MINUTES OF THE FREEHOLD TOWNSHIP COMMITTEE WORKSHOP MEETING, SEPTEMBER 9, 2008 At 5:30 P.M. the Township Committee met in the municipal building. Mayor Golub read the following statement: 1. Announcement to Open Public Meetings Act: In accordance with the Open Public Meetings Law, (c. 231 P.L. 1975), this meeting was announced by posting a notice on the bulletin board in the Municipal Building reserved for that purpose; by mailing such notice to the offices of the official newspapers of the Township on August 28, 2008 and by filing such notice with the Township Clerk. In attendance were Committeeman Anthony Ammiano, Committeewoman Dorothy H. Avallone, Committeeman Raymond Kershaw, Committeeman David M. Salkin and Mayor Eugene B. Golub Absent: None Also present: Thomas E. Antus, Township Administrator; Duane Davison, Esq., Township Attorney; and Terry Warner, Deputy Township Clerk. Mr. Davison read the following resolution: WHEREAS, N.J.S.A. 10:4-13 of the Open Public meetings Act permits the exclusion of the public from meetings of public bodies in certain circumstances which are set forth in N.J.S.A. 10:4-12 (b); and WHEREAS, the Township Committee of the Township of Freehold is of the opinion that such circumstances currently exist. NOW, THEREFORE, BE IT RESOLVED by the Township Committee of the Township of Freehold as follows: 1. The public shall be excluded from the discussion of any action upon the hereinafter specified matters. 2. The nature of the subject matter to be discussed is as follows:
1. Personnel 1.1 Assistant Administrator Interviews 2. Litigation 2.1 Village for Health Care & Rehabilitation of Workmen s Circle 3. Attorney-Client Privilege 3.1 Raceway Mall Parking Requirements 3.2 Former Counseling Center - Block 84, Lot 1 3.3 Olbis Route 537 Property 3. It is anticipated at this time the above-stated subject matter will be made public in approximately six months or at such time as any litigation discussed is resolved. The foregoing resolution was offered by Mr. Kershaw and seconded by Mr. Salkin. At 5:35 pm the Township Committee adjourned to Executive Session. At 8:00 pm the Township Committee returned to the Workshop Meeting. Formal Action: 2. Approval of Previous Minutes Mrs. Avallone moved to approve the Minutes of the Workshop Meeting and Executive Minutes of August 12, 2008, as presented, second by Mr. Ammiano. VOTE: AYES: Mr. Ammiano, Mrs. Avallone, Mr. Kershaw
None NAYS: None ABSTAIN: Mr. ABSENT: Mrs. Avallone moved to approve the Minutes of the Regular Meeting of August 26, 2008, as presented, second by Mr. Kershaw. VOTE: AYES: Mrs. Avallone, Mr. Kershaw, Mr. Salkin, Mayor Golub NAYS: None ABSTAIN: Mr. Ammiano ABSENT: None Formal Action: 3. Motion - Appointment of Teresa Warner as Future Assessment Search Officer (September 1, 2008 December 31, 2008) Mr. Ammiano made a motion to accept the appointment, seconded by Mr. Salkin. 4. Resolution R-08-240 Approving Consolidated Bills List Mr. Kershaw moved to adopt Resolution R-08-240, the Consolidated Bill List, dated September 9, 2008, in the amount of $7,421,776.85, seconded by Mrs. Avallone. VOTE: AYES: Mr. Ammiano, Mrs. Avallone, Mr. Kershaw*, Mr. * NAYS: None ABSTAIN: *Mr. Kershaw MRRSA bills, *Mayor Golub MRRSA and Hatch Mott bills ABSENT: None 5. Resolution R-08-241 Appointing Teresa Warner as Township Clerk
