velma Lomax John B. Walker Mary Haffner Joseph Richards Jennifer Robles Adoption of Agenda It was moved by Mrs. Haffner, seconded by Mr. Walker and carried unanimously to adopt the agenda with noted changes as listed below: Mr. Richard requested to pull item regarding Approval of Superintendent Recommendation for Assistant Superintendent of Human Resources. For reasons of public transparency, he noted that approval of contract should not be taken at a special board meeting, and due to Superintendent Michael Babb s prior vacation travel plans he could not be present to make appropriate appointment. Dr. Robles requested to pull item regarding District Common Core Mathematics Adoption Grades 6 8. In review of the adoption process, she is not clear if this math curriculum is the best choice. Plans are to conduct a semester pilot of curriculum, prepare and make recommendation in January. Mr. Walker noted difficulty parents have expressed to him with understanding of math and difficulty in assisting their student with homework. For this reason he recommends that a parent representative from the District English Language Advisory Committee, Elementary, Middle schools are included in the review process for curriculum. He also stated that the teachers, Education Code and policy are the driving force in curriculum decision. Dr. Robles responded to Mrs. Haffner and assured her that the parent voices will be open for solicitation. Public Comment on Closed Session Items - None CLOSED SESSION (WOODEN CONFERENCE ROOM) It was moved by Ms. Fitzgerald, seconded by Mrs. Lomax and carried unanimously that the Board adjourn to closed session to discuss public employee discipline/dismissal/release and conference with labor negotiators. Approval of Superintendent s Recommendation for Assistant Superintendent of Human Resources Per agenda approval above, this item was pulled and moved to the next scheduled Board meeting of July 28, 2015
At this time, Dr. Robles, Mr. Richards and the Board of Education took a moment to acknowledge Ms. Kathy Asher, retiring assistant superintendent human resources for her work and dedication to VUSD. Presentation of the 2015-16 Final Budget Mr. Richards presented the proposed 2015-16 Budget that included assumptions for multi-year projections that included information on the Local Control Funding Formula cost of living adjustments, gap funding percentages, special revenues to include Parcel Tax, Medi-Cal Administrative Activities and the ASSETS Grant. He noted receipt of one time funds for classroom furniture, vehicles, books, supplies, staff development, equipment and facilities projects. Also included in presentation were assumption projection for multi-year staffing additions, revenue and expenditures. He noted that budget approval will take place during the action section of today s meeting (copy of the presentation will be included with official minutes) Education Service Center Entrance Sign The Board of Education revisited the renaming of the Education Service Center to the Trudy Tuttle Arriaga Education Service Center which was approved at the special board meeting of April 1, 2015. The Board discussed the expectations in regards to the entrance sign, near the guard house located on Stanley Ave. Mrs. Lomax indicated that the approval that took place on April 1, was specific to the section of the building identified as Suite 100 and not the entire building. Mrs. Golden noted that as result of the special meeting, it was suggested to gather cost estimate, sign design and wording for the entrance sign and assumption made that sign would be considered for change to add Dr. Arriaga s name. Mr. Walker indicated that the purpose of the entrance sign is to identify the entity of and not the building. He noted that the sign in question contains names of other organizations that exist on the property. The purpose of entrance sign on Stanley Avenue is to designate Ventura Unified School District as the main headquarters. He believes the Board is fully honoring Dr. Arriaga by having named the building identified as suite 100 as the Trudy Tuttle Arriaga Education Service Center. Board members entered into discussion to ensure that all were in unity and clear that the purpose of the entrance sign is to identify the corporate name of. The unanimous vote that took place at the April 1, 2015 special meeting was specific to section of the building identified as Suite 100 and not the entire property. Mr. Richards clarified that the entrance sign currently reads Ventura Unified School District, Education Service Center, and understands that consensus of the Board is to change the sign to only read to include address numbers visible from the street. Title III Supplemental Services-Revised Local Educational Agency Plan Performance Goal 2 for Limited English-proficient Students (Action Requested) Dr. Robles noted that Federal regulations require districts to submit an annual Local Educational Agency Plan describing the supplemental programs and activities for Limited English-proficient students including a description of how Title III resources will be allocated for implementation of those programs and activities. That information is included in the VUSD LEA Plan under Performance Goal 2 for Limited English-proficient students. Beginning in 2014, annual revision and approval process is required for districts to receive Title III funding. It was moved by Ms. Fitzgerald, seconded by Mr. Walker and carried unanimously to approve the above item as per requirement. Certification of Signatures Amendment (Action Requested) It was moved Mrs. Haffner, seconded by Mrs. Lomax and carried unanimously to approve the certification of additional signature of a new staff member, Superintendent Michael Babb to authorize and sign specific documents for period July 1, 2015 through December 31, 2015. Academy of Technology and Leadership at Saticoy (ATLAS) Request for Schoolwide Title I Status in 2015-16 (Action Requested) 2
