East Beaches Regional Complex Inc. Meeting of the Board of Directors 6:00 P.M. September 11, 2014 Living 360 Office, Grand Marais Community Central Meeting Minutes ATTENDANCE: Directors: Present: Jack Aspin, Roger Batchelor, Roberta Carriere, Cathy Chapman, Lionel Duruisseau, Ed Gunning, Walter Kleinschmit, Marilyn Schneider, Dennis Wasylyniuk, Laura Tutlies. Regrets: Dave Rogne, Brian Pannell-Project Manager Guests: Ken Thomas (Councillor RM St. Clements) 1. Call to Order, Determination of Quorum and Introduction of Guests The meeting was called to order at 6:07. A quorum was present. Ken Thomas was introduced as a guest. 2. Presentations None 3. Agenda Approval MOTION 2014.09.11.01: to approve the agenda of September 11, 2014, as circulated. Moved: Roger Batchelor Seconded: Roberta Carriere 4. Minutes - Approval a. 2014 08 14 available on website MOTION 2014.09.11.02: to approve the minutes of August 14, 2014, as circulated. Moved: Ed Gunning Seconded: Cathy Chapman 5. Officers Reports a. President- Marilyn Schneider As third is the last Board meeting of this term, Marilyn thanked the Board for their hard work this term. The phone lines have been installed in the Living360 Primary Care Centre. Staff training will be set up. b. Vice-President Walter Kleinschmit The Long Term Lease with the RM of St. Clements should be signed within days. c. Board Secretary- Dennis Wasylyniuk - attached Dennis reviewed his attached report
It was pointed out that we need to add the assets given to us by the Wellness Coalition: voice recorder, two mobile signs and laminator. d. Board Treasurer- Cathy Chapman - attached Marilyn reviewed the attached reports on behalf of Cathy, who has just been appointed as Treasurer. MOTION 2014.09.11.03: to pay MTS $151.42 for the Living360 Primary Care Centre phone bill Moved: Roberta Carriere Seconded: Lionel Duruisseau MOTION 2014.09.11.04: to pay Roberta Carriere $271.35 for expenses for the Grey cup ticket fund raiser. Moved: Jack Aspin Seconded: Walter Kleinschmit e. Project Manager- Brian Pannell 6. Standing Committees no report submitted ii. Playground Update Laura reported on the progress with the playground and indicated that it is on track. a. Capital Campaign - Dave Rogne no report b. Communications Laura Tutlies attached Laura elaborated on her report and indicated that posters for the AGM are up and that the newsletter has been distributed. MOTION 2014.09.11.05: that the newsletter be distributed on as broad a circulation as possible Moved: Walter Kleinschmit Seconded: Cathy Chapman MOTION 2014.09.11.06: that the Communication Committee be requested to develop a monthly communication with our members that includes highlights from the Board meetings as preapproved by the Board. Moved: Dennis Wasylyniuk Seconded: Lionel Duruisseau c. Medical Steering Committee- Lionel Duruisseau. Lionel gave an oral report: - The Medical Steering Committee has nearly completed its original objectives and will probably soon either dissolve or reform with new objectives. - Lionel informed the Board that is will not completing the second year of his term on the Board after the AGM, however he will stay on the Medical Steering Committee until the end of October, 2014.l d. Membership Committee Jack Aspin MOTION 2014.09.11.07: To accept: Heather Warman, Harvey Rowland and Josephine Lloyd as members of EBRC Inc. Moved: Jack Aspin Seconded: Walter Kleinschmit e. Special Events- Roberta Carriere - The Grey Cup Pool tickets are ready for distribution and sale
- The Wine Survivor Game is set up and running. Participants can enter at The Village Store and/or The Traverse Bay Store. The staff know the drill: 1 Buy a bottle of wine, 2 Place it along with $10 in the bag, 3 Fill in the form that the staff have, 4 Watch your email for instructions when the game begins - Roberta is currently working on Fund raisers for next year. - Roberta will pursue getting information on the Healthy Living Grant f. Technical Committee Dave Rogne/Todd Smith no report g. Volunteer Coordinator Cathy Chapman no report 7. Ad Hoc Committees a. Honorary Advisory Committee Formation Walter Kleinschmit/ Dave Rogne no report 8. Unfinished Business Referred from last meeting none 9. New Business a. AGM 2014 i. Nominating Committee Report Walter Kleinschmit/ Dennis Wasylyniuk Walter reported on the nomination/election procedures and on the arrangements made for the AGM. The Agenda was reviewed. It was noted that there will be a brief meeting of the Executive after the AGM to put the Executive Officers in place. b. Healthy Living Grant Roberta Carriere 10. Announcements This item was dealt with under Roberta s Special Events report. a. Next Regular Board Meeting Thursday, October 9, 2014 11. Adjournment of Regular Board Meeting MOTION 2014.09.11.08: To adjourn the meeting Moved: Laura Tutlies Seconded: Jack Aspin The meeting adjourned at 8:53 PM. Respectfully Submitted by Dennis Wasylyniuk Secretary, EBRC Inc.
APPENDIX REPORTS
EAST BEACHES REGIONAL COMPLEX Inc. ANNUAL GENERAL MEETING SEPTEMBER 13, 2014 11:00 AM 1. Call to Order 2. Opening Remarks/Welcome Introduction of Board 3. Acceptance of Agenda 4. Approval of Minutes 0f 20130914 AGM 5. Officer s Reports a. President Marilyn Schneider b. Vice President Walter Kleinschmit c. Secretary Dennis Wasylyniuk d. Treasurer Cathy Chapman - Adopt Financial Statements 2013 - Appoint Auditor 2014 6. Committee Reports a. GMCC Property Management Board Walter Kleinschmit b. Medical Steering Committee Lionel Duruisseau c. Capital Campaign - Dave Rogne/Walter Kleinschmit d. Communications Laura Tutlies e. Membership Committee Jack Aspin f. Special Events- Roberta Carriere g. Volunteer Coordinator Cathy Chapman 7. MOTION: To confirm the acceptance of the decisions of the Board of Directors to date, as reflected in the Officer s and Committee Report made to this AGM 8. Election of Directors Nominating Committee Walter Kleinschmit 9. Other Business 10. Closing remarks 11. Adjournment 12. Living360 Primary Care Centre Tours 13. Meeting of the New Board of Directors