COUNCIL February 27, 2012 at 7:00 o clock P.M. Village council met in regular session on the above date and time in the council chambers of the Municipal Building with Mayor Francis W. Leghart presiding over the meeting. NEWS MEDIA: Nancy Schaar (Times Reporter), Leigh Ann Rutledge (Free Press), and Georgette Huff (Mr. Thrifty). VISITORS: Cathy Mills, Fran Leghart, Ken Skinner, Mike Leslie, Ron Yeager, Chris Jacobs and Robert McKim. CALL TO ORDER: Mayor Leghart called the meeting to order at 7:00 o clock P.M. and those present recited the pledge of allegiance. ROLL CALL: Dan Locke, here; Andy Gonda, here; Mary Ann Miller, here; Shirley Hendrix, here; Luke Grimes, here and Wilma Lambert, here. Also present were Village Solicitor, Clark Battista; Village Administrator, Dennis Roudebush and Clerk-Treasurer, Judi Noble. MINUTES: Locke moved to approve the minutes of the February 13, 2012 council meeting as written and presented, seconded by Grimes. Roll call: Gonda, yes; Miller, yes; Hendrix, yes; Grimes, yes; Lambert, yes; and Locke, yes. Vote being 6-0, motion carried. CURBSIDE RECYCLING: Chris Jacobs, Director of the Carroll-Columbia-Harrison Solid Waste District informed council of the recycling figures comparing the 162 tons recycled in 2010 to the 176 tons of material recycled in 2011. Jacobs stated that it certainly pays to recycle and the village residents are proving it. He also thanked the council for continuing the system that was worked out with J & J Refuse. He advised there would be a spring clean-up on June 2, 2012 from 9:00 AM to noon at the Carroll County Fairgrounds for those wishing to dispose of tires, electronics, etc. CAER SECURITY RADIO PATROL: Mr. Robert McKim, president of Caer Security Radio Patrol presented a handout to council explaining that his business provides security and emergency communications in times of disasters and explained some of their services. Mr. McKim also explained what Skywarn Storm Spotters do and requested donations for this volunteer business. COMMITTEE REPORTS: FINANCE COMMITTEE: Locke advised the committee met February 21, 2012 at 6:30 o clock P.M. and discussed the following: 1) Establishing a baseline for the quality of the village s water supply prior to the drilling of wells. 2) Possibility of group testing of water to reduce our costs. 3) Testing should be EPA certified. 4) Recommending our Village Solicitor represent the village interest as our legal council 5) Requesting Village Solicitor to work on an addendum to a group lease to best protect the village water supply. 1
6) Recommend to council to advertise for bids to enter into an agreement with an oil/gas company. 7) Recommend entering a group lease with our addendum regarding the water supply. Following discussions, Lambert moved, seconded by Grimes to advertise for bids for five consecutive weeks to lease the village property for an oil/gas lease. Roll call: Locke, yes; Gonda, yes; Miller, yes; Hendrix, yes; Grimes, no; and Lambert, yes. Vote being 5-1, motion carried. WATER/SEWER COMMITTEE: Grimes advised the committee met this evening and discussed the following: 1) Wastewater dumping rates and limitations. 2) Scheduled another meeting for March 26, 2012 at 6:00 P.M. 3) Recommending advertising for bid the waterline replacement on 2 nd St. NW from High Street to Lincoln Avenue. BID FOR 2 ND ST. NW WATERLINE REPLACEMENT: Grimes moved, seconded by Locke to advertise for bids for the 2 nd St. NW water line replacement project. Roll call: Lambert, yes; Locke, yes; Gonda, yes; Miller, yes; Hendrix, yes; and Grimes, yes. Vote being 6-0, motion carried. 