It was moved by Mrs. Lomax, seconded by Mrs. Haffner and carried unanimously to approve the request for The Academy of Technology and Leadership at Saticoy (ATLAS) to become a School wide Title I school beginning 2015-16. Dr. Rickard, Director of Student Performance and Program Evaluation conducted a needs assessment and created a plan to improve student achievement. The School Site Council approved the plan on June 4, 2015. Schools are no longer required to submit an application for School wide status to the State for approval. 2015-16 Consolidated Application for Funding Categorical Aid Programs (Part I and II) (Action Requested) It was moved by Mrs. Haffner, seconded by Ms. Fitzgerald and carried to approve the Ventura Unified School District s 2015-16 Consolidated Application for Funding Categorical Aid Programs (Part I and II). Part I will be submitted to the California Department of Education by June 30, 2015. Part II of the application will be due March, 2016. Parts I & II of the Consolidated Application may be approved for submission by the governing board at the same meeting per California Department of Education guidelines. District Common Core Mathematics Adoption Grades 6 8 Per agenda approval of the governing board, and at the request of Dr. Robles this item was pull ACTION ITEMS Adoption of Local Control Accountability Plan (LCAP) It was moved by Mr. Walker, seconded by Mrs. Haffner and carried unanimously to adopt the Ventura Unified School District Local Control Accountability Plan developed with input from a diverse group of stakeholders and is a three year plan beginning 2015-16 school year. This plan will be reviewed and adjusted annually utilizing established progress indicators. Blanche Reynolds Elementary School Tile Project It was moved by Ms. Fitzgerald, seconded by Mrs. Lomax and carried unanimously to approve the Blanche Reynolds Elementary School tile project. Approval of the 2015-16 Final Budget It was moved by Mrs. Haffner, seconded by Mr. Walker and carried unanimously to approve the 2015-16 Budget as indicated below: The Board of Education reviewed the budget in accordance with State adopted criteria and standards. a. Form 01 General Fund/County School Service Fund b. Form 11 Adult Education Fund c. Form 12 Child Development Fund d. Form 13 Cafeteria Special Revenue Fund e. Form 14 Deferred Maintenance Fund f. Form 20 Special Reserve Fund for Postemployment Benefits g. Form 21 Building Fund h. Form 25 Capital Facilities Fund i. Form 35 County Schools Facilities Fund j. Form 51 Bond Interest and Redemption Fund k. Form 73 Foundation Private-Purpose Trust Fund 1. Form A Average Daily Attendance m. Form CB Budget Certification n. Form CC Workers Compensation Certification o. Form MYP Multiyear Projections General Fund p. 01CS Criteria and Standards Review 3
Resolution #15-20 Requesting County of Ventura Place Parcel Tax on 2015-16 Tax Roll It was moved by Mrs. Lomax, seconded by Ms. Fitzgerald and carried unanimously to approve resolution in order to authorize the placement of the parcel tax on the 2015-16 tax rolls. Award of Bid #T1-16, Audio Visual Equipment Installation It was moved by Mr. Walker, seconded by Ms. Fitzgerald and carried unanimously to approve permission to award the bid for audio visual equipment installation for all groups, to the lowest responsive, responsible bidder, Empire Cabling, Inc., in the total amount of $444,197.00. This project will be funded by Measure Q and Facilities funds. Approval of Ventura Unified Educator Association s Initial Contract Proposals to Ventura Unified School District It was moved by Ms. Fitzgerald, seconded by Mrs. Haffner and carried unanimously to approve Ventura Unified School District s following initial contract proposals: Article 7 Safety Conditions Article 9 Class Size Article 18 Fringe Benefits Article 29 Retirement Programs CONSENT ITEMS It was moved by Mr. Walker, seconded by Mrs. Lomax and carried unanimously to approve consent items #1 - #6 as presented. 1. Decrease in Time Base of Classified Position Classification Location Time Base Funding Administrative Specialist I (B46023-2111) Family Resource Center/Will Rogers From: 8.00 Hrs / 205 Days To: 6.00 Hrs / 185 Days VNfL The position is currently vacant; therefore no action is required to issue a layoff notice. 2. Establishment of Classified Positions The Board of Education approved the establishment of the following Classified positions: Classification Location Time Base Funding Behavior Intervention Specialist (E29001) Special Ed Dept./Itinerant 8.00 Hrs / 181 Days Special Ed Child Nutrition Assistant I (D63136-3186) Child Nutrition Assistant I (D63137-3185) DATA 4.00 Hrs / 180 Days Food & Nutrition Services DATA 4.00 Hrs / 180 Days Food & Nutrition Services Paraeducator Computer Lab (E53058-3187) Pierpont 4.00 Hrs per Week / 32 Days Site Funds 4
3. Release of Probationary Classified Employee The Board of Education approved the release of the following classified employee during probation: Action ID Number: 100. 4. Ratification of Purchase Orders Board approved purchase orders and change orders as indicated: June 3, 2015 June 12, 2015; 128 Purchase Orders = $179,986.96. 5. Ventura Adult and Continuing Education s 2015-16 Course Approvals and Program Fees Ventura Adult and Continuing Education requested the Board of Education approve the course offerings and fees for the 2015-16 academic year. 6. Resolution #15-21 regarding Child Development Services California State Preschool Program The Board of Education approved the attached Child Development Services California State Preschool Resolution #15-21 for the purpose of providing child care and development services and to authorize the designated personnel to sign contract documents for fiscal year 2015-16. The resolution authorizes entering into local agreement number CSPP-5620 and indicates that the Superintendent or Deputy Superintendent, Business Services Division are authorized to sign the transaction for the Governing Board. BOARD/DEPUTY SUPERINTENDENT COMMENTS Mrs. Lomax requested future special board meeting/workshop with opportunity to discuss with new superintendent communication, work priorities, protocol, expectations, goal setting and building of relationship. Prior to starting of the new fiscal school year, it is important for the new superintendent to know and understand how this District functions. Mrs. Golden questioned if Mrs. Lomax was referring to a governance retreat workshop. The Board s consensus indicated that the meetings in question are separate. Clarification was made: First, a special meeting will be held on July 10, 2015 as requested by Mrs. Lomax and a governance retreat workshop to be held sometime in October. CLOSED SESSION None ADJOURNMENT At 5:30 p.m., it was moved by Mrs. Lomax, seconded by Mrs. Haffner and carried unanimously to adjourn the meeting to the next special board meeting to be held at 7:00 p.m. on Tuesday, July 28, 2015. President Secretary 5