Mrs. Avallone moved the resolution, with amendment of the date of term should be August 31, 2011, seconded by Mr. Kershaw. 6. Resolution R-08-242 Governing Body Certification of the Annual Audit for 2007 Mr. Salkin moved the resolution, seconded by Mr. Ammiano. 7. Resolution R-08-243 Adopting the Recommendation of the Township Auditor and a Corrective Action Plan Mr. Ammiano moved the resolution, seconded by Mrs. Avallone. 8. Resolution R-08-244 Authorizing Acceptance of Late Payments Of Annual Utility Assessment Mr. Kershaw moved the resolution, seconded by Mr. Ammiano. 9. Resolution R-08-245 Extending Contract for One (1) Additional Year for Water and Sewer System Components and Emergency Service
Mrs. Avallone moved the resolution, seconded by Mr. Kershaw. 9a. Ordinance O-08-23 An Ordinance Amending an Ordinance Fixing Salary and Compensation of Certain Offices, Positions and Employees in the Township of Freehold, County of Monmouth and State of New Jersey, for the Year 2008 and Thereafter Known By Its Short Term As: The 2008 Salary Ordinance Mr. Salkin moved the ordinance to the meeting of September 23, 2008 for public hearing, seconded by Mr. Ammiano. Consent Agenda: The "Consent Agenda" section of the meeting agenda shall be preceded by an explanatory note substantially set forth as follows: "All matters listed under item "Consent Agenda" are considered routine by the Township Committee and will be enacted by (1) motion in the form listed below. There will be no separate discussion of these items. If discussion is desired of any item, that item will be considered separately." 10. Resolution R-08-246 Disbursing Overpayment and Cancelling Taxes 11. Resolution R-08-247 Authorizing Application for a New Jersey Department of Law and Public Safety,
Division of Highway Traffic Safety Drunk Driving Enforcement Fund Grant 12. Resolution R-08-248 - Authorizing Change Order Number 1, Contract 106, Weaverville Road Sanitary Sewer Extension 13. Resolution R-08-249 - Extending Contracts for One (1) Additional Year for Szechuan Star, Weaser s Ices, Gales Industrial Supply; Two (2) Additional Years for Lanigan Associates, Red the Uniform Tailor, Intapol Industries, Lawmen Supply Company of New Jersey, Inc., American Uniform and Bob s Uniforms; and Three (3) Additional Years for Campus Coordinates, LLC 14. Resolution R-08-250 - Authorizing Draw Down of Performance Letter of Credit for Wagner and Zupa, Site Plan No. 672-00 Mr. Ammiano moved the consent agenda resolutions as read, seconded by Mr. Salkin. Consent Agenda Resolutions for September 23 rd Regular Meeting 15. Authorizing Release of Performance Guarantees for Winding Woods @ Freehold, Subdivision No. 819-00 The governing body reviewed the foregoing items and approved the inclusion of them on the Consent Agenda of the next meeting. Motions: 16. 50 50 Raffle License - Freehold Township Music Parents Association (FTHS) 9/12/08, 9/26/08, 10/14/08, 10/17/08 and 11/7/08 17. Gift Auction Hadassah South NJ Region 5/3/09
Mr. Kershaw moved to approve the two raffles as presented, seconded by Mrs. Avallone. AUDIENCE: Jeannette Mistretta, Harding Road, asked what was needed for the Corrective Actions on the 2007 Audit. Mr. Antus explained there were four comments and he explained each comment. The Corrective Action Plan was adopted by resolution. Ms. Mistretta asked regarding the position being filled tonight, Township Clerk, does the position go out for bid? Mr. Antus explained that we are a Civil Service town and for some job titles we have to pick from the Civil Service list. For other positions, such as Township Clerk, the Township can pick who they choose to fill a position and do not go out for bid. Doris Lin, Winchester Drive asked the Committee if they were going to correct the Minutes of July 29, 2008 as she had asked. Mr. Salkin answered that the minutes show the Formal Action of the Governing Body and don t have to show every comment that is made. ADJOURNMENT: 8:20 P.M. Teresa Warner, Township Clerk