4) Superintendent Leslie is recommending advertising for a 60 kilowatt portable generator. BID FOR PORTABLE GENERATOR: Grimes moved, seconded by Gonda to advertise for bids for a portable generator for the sewer department. Roll call: Lambert, yes; Locke, yes; Gonda, yes; Miller, yes; Hendrix, yes; and Grimes, yes. Vote being 6-0, motion carried. STREET AND ALLEY COMMITTEE: Gonda informed the committee met this evening at 6:00 o clock PM and discussed the following: 1) Snow ban on the west side of McKinley Avenue going north from 5 th Street when snow is 2 inches or more. There is a problem with plowing the snow as residents are parking on both sides of the street. 2) Proposed street paving list. 3) Certified Station stating drilling on Rader and Main Street and placing monitor wells. 4) Request to close the alley beside the sheriff s office for a construction trailer 5) Engineering Associates informed of the Lincoln Avenue project. ALLEY CLOSURE: Gonda moved, seconded by Grimes to close the alley by the Sheriff s office for construction. During discussion the date for closure was questioned. Village Administrator informed there was no set start date yet. Council will leave the motion open-ended as to the dates and the Commissioners will advise when they need it closed. Roll call: Miller, yes; Hendrix, yes; Grimes, yes; Lambert, yes; Locke, yes; and Gonda, yes. Vote being 6-0, motion carried. SNOW BAN: Locke moved for a snow ban on McKinley going north from 5 th St. on the West side of the street when the snow is 2 or more. During discussion it was questioned how long the ban would be for and how the residents would be notified if it snowed during the night while they were sleeping and the plow trucks were going through before they were up. Locke rescinded his motion and the matter was tabled to discuss it with the residents. Village Administrator and Street Department superintendent will research the matter. 2
CLERK S REPORT: None. VILLAGE ADMINISTRATOR S REPORT: Village Administrator handed out a list of several items he is currently working on and briefly discussed some of them as follows: 4 TH STREET SE SEWER LINE REPLACEMENT PROJECT: Project is slated to start the second week in March. THANKS: To Valerie and Pam in the office and Kristin Maag of Maag Consulting for assisting in updating our website. OCMA: Attended the Ohio Cities and Managers Association meeting in Columbus on February 22 nd and 23 rd. AULTWORKS: Met with a representative to discuss possible training options. OHIO BWC: Met with a representative to discuss additional training needs. The village is in need of some update training. TUSCARAWAS VALLEY SAFETY COUNCIL: February 16, 2012 with Mayor Leghart. Attended the meeting on GAZEBO ON THE SQUARE: The Rotary Club has volunteered to paint the gazebo and the Street department has removed the solid sides due to deterioration. STREET PAVING LIST FOR 2012: process will begin soon. List has been prepared and the bidding DECORATIVE STREET LIGHT POLES: The senior class will possibly be painting the decorative street light poles in the downtown area as weather permits for their class project. WATER TREATMENT PLANT: We have started to receive RFQ s for the water treatment plant. Advertisement appeared in the Sunday Canton Repository on the 19th and RFQ s are due February 29 th. SIGN REQUEST: A request has been received to place a sign on the square for the spring musical scheduled for March 22 nd through March 24 th. Gonda moved, seconded by Grimes to permit the sign advertising the spring musical. Village Administrator stated the sign would go up 2 weeks before and down on March 30 th. Roll call: Miller, yes; Hendrix, yes; Grimes, yes; Lambert, yes; Locke, yes; and Gonda, yes. Vote being 6-0, motion carried. MAYOR S REPORT: RESOLUTION #2012-04: A Resolution repealing Resolution #2012-03 and amending the original appropriation ordinance for 2012 and declaring it an emergency. 3
Clerk explained the reason for repealing Resolution #2012-03 is that it is not permissible to transfer funds from an enterprise fund to a capital project fund outside of the enterprise fund. This was for the Lincoln Avenue project which will be funded by 4 departments. Mayor Leghart gave Resolution #2012-04 the first reading as an emergency. Lambert moved to suspend the rules for three readings for an emergency, seconded by Grimes. Roll call: Locke, yes; Gonda, yes; Miller, yes; Hendrix, yes; Grimes, yes; and Lambert, yes. Vote being 6-0, motion carried. Grimes moved, seconded by Lambert to approve Resolution #2012-04. Roll call: Lambert, yes; Locke, yes; Gonda, yes; Miller, yes; Hendrix, yes; and Grimes, yes. Vote being 6-0, motion carried. ORDINANCE #2012-5: An Ordinance extending the contract of the Village Solicitor for the Village of Carrollton. Mayor Leghart gave Ordinance #2012-5 the first reading in full. ORDINANCE #2012-6: An Ordinance extending the contract of the Village Administrator for the Village of Carrollton. Mayor Leghart gave Ordinance #201206 the first reading by title only. RATE INCREASE: Miller wanted to remind the residents of a rate increase on the water/sewer bills beginning in March. EXECUTIVE SESSION: Miller moved for an executive session at 7:41 o clock P.M. for imminent or pending litigation, seconded by Lambert. Roll call: Hendrix, yes; Grimes, yes; Lambert, yes; Locke, yes; Gonda, yes; and Miller, yes. Vote being 6-0, motion carried. Mayor questioned who she desired to attend and she requested the Clerk, Mayor, Solicitor, and council, but excuse Luke Grimes. RECONVENE: Lambert moved to reconvene at 8:19 o clock P.M., seconded by Locke. Roll call: Locke, yes; Gonda, yes; Miller, yes; Hendrix, yes; Grimes, yes; and Lambert, yes. Vote being 6-0, motion carried. REPORT: No outcome. PAYMENT OF BILLS: Miller moved, seconded by Locke to approve the bills for payment. Roll call: Hendrix, yes; Grimes, yes; Lambert, yes; Locke, yes; Gonda, yes; and Miller, yes. Vote being 6-0, motion carried. SUPERVISORS: DUMP TRUCK: and is now back in service. Superintendent Skinner advised the dump truck has been repaired REFLECTOR STOP SIGNS: received and are presently being replaced. New reflective stop signs have been ordered, REPORT: Chief Yeager gave a report for January and February of this year regarding investigations, receipts, citations, meter receipts, etc. 4
WATERLINE BREAKS: Superintendent Leslie advised there was two water line breaks. One was a 6 main break on Thomas Avenue and the other was a 1 service line on Kensington Road. GARBAGE DUMPING: There have been 26 tires dumped at the well fields along with two deer carcasses. This is an ongoing problem. Thanks to Washington Township trustees for picking up the tires and disposing of them. SEWER PLUG: There was a sewer plug on Park Avenue, but no backup. The camera will be used to determine the problem. METER CHECK: Don Porrazzo, the meter reader, will be checking meters on the south side of the village this year and the north side next year. This is just a routine check for meter tampering, check of serials numbers, etc. WATER SAMPLING: We have already started water sampling at the water wells going above and beyond what the EPA recommends. All nine wells have been sampled. COUNCIL: Miller requested the Village Administrator update the booklet about the village and the assets. The last one is from 2009. PRESS: Questioned if Mr. Grimes could have chosen to attend the executive session and Mayor replied he could have. Also questioned why Mr. Grimes voted no on advertising for an oil/gas lease. Mr. Grimes replied he felt, after talking to Mr. Okey, we should not go with a group lease and go with a specialized lawyer. Press also advised that every week the seventh graders have to do an article about a person and this week her son chose to do an article on Denny Roudebush, the Village Administrator. ADJOURNMENT: No further business, Grimes moved, seconded by Locke to adjourn at 8:32 o clock P.M. Roll call: Lambert, yes; Locke, yes; Gonda, yes; Miller, yes; Hendrix, yes; and Grimes, yes. Vote being 6-0, motion carried. FRANCIS W. LEGHART, MAYOR /s/ Judi Noble Judi Noble, Clerk-Treasurer Published on Village of Carrollton Website February 27, 2